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Added 3 mins ago
R&
ILS Support /Tech Writer
Robertson & Company Ltd.
Ottawa, ON
- Contract
Robertson is seeking a skilled ILS Support /Tech Writer to join our client in support of an existing vacancy.
Added 5 mins ago
R
Gestionnaire de comptes (chef d’équipe), Services de pièces de rechange / Account Manager (Team Lead), Spare Parts Services
RTX
Longueuil, QC
- Full-time
Added 5 mins ago
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Project Manager, Distribution
EPCOR
AB · Edmonton, Alberta
- Full-time
The Project Manager, Distribution is responsible for leading a portfolio of distribution projects and programs that support customer growth, new service connections, contractual…
Added 5 mins ago
P
Account Executive
Prime
Remote, Canada
- Full-time
- Remote
As an Account Executive you will support the day-to-day delivery of medical communications projects, working closely with senior account leads to ensure work is delivered on time, within…
Added 5 mins ago
ET
Bilingual VIP Corporate Travel Agent / Agent de voyages corporatifs VIP Bilingue
Encore Travel
Montreal, QC · monteal, Quebec
- Full-time
With 24/7 Traveler Services, proprietary technology, proactive program management, and integrated Meetings & Events, Encore delivers clarity, control, and care across every experience.
Added 5 mins ago
Senior Producer
Hasbro
Canada
…empowering our teams and providing the necessary time, tools, and support we can foster a creative culture where everyone can do their best…
Added 20 mins ago
PE
Service Lead
Premier Equipment
Orono, ON
- Full-time
…deliver innovative equipment, expert service, and unmatched support. Since the 1950s, we’ve grown with a clear purpose: To be the best part of our customer’s day by improving their business…
Added 20 mins ago
MT
Manager, Instructional Design
McCarthy Tétrault LLP
Vancouver, BC
- Full-time
With the support of the MT Academy Director, designing, developing, overseeing effective delivery of, and continuously improving national Leadership and Business Development programs for…
Added 20 mins ago
MT
Manager, Instructional Design
McCarthy Tétrault LLP
Toronto, ON
- Full-time
With the support of the MT Academy Director, designing, developing, overseeing effective delivery of, and continuously improving national Leadership and Business Development programs for…
Added 20 mins ago
MT
Manager, Instructional Design
McCarthy Tétrault LLP
Montreal, QC
- Full-time
With the support of the MT Academy Director, designing, developing, overseeing effective delivery of, and continuously improving national Leadership and Business Development programs for…
Added 20 mins ago
FT
General Labourer, St. Albert
Fountain Tire
St. Albert, AB
- Other
At Fountain Tire, you’d have a great place to work! Market leading wages, a manager with a large support network, and the chance to learn and grow. If you are interested apply in-store or…
Added 20 mins ago
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Engineer - Continuous Improvement
Anatolia
Vaughan, ON
- $85,000 to $90,000 CAD / year
- Full-time
Facilitates training and support for the affected team as necessary
Added 33 mins ago
A
Operations Manager
Amyantek
Toronto, ON · North York, ON
- Full-time
We may use technology-assisted tools, to support the review and assessment of applications. These tools do not make final hiring decisions. All decisions related to screening, interviewing,…
Added 33 mins ago
CG
Dispatcher
Canadoor Garage Doors
Barrie, ON
- Full-time
Canadoor Garage Doors may use technology, including artificial intelligence (AI) tools, to assist with the screening and evaluation of employment applications. AI is used to support our…
Added 33 mins ago
LI
Process Improvement Lead
Livingston International
Toronto, ON
- Full-time
Align finance systems and technology platforms to support critical business processes and reporting requirements.
Added 34 mins ago
AA
Warehouse Officer – Fixed-Term Contract, Fly In Fly Out – Gahcho Kué Mine, Northwest Territories
Anglo American / De Beers Group
NT · Gahcho Kué Mine, Northwest Territories
- Contract
We are the world’s leading diamond company, powered by thousands of people around the world who are driven to support thriving local communities, protect the natural environment, and stand…
Added 34 mins ago
Driver I - Snow Lake
Superior Plus Propane Talent Acquisition
Snow Lake, MB · Prince Albert, SK
…assistance program for confidential counseling, mental health support, and various resources to help you navigate life’s…
Added 34 mins ago
Propane Driver - Flin Flon, MB (Fly in/ Fly out with accommodations provided)
Superior Plus Propane Talent Acquisition
Flin Flon, MB · Winnipeg, MB
…assistance program for confidential counseling, mental health support, and various resources to help you navigate life’s…
Added 34 mins ago
Gas Fitter - Flin Flon, MB
Superior Plus Propane Talent Acquisition
Flin Flon, MB · Winnipeg, MB · MB
…assistance program for confidential counseling, mental health support, and various resources to help you navigate life’s…
Added 34 mins ago
District Manager
Superior Plus Propane Talent Acquisition
Invermere, BC
…assistance program for confidential counseling, mental health support, and various resources to help you navigate life’s…
Added 34 mins ago
CL
Senior Door & Dock Technician ( 1 Year Required )
Crown Lift Trucks ULC
Windsor, ON
- $30 to $42 CAD / hour
- Full-time
…most of our hiring decisions are made by people, we may use technology, including AI-based tools, to assist with parts of the process such as screening or assessments. If this happens, it…
Added 50 mins ago
Storage Customer Service Representative
U-Haul
Richmond, BC
…Customer Service Representative, you will work as part of a support team to be the face of U-Haul Company’s exceptional service…ensuring that customers get all the help they need on their…
Added 1 hour ago
PC
Senior Product Analyst (Core Payment Products)
Payments Canada
ON · Ontario, Canada
- $88,500 to $147,500 CAD / year
- Full-time
Support the pre-discovery and discovery phases of the product lifecycle, that is grounded in market research, internal, member, regulatory and stakeholder insights, pain points, and…
Added 1 hour ago
SP
District Manager
Superior Propane
Invermere, BC
- Full-time
…assistance program for confidential counseling, mental health support, and various resources to help you navigate life’s…
Added 1 hour ago
A
Continuous Improvement Engineer
Anatolia
Vaughan, ON
- $85,000 to $90,000 CAD / year
- Full-time
Facilitates training and support for the affected team as necessary

Phantom Logistics

administrative assistant

Bolton, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Sep 5, 2026

Original job description

Overview

Languages

English

Education

Secondary (high) school graduation certificate

Experience

2 years to less than 3 years

On site

Work must be completed at the physical location. There is no option to work remotely.

Responsibilities

Tasks

Coordinate the flow of information within the team
Open and distribute mail and other materials
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Schedule and confirm appointments
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Compile data, statistics and other information
Order office supplies and maintain inventory
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Maintain and manage digital database

Experience and specialization

Computer and technology knowledge

MS Excel
MS Outlook
MS Word

Additional information

Work conditions and physical capabilities

Fast-paced environment
Work with minimal supervision

Personal suitability

Ability to multitask
Organized

Employment groups

This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups:

Support for youths

Participates in a government or community program or initiative that supports youth employment
Offers on-the-job training tailored to youth
Offers mentorship, coaching and/or networking opportunities for youth
Provides awareness training to employees to create a welcoming work environment for youth

Apply About employer

More about this job

Responsibilities

Coordinate team information and office routines, manage correspondence, calls, appointments, meetings, and travel arrangements. Maintain filing systems, digital databases, office supplies, and accurate documents and records.

Requirements

Requires a secondary school graduation certificate and 2 to less than 3 years of experience. Candidates should know MS Excel, MS Outlook, and MS Word, and be organized, able to multitask, and comfortable working with minimal supervision in a fast-paced environment.

Skills

Information Coordination
Mail Distribution
Meeting Minutes
Office Procedures
Appointment Scheduling
Telephone Communication
Electronic Enquiries
Data Compilation
Office Supply Inventory
Travel Arrangements
Filing Systems
Typing and Proofreading
Database Management
MS Excel
MS Outlook
MS Word

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Information Coordination
Mail Distribution
Meeting Minutes
Office Procedures
Appointment Scheduling
Telephone Calls
Electronic Enquiries
Data Compilation
Statistics
Office Supplies
Inventory Management
Travel Arrangements
Reservations
Filing Systems
Correspondence
Proofreading
Digital Database
MS Excel
MS Outlook
MS Word
Youth Employment
On-the-Job Training
Mentorship
Transportation
Logistics
Supply Chain

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