Find work in Canada.

621,957 jobs across our Canadian network. How we count

Jobs in Canada

Email me new jobs Save this search

Added 3 days ago
FN
Provincial Project Developer (INTERNAL ONLY)
First Nations Health Authority
Vancouver, BC · Metro Vancouver A, BC
- Full-time
As Provincial Project Developer, you will liaise with regions, First Nations communities and health systems partners through established processes to develop region-wide or provincial…
Added 3 days ago
BG
Assistant General Manager - Civil Designs
Bondada Group
Burlington, ON
- Full-time
Water management and rainwater harvesting systems.
Added 3 days ago
HS
CA Payroll Coordinator
Henry Schein Canada
Niagara-on-the-Lake, ON
- Full-time
You are comfortable with data, data analysis and data management, confidently extracting information from multiple systems, pulling it together for business review and verification
Added 3 days ago
IG
D365 F&O Developer
Insight Global
Canada
- $87 to $100 CAD / hour
- Contract
Insight Global is seeking a D365 F&O Developer for a top ERP-focused client for 2 month project-based work. This candidate will join the ERP Development team to design, build, and support…
Added 3 days ago
MG
Mental Health Clinician/Social Worker II
Michael Garron Hospital
Toronto, ON
- Full-time
Added 3 days ago
U
Growth & Marketing Lead
Ultrassure
Toronto, ON
- Full-time
CRM systems, marketing automation and campaign reporting.
Added 3 days ago
MC
Senior Manager, Data Governance (36122)
Myticas Consulting
Toronto, ON
- Full-time
Bachelor's degree in Information Systems, Business Administration, Data Management, Computer Science, Information Management, or a related discipline.
Added 3 days ago
U
Directeur principal, Ingénierie logicielle – WFM / Sr Dir. Software Development - WFM
UKG
Montreal, QC
- Full-time
Added 3 days ago
B
Senior Databricks Data Platform Engineer
Brillio
Canada
- Contract
…and you will measure your success in platform reliability, developer productivity, and dollars…
Added 3 days ago
MC
Technical Consultant III (35732)
Myticas Consulting
Toronto, ON
- Full-time
Support integrations with enterprise systems including core banking, billing, CRM, servicing, payments, reporting, data platforms, and downstream financial systems.
Added 3 days ago
SI
Software Developer
Spait Infotech
Canada
- Full-time
Use version control systems to manage source code.
Added 3 days ago
R
Hybrid Interaction/Visual Designer - Expert
Raise
Toronto, ON
- Full-time
Demonstrated expertise with design, prototyping, and collaboration tools such as Figma, Mural, and design systems
Added 3 days ago
IG
Sr. Product Owner
Insight Global
Toronto, ON
- $70 to $75 CAD / hour
- Full-time
Building and delivering simplified experiences and value-based outcomes integrated with the banks core systems
Added 3 days ago
LD
TECH Retail Merchandising Manager
London Drugs Limited
Prince George, BC
- $21.36 to $23.98 CAD / hour
- Other
…the Photo Counter), Computer, TECH Services and Audio Video Systems…
Added 3 days ago
RF Developer
Sonova AG
Kitchener, ON
As an RF Developer, you will play a key role in developing the next generation of wireless technologies that power our innovative hearing solutions.
Added 3 days ago
RS
VRF & Ductless Technical Support Representative
Refrigerative Supply Limited
Abbotsford, BC · Burnaby, BC · Coquitlam, BC · Langley (District), BC · Vancouver, BC · Langley, BC
- Full-time
…installation, maintenance, and repair of ductless heat pump systems. You will respond to customer inquiries and service requests promptly and professionally. Additionally, you will…
Added 3 days ago
TT
Estimator
trane technologies
Ottawa, ON
- Full-time
Working knowledge of all facets of construction including mechanical, electrical, plumbing systems, etc. preferred.
Added 3 days ago
EI
Production Associate, Contract (Afternoon Shift)
Ecolab Inc.
Mississauga, ON
- Full-time
Ecolab, the leading global developer of premium cleaning, sanitizing and maintenance products and services for the hospitality, institutional and industrial markets is seeking a Production…
Added 3 days ago
IH
Project Manager | Capital Projects Delivery
Interior Health Authority
Kelowna, BC
- Full-time
Analyzes technical and situational information to determine the project’s potential impact on services, facilities, systems, and/or staff.
Added 3 days ago
NG
Manager, Fundraising Information Systems
National Gallery of Canada Foundation
Ottawa, ON
- Full-time
The Manager, Fundraising Information Systems is responsible for the strategic management, administration, integrity, analysis, and effective utilization of the organization's fundraising…
Added 3 days ago
P
Controller and Office Manager
Phantom
Kitchener, ON
- Full-time
Support the maintenance and improvement of procurement and accounting systems, including Zoho, QuickBooks, and Microsoft applications.
Added 3 days ago
IH
Lead | Surgical Service Network
Interior Health Authority
Kelowna, BC
- Full-time
…care delivery. We are looking for a dynamic, energetic, and systems-minded thinker, with experience in surgical services who is passionate about driving meaningful change in…
Added 3 days ago
PC
Forensic & Dispute Services Senior Associate (Bilingual FR/EN)
PwC Canada
Montreal, QC
- Full-time
…to regulatory enquiries, help clients review and remediate systems and controls to prevent further…
Added 3 days ago
L
Sr Sales Rep - Retail Lighting Products
LEDVANCE
Toronto, ON · Greater Toronto Area, Canada
- $90,000 to $105,000 CAD / year
- Full-time
Added 3 days ago
B
Project Financial Controller - – Consulting Engineering
BPA
Laval, QC
- Full-time
You will also join BPA at an exciting time as we continue to evolve our financial processes, project management practices, and systems across the organization.

Phantom

Controller and Office Manager

Kitchener, ON, Canada

Compensation: $100,000 Annually · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Compensation: $100,000 Annually
Job type: Full-time
Apply by: Nov 9, 2026
Experience: 3-5 years of progressive accounting experience
Posting language: English
Posted: Nov 4, 2026

Original job description

Job Description: Controller and Office Manager

Position Type: Full-Time

Reports To: CEO/CFO

Location: Waterloo, Ontario, Canada

Compensation: $100,000 Annually

Expected Start Date: Immediate

Application Deadline: November 9th, 2026

Position Summary

We are seeking a highly organized and proactive Controller and Office Manager to oversee financial administration, grant management, procurement, HR coordination, and day-to-day office operations at a rapidly growing technology startup.

This is a diverse role that combines financial responsibilities with general office management and operational support. The successful candidate will play an important role in maintaining accurate financial records, managing cash flow, preparing year-end accounting documentation, administering grant claims, coordinating purchasing activities, and ensuring the smooth operation of the office.

The ideal candidate is resourceful, dependable, and capable of working independently, managing competing priorities, and supporting management and employees across multiple areas of the business.

This position offers a unique opportunity to join a rapidly scaling startup and make a meaningful impact on its financial and operational growth. Initially, the role will combine financial management with office administration. As the company grows and the team expands, office management responsibilities will transition back to the existing administrator following their return from maternity leave, allowing the position to focus fully on financial management and develop into a dedicated Controller role.

PLEASE NOTE: Candidates must already hold a valid Government of Canada Reliability Status security clearance to be considered for this position.

Key Responsibilities

1. Financial Management & Accounting

Oversee accounts payable and accounts receivable activities in coordination with bookkeepers, including invoice processing, payment tracking, collections, and supporting documentation.
Coordinate month-end and year-end financial close activities, including general ledger maintenance, journal entries, and account reconciliations.
Support the CFO with cash-flow monitoring, budgeting, and financial reporting.
Prepare year-end accounting records and support audits, financial reviews, and compliance activities.
Process authorized wire transfers, Interac e-Transfers, and company credit card payments for approved purchase orders and invoices.
Maintain accurate financial records and ensure payments comply with company approval procedures.
Liaise with banks regarding transactions and account-related issues.

2. Grant Administration

Prepare, submit, and track grant claims, funding applications, reimbursement requests, and SR&ED tax credit claims.
Reconcile grant expenditures and maintain supporting records for financial reporting and audits.
Communicate with funding agencies regarding submissions, outstanding claims, and payments.

3. Procurement & Accounts Payable

Coordinate purchasing activities, including sourcing items, preparing purchase orders, placing orders, and tracking deliveries based on bills of materials and internal requests.
Obtain required approvals before making purchases.
Communicate with vendors regarding pricing, shipping, purchase orders, and delivery issues.
Maintain purchasing records, invoices, receipts, and payment documentation.
Support the maintenance and improvement of procurement and accounting systems, including Zoho, QuickBooks, and Microsoft applications.
Track office and laboratory inventory, including capital assets and equipment.

4. Office Management & Operations

Manage daily office operations, supplies, incoming and outgoing packages, and courier arrangements.
Book and prepare meeting rooms for meetings, visitors, and events.
Coordinate company events, including catering, gifts, decorations, and budgets.
Maintain records, filing systems, and meeting documentation.
Assist management and employees with administrative tasks and special projects.

5. HR & Recruitment Administration

Coordinate employee onboarding and offboarding, including documentation, equipment, keys, and system access.
Assist with junior staff recruitment, including preparing job descriptions and postings, coordinating interviews, and supporting hiring activities.
Coordinate co-op recruitment and communicate with university partners, including the University of Toronto and University of Waterloo.
Provide security orientations to new employees and co-op students.
Maintain calendars and record approved vacation days.
Maintain confidential employee records and assist management with HR-related administration.

6. Workplace Security & Access

Perform end-of-day security checks to ensure designated offices, laboratories, storage areas, and equipment are secured appropriately.
Manage keys, access passes, and access to designated rooms and equipment.
Coordinate room access for cleaning and maintenance.
Follow established shutdown procedures for designated equipment.
Maintain workplace security procedures and report issues to management
Maintain company credentials using approved secure password-management procedures.

7. Management & Operational Support

Assist management with rental communications, insurance coordination, document reviews, and other operational tasks.
Support the development and maintenance of procurement systems and internal processes.
Maintain project purchasing records and update bills of materials with order and delivery information.
Collect project and employee information required for grant reporting.
Identify opportunities to improve financial, administrative, and procurement processes.

Qualifications & Experience

Required:

3-5 years of progressive accounting experience
Education in accounting, finance, business administration, or a related field.
Experience with cash flow, banking transactions, accounts payable, and financial reconciliations.
Experience preparing year-end accounting records and working with external accountants.
Strong organizational skills and the ability to manage competing deadlines independently.
Strong proficiency in Microsoft Excel.
Experience with ERP/accounting software, such as QuickBooks, Zoho, or similar platforms.
Strong attention to detail, analytical and problem-solving abilities, with sound judgment when handling confidential information.
Security Clearance: Must hold a valid Government of Canada Reliability Status clearance.

Preferred:

CPA or CMA designation; candidates working toward a designation will also be considered.
Practical experience preparing grant claims and financial reports, preferably in a grant-funded organization.
Experience in procurement, vendor coordination, inventory management, and HR administration.
Experience in a technology, engineering, research, or laboratory environment.

What We're Looking For

The ideal candidate is dependable, proactive, and comfortable balancing financial responsibilities with office administration. They can manage deadlines independently, communicate effectively with staff and external partners, and help maintain efficient systems as the organization grows.

How to Apply

Please submit a resume and cover letter outlining your relevant experience in financial, grant administration, and office management to shae@phantomphotonics.ca, with alex@phantomphotonics.ca in CC .

Apply About employer

More about this job

Responsibilities

Oversee accounting activities, cash flow support, year-end records, grant claims, procurement, and financial documentation. Manage office operations, HR coordination, workplace security, inventory, and operational support, with the role expected to transition toward a dedicated Controller position as the company grows.

Requirements

Candidates must have 3–5 years of progressive accounting experience, education in accounting, finance, business administration, or a related field, and a valid Government of Canada Reliability Status clearance. Required capabilities include cash flow and banking transactions, accounts payable, reconciliations, year-end accounting, strong Excel proficiency, and experience with accounting software; a CPA or CMA designation and grant, procurement, or HR experience are preferred.

Skills

Financial Management
Accounting
Cash Flow Management
Accounts Payable
Accounts Receivable
Financial Reconciliation
Grant Administration
Procurement
Vendor Coordination
Inventory Management
Microsoft Excel
QuickBooks
Zoho
Human Resources Administration
Office Management
Security Clearance

Visa sponsorship

Not detected in the job text

Keywords

Controller
Financial Management
Accounting
Accounts Payable
Accounts Receivable
Cash Flow
Financial Reconciliation
Year-End Close
Grant Claims
SR&ED Tax Credits
Procurement
Purchase Orders
Vendor Coordination
Inventory Management
QuickBooks
Zoho
Microsoft Excel
Microsoft Applications
CPA
CMA
Reliability Status Security Clearance
Human Resources Administration
Recruitment
Office Management
Technology Startup
Defense and Space Manufacturing

Report this job