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Added 9 mins ago
C
Administrative assistant
Centro.team
Montreal, QC
- Full-time
We are looking for a proactive, highly organized, and reliable Personal Assistant to the CEO to provide comprehensive support across both business and personal matters. This role has a…
Added 9 mins ago
MU
Research Assistant 2
McGill University
Montreal, QC
- Part-time
Added 23 mins ago
WL
Financial Services Administrator
Wagner, Livock & Associates Financial Services Inc.
Kitchener, ON
- $45,000 to $60,000 CAD / year
- Full-time
Added 25 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Porcupine, ON
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a cu
Added 25 mins ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Job Description: Provides a wide range of administrative sup
Added 25 mins ago
TS
Christmas Admin Assistant
The Salvation Army Canada and Bermuda Territory
Saskatoon, SK
- Full-time
Added 25 mins ago
BL
Adjoint (e) à la pratique- Groupe Assurance et responsabilité civile | Practice Assistant, Insurance and Tort Liability
Borden Ladner Gervais LLP (BLG)
Montreal, QC
- Full-time
Added 25 mins ago
B
DIRECTOR / ASSISTANT VICE PRESIDENT, CREDIT AND INVESTMENT RISK MANAGEMENT - Growth and Transition Capital
BDC
Montreal, QC
- Full-time
Added 25 mins ago
Office & Correspondence Coordinator
University of Toronto
Toronto, ON
Under the direction of the Office Manager & Executive Assistant to the President, the Office & Correspondence Coordinator serves as the primary coordinator for the day-to-day administrative…
Added 25 mins ago
UG
Office Manager, Executive Leadership Support
UnitedHealth Group
Vancouver, BC · Richmond, BC
- Full-time
Added 39 mins ago
MI
Assistant Purchasing Manager
Magna International
Toronto, ON
- Full-time
Added 53 mins ago
ID
Administrative Assistant
Institut de recherches cliniques de Montréal (IRCM) / Montreal Clinical Research Institute
Montreal, QC
- Full-time
Added 53 mins ago
D
Administrative Assistant
Dexian
Toronto, ON · Greater Toronto Area, Canada
- Contract
Senior Administrative Assistant – Investment & Corporate Banking
Added 53 mins ago
S
Medical Laboratory Assistant - Vancouver Casual
Sanya’k̓ula
Vancouver, BC
- Part-time
Added 53 mins ago
CV
Optometric Assistants
Capital Vision Care
AB · Greater Edmonton Metropolitan Area
- Part-time
Added 53 mins ago
FB
Assistant Meat Manager
Farm Boy Inc.
Ottawa, ON
- $21 CAD / hour
- Full-time
Added 53 mins ago
LH
Development Officer, Events & Community Engagement
London Health Sciences Foundation
London, ON
- Contract
Added 53 mins ago
PG
Executive Assistant to Chief Executive Officer
Paterson GlobalFoods Inc.
Winnipeg, MB
- Full-time
…results-oriented professional to fill the role of Executive Assistant. The successful candidate will be responsible for complex and confidential administrative assignments in support of the…
Added 55 mins ago
PP
Administrative Assistant
Pro Property Services
Calgary, AB
- Full-time
We are looking to hire an Administrative Assistant on a Permanent Full-time basis. Reporting to the Office Manager, the Administrative Assistant will be accountable for various…
Added 55 mins ago
TH
Clinic Clerical Assistant (Temporary Part-Time)
Trillium Health Partners
ON · ON, Canada
- Part-time
Added 55 mins ago
TH
Clinic Clerical Assistant - Diagnostic Imaging (Temporary Part-Time)
Trillium Health Partners
Toronto, ON · Etobicoke, ON
- Part-time
Added 1 hour ago
LC
Night Awake Assistant
L'Arche Canada Inc.
Saint John, NB
- $19 CAD / hour
- Full-time
Position: Night Awake Assistant Start date: As soon as possible
Added 1 hour ago
ES
Accounts Receivable Collections Analyst
Euna Solutions
ON · Oakville, Ontario
- Full-time
…across a fast-paced, multi-entity environment. Reporting to the Assistant Controller, you will work cross-functionally with Finance, Sales, Customer Success, and Product to resolve…
Added 1 hour ago
OC
Term EA Assignment FTE 1.0
Ottawa Catholic School Board
Ottawa, ON
- Contract
The OCSB is currently seeking a term Educational Assistant for the school indicated. The address of which can be found on our .
Added 1 hour ago
OC
Term EA Assignment FTE 0.75
Ottawa Catholic School Board
Ottawa, ON · Kanata, ON
- Contract
The OCSB is currently seeking a term Educational Assistant for the school indicated. The address of which can be found on our .

Phantom Logistics

administrative assistant

Bolton, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Sep 5, 2026

Original job description

Overview

Languages

English

Education

Secondary (high) school graduation certificate

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

Coordinate the flow of information within the team
Open and distribute mail and other materials
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Maintain and manage digital database

Experience and specialization

Computer and technology knowledge

MS Excel
MS Outlook
MS Word

Additional information

Work conditions and physical capabilities

Fast-paced environment
Work with minimal supervision

Personal suitability

Ability to multitask
Organized

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for youths

Participates in a government or community program or initiative that supports youth employment
Offers on-the-job training tailored to youth
Offers mentorship, coaching and/or networking opportunities for youth
Provides awareness training to employees to create a welcoming work environment for youth

Apply About employer

More about this job

Responsibilities

Coordinate team information and office routines, manage correspondence, calls, appointments, meetings, and travel arrangements. Maintain filing systems, digital databases, office supplies, and accurate documents and records.

Requirements

Requires a secondary school graduation certificate and 2 to less than 3 years of experience. Candidates should know MS Excel, MS Outlook, and MS Word, and be organized, able to multitask, and comfortable working with minimal supervision in a fast-paced environment.

Skills

Information Coordination
Mail Distribution
Meeting Minutes
Office Procedures
Appointment Scheduling
Telephone Communication
Electronic Enquiries
Data Compilation
Office Supply Inventory
Travel Arrangements
Filing Systems
Typing and Proofreading
Database Management
MS Excel
MS Outlook
MS Word

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Information Coordination
Mail Distribution
Meeting Minutes
Office Procedures
Appointment Scheduling
Telephone Calls
Electronic Enquiries
Data Compilation
Statistics
Office Supplies
Inventory Management
Travel Arrangements
Reservations
Filing Systems
Correspondence
Proofreading
Digital Database
MS Excel
MS Outlook
MS Word
Youth Employment
On-the-Job Training
Mentorship
Transportation
Logistics
Supply Chain

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