Accounting Assistant – Clinical Trials

We are seeking a detail-oriented Clinical Trial Payments Specialist to support clinical research payment operations across multiple countries. This role works closely with Clinical Trial teams, Research Sites, Accounts Payable, and internal stakeholders to ensure accurate, timely, and compliant payments to research sites and clinical trial vendors.

The ideal candidate has a strong accounting background, experience with financial reconciliation and payment processing, and proficiency in financial systems and web-based applications.

Key Responsibilities

• Review completed clinical trial visits and additional procedures recorded in Veeva and other clinical trial systems, validating information against Excel templates.
• Prepare country-specific payment proposals using investigator, research site, and patient information in accordance with payment schedules.
• Coordinate with research sites to verify banking details, tax identification numbers, addresses, and other financial information.
• Process research site payments through SAP and other designated financial and clinical operations systems.
• Assist research sites with account reconciliation requests, payment inquiries, and discrepancy resolution.
• Coordinate with the Vendor Master team to establish clinical trial vendors in SAP and maintain accurate vendor records.
• Configure research site information in CCOPS and create monthly and annual purchase orders in My Buy, as applicable.
• Support budgeting, forecasting, project expense management, and financial reporting in collaboration with Clinical Operations Leads.
• Maintain accurate system records, monitor discrepancy reports, support audits, and ensure compliance with internal procedures.
• Assist with training clinical research staff on payment processes, reporting tools, and system workflows.

Required Qualifications

• Accounting or finance background is mandatory.
• Experience in accounting operations, accounts payable, payment processing, financial reconciliation, or related activities.
• Proficiency in navigating web-based tools, business applications, and financial systems.
• Strong attention to detail and commitment to data accuracy.
• Excellent communication, customer service, and cross-functional collaboration skills.
• Strong organizational, analytical, and problem-solving abilities.

Preferred Qualifications

• Experience in clinical research, clinical trial finance, pharmaceutical, biotechnology, or CRO environments.
• Familiarity with SAP, Veeva, CCOPS, My Buy, or similar financial and clinical operations systems.
• Experience with purchase orders, vendor setup, budget forecasting, payment reconciliation, and financial reporting.
• Experience supporting audit requirements and coordinating with geographically distributed teams.