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Added 13 mins ago
O
Manager, Software Development
OpenText
Waterloo, ON
- Full-time
As a Manager, Software Development, you will:
Added 13 mins ago
AS
IT Specialist
Apex Systems
Toronto, ON
- $35 to $40 USD / hour
- Internship
…Specialist will work closely with the Senior IT Engineer and IT Manager to resolve escalated issues and contribute to ongoing system…
Added 28 mins ago
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Pembroke, ON
- Part-time
Supports Front Store Manager/Assistant Front Store Manager in maintaining the quality and standards
Added 43 mins ago
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2627-215 - Business Analytics Developer (CL3) - Central Office
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Halifax, NS
- Full-time
Reporting to the Senior Manager, Institutional Research and Effectiveness and as part of the Business Analytics Team, you will:
Added 43 mins ago
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Toronto, ON
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University of British Columbia
Vancouver, BC
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Administrative Clerk
University of British Columbia
Vancouver, BC · UBCV | UBC Bookstore / NCE (BOOK)
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- Full-time
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Dartmouth, NS · Kitchener, ON · Milton, ON · Mississauga, ON · Ottawa, ON · Laval, QC
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PHD

Budget Project Coordinator

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 26, 2026
Posting language: English
Posted: Oct 27, 2026

Original job description

Agency

PHd

Job Function

Media

Job Subfunction

Media Planning and Buying

Summary

Job Description:

A dynamic and passionate Budget Project Coordinator who will support the Client Accounting team by delivering accurate and timely administrative, project coordinator, and reporting support.

Responsibilities

Management & Communications

Perform monthly all client financial milestones from authorization to vendor reconciliation.
Maintain (Hive Finance Workflow) project management tool to enable efficient and timely month-end best practices.
Review draft billing and ensure accuracy of billing address, attention, commission rate, taxes, and any specific codes as required by individual clients (User Fields).
Coordinate and ensure that all draft billing is approved by assigned staff.
Review and approve live billing packages prior to client distribution, following up on any billing discrepancies with internal staff.
Lead and ensure reconciliation of vendor invoices in compliance with client contracts.
Lead and ensure input (including revisions) is done properly and in a timely manner
Responsible for estimate creations in MediaOcean and leading the campaign closing process in a timely manner.
Liaise with the strategy team and accounts payable to resolve supplier invoice discrepancies.
Responsible for budget management tracking across all disciplines.
Management of client accounts receivable and the follow-up with clients on overdue invoices.

Reporting & Compliance

Maintain Budget Control Reports (BCR) in accordance with client reporting requirements.
Update and review BCRs monthly for approval and subsequent distribution/presentation to client.
Review of all media purchase authorizations (MPA) for accuracy of language, costs in net versus gross dollars, commission and fees, foreign exchange if applicable, and taxes (GST, HST, QST)
Maintain all trackers: Purchase orders (PO), agency MPA.
Ensure maintenance of Hive and compliance by all teams.
Ensure proper client purchase authorization/approvals are received and retained.
Maintaining (central) filing system for client files. (record retention)

Skills

Microsoft Office Suite (Intermediate)
Ability to manage conflicting priorities in a fast-paced, deadline-driven environment
Good Stress Management (Developing) and priority management (Developing)
Detail-oriented (Developing), and the ability to maintain a high degree of accuracy (Developing)
Strong Organizational (Intermediate) and multi-tasking (Intermediate) skills
Strong Communication Skills (Intermediate)

50,000.00

To the extent permissible by local law, Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us - we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice/

,

50,000.00

Apply About employer

More about this job

Responsibilities

Coordinate client financial milestones, billing, vendor invoice reconciliation, estimates, campaign closeouts, and budget tracking. Maintain budget control reports, purchase authorization trackers, client approvals, and records while ensuring compliance with client requirements.

Requirements

The role calls for intermediate Microsoft Office skills, strong organization, communication, and multitasking, along with accuracy and attention to detail. Candidates should be able to manage competing priorities and deadlines in a fast-paced environment; no specific education or years of experience are stated.

Skills

Microsoft Office Suite
Budget Management
Financial Reporting
Billing Review
Vendor Invoice Reconciliation
Accounts Receivable
Media Planning and Buying
Project Coordination
Attention to Detail
Organizational Skills
Multitasking
Communication
Priority Management
Stress Management
Client Account Management
Compliance

Visa sponsorship

Not detected in the job text

Keywords

Client Accounting
Media Planning and Buying
Hive Finance Workflow
Hive
MediaOcean
Budget Control Reports
BCR
Media Purchase Authorizations
MPA
Purchase Orders
PO
Vendor Reconciliation
Client Billing
Accounts Receivable
Accounts Payable
Campaign Closing
Budget Management
Financial Milestones
Client Contracts
Commission Rates
Taxes
GST
HST
QST
Foreign Exchange
Microsoft Office Suite
Record Retention

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