Closed listing
Executive Assistant to the CEO
- Coquitlam, BC, Canada
$105,900 to $145,600 CAD / year · Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Pay
- $105,900 to $145,600 CAD / year
- Job type
- Full-time
- Closing date
- Experience
- Minimum of 8-10 years of experience in a senior administrative role working with executive leadership
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
Application Deadline: 2 October 2026
Department: Finance & Administration
Location: British Columbia, Canada (Hybrid)
Compensation: CA$105,900 - CA$145,600 / year
Description
The Executive Assistant will serve as a trusted partner to the CEO with room to grow throughout the company. The individual will provide high-level administrative and operational support in a fast-paced, dynamic environment. This hybrid role is based in our Coquitlam executive office, with an expectation of three days onsite per week.
At Photonic, you will have a front-row seat to one of the most exciting technology challenges of our time. We're building a distributed quantum computing platform that has the potential to transform scientific discovery, artificial intelligence, national security, and other computationally intensive fields.
The ideal candidate is an experienced Executive Assistant who demonstrates exceptional judgment, discretion, attention to detail, and communication skills. They are proactive, highly organized, and able to anticipate needs, solve problems, and manage competing priorities with confidence and professionalism. Comfortable operating in an environment where priorities can shift quickly, this individual is resilient, and adaptable. They bring a calm, solutions-focused approach, maintain strict confidentiality, and thrive supporting a high-performing executive and organization.
Please include a cover letter with your resume (in one file) describing how you would be a great fit at Photonic and what attributes you could bring to our growing team.
What We Need You To Do
Department: Finance & Administration
Location: British Columbia, Canada (Hybrid)
Compensation: CA$105,900 - CA$145,600 / year
Description
The Executive Assistant will serve as a trusted partner to the CEO with room to grow throughout the company. The individual will provide high-level administrative and operational support in a fast-paced, dynamic environment. This hybrid role is based in our Coquitlam executive office, with an expectation of three days onsite per week.
At Photonic, you will have a front-row seat to one of the most exciting technology challenges of our time. We're building a distributed quantum computing platform that has the potential to transform scientific discovery, artificial intelligence, national security, and other computationally intensive fields.
The ideal candidate is an experienced Executive Assistant who demonstrates exceptional judgment, discretion, attention to detail, and communication skills. They are proactive, highly organized, and able to anticipate needs, solve problems, and manage competing priorities with confidence and professionalism. Comfortable operating in an environment where priorities can shift quickly, this individual is resilient, and adaptable. They bring a calm, solutions-focused approach, maintain strict confidentiality, and thrive supporting a high-performing executive and organization.
Please include a cover letter with your resume (in one file) describing how you would be a great fit at Photonic and what attributes you could bring to our growing team.
What We Need You To Do
- Manage scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company coordination.
- Schedule meetings and appointments and manage travel itineraries.
- Coordinate executive communications and responding to emails and interfacing with clients.
- Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld.
- Prepare internal and external corporate documents for team members and industry partners.
- Track daily expenses and prepare weekly, monthly, or quarterly reports.
- Manage information flow in a timely and accurate manner.
- Maintain an organized filing system of electronic documents.
- Uphold a strict level of confidentiality.
- Develop and sustain a level of professionalism among staff and clientele.
- Minimum of 8-10 years of experience in a senior administrative role working with executive leadership
- Strong time management skills and an ability to organize and coordinate multiple concurrent projects.
- Ability to main confidentiality of information related to the company and its employees.
- Advanced Microsoft Office skills, with an ability to become familiar with other programs and software.
- Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities
- This role is best suited for someone who enjoys working closely with a driven executives, thrives in a fast-paced environment, and takes pride in bringing order, foresight, and calm to complex situations
- Attention to detail.
- Excellent verbal and written communication skills
- Professional discretion, willing to adapt to change and unafraid of challenges.
- Ability to maintain confidentiality of information related to the company and its employees.
- Work closely with some of the brightest innovators in quantum technologies to drive breakthroughs that redefine computing
- Enjoy a fast-paced and fun environment where you can try new things while solving innovative challenges every day
- Inclusive company culture that values collaboration
- Regular social events and fun activities keep our global team connected
- Competitive compensation package including base salary, stock options, and relocation assistance for global talent
- Comprehensive benefits including extended health, dental, life, long term disability, an employee assistance program, parental leave top-ups, and a flexible spending account
More about this job
Responsibilities
Provide high-level administrative and operational support to the CEO, including managing schedules, communications, meetings, travel, and client coordination. Prepare corporate documents and reports, organize electronic records, manage information flow, and maintain confidentiality and professionalism.
Requirements
Requires 8–10 years of experience in a senior administrative role supporting executive leadership, along with strong organizational, time-management, project-management, and problem-solving abilities. Candidates should have advanced Microsoft Office skills, excellent written and verbal communication, discretion, adaptability, and meticulous attention to detail.
Skills
- Executive Support
- Scheduling
- Calendar Management
- Travel Coordination
- Executive Communications
- Client Management
- Project Management
- Time Management
- Organization
- Problem-Solving
- Multitasking
- Microsoft Office
- Written Communication
- Verbal Communication
- Confidentiality
- Attention To Detail
Benefits
- Stock Options
- Relocation Assistance
- Extended Health Benefits
- Dental Benefits
- Life Insurance
- Long-Term Disability
- Employee Assistance Program
- Parental Leave Top-Ups
- Flexible Spending Account
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Technology
Keywords
- Executive Assistant
- CEO Support
- Executive Leadership
- Administrative Support
- Operational Support
- Calendar Management
- Meeting Coordination
- Travel Itineraries
- Executive Communications
- Client Management
- Corporate Documents
- Expense Tracking
- Reporting
- Electronic Filing Systems
- Microsoft Office
- Confidentiality
- Quantum Technologies
- Distributed Quantum Computing
- Computer Hardware Manufacturing
- Hybrid Work