HR Coordinator
- Coquitlam, BC, Canada
$71,000 to $97,600 CAD / year · Full-time
Applications open in a new tab.
Job details
- Pay
- $71,000 to $97,600 CAD / year
- Job type
- Full-time
- Apply by
- Experience
- 3+ years of experience as an HR Coordinator, HR Assistant, Recruiting Coordinator, or in a similar People Operations role.
- Posting language
- English
- Posted
Original job description
Application Deadline: 30 November 2026
Department: People & Culture
Location: British Columbia, Canada (Hybrid)
Compensation: CA$71,000 - CA$97,600 / year
Description
Photonic is shaping the future of quantum technology, powered by a diverse team of world-class scientists, engineers, and professionals committed to breakthrough innovation. As we continue to scale, our People & Culture team is at the forefront of that growth. We are seeking a highly organized HR Coordinator who thrives on keeping things running smoothly. In this role, you’ll support the full employee lifecycle, from onboarding and benefits administration through day-to-day people operations and recruitment coordination. You’ll partner closely with the People & Culture team, managers across the business, and recruiters to deliver a great employee experience, keep HR processes and records accurate, and help our growing team get the support it needs.
Please include a cover letter with your resume (in one file) describing how you would be a great fit at Photonic and what attributes you could bring to our growing team.
What We Need You To Do
Onboarding & Offboarding
Department: People & Culture
Location: British Columbia, Canada (Hybrid)
Compensation: CA$71,000 - CA$97,600 / year
Description
Photonic is shaping the future of quantum technology, powered by a diverse team of world-class scientists, engineers, and professionals committed to breakthrough innovation. As we continue to scale, our People & Culture team is at the forefront of that growth. We are seeking a highly organized HR Coordinator who thrives on keeping things running smoothly. In this role, you’ll support the full employee lifecycle, from onboarding and benefits administration through day-to-day people operations and recruitment coordination. You’ll partner closely with the People & Culture team, managers across the business, and recruiters to deliver a great employee experience, keep HR processes and records accurate, and help our growing team get the support it needs.
Please include a cover letter with your resume (in one file) describing how you would be a great fit at Photonic and what attributes you could bring to our growing team.
What We Need You To Do
Onboarding & Offboarding
- Coordinate the end-to-end onboarding process for new hires: prepare employment paperwork, arrange equipment and system access with IT, and schedule orientation so every new hire has a great first day.
- Manage pre-start communications and onboarding logistics, including for new hires relocating to join Photonic.
- Deliver new hire orientation sessions and coordinate check-ins at key milestones to gather feedback and continuously improve the onboarding experience.
- Coordinate offboarding activities, including exit documentation, access removal, and exit interviews.
- Administer benefits enrollments, changes, and terminations with our benefits providers, ensuring timely and accurate processing.
- Act as a first point of contact for employee questions about benefits, including extended health, dental, life, long term disability, the employee assistance program, and the flexible spending account.
- Support leave administration, including parental leave and associated top-ups, in partnership with payroll.
- Reconcile monthly benefits invoices, maintain benefits data in the HRIS, and support the annual benefits renewal process.
- Maintain accurate employee records in the HRIS and process employee lifecycle changes (e.g., new hires, promotions, compensation changes, terminations), providing timely and accurate data to payroll.
- Prepare employment letters, contract amendments, and other HR documentation.
- Respond to employee and manager inquiries about HR policies, programs, and processes, escalating complex matters as appropriate.
- Support HR reporting, audits, and compliance with applicable employment standards and privacy requirements.
- Help plan and deliver People & Culture programs and initiatives, including engagement surveys, learning programs, and social events.
- Coordinate interview scheduling and logistics across candidates, recruiters, and hiring teams, ensuring a smooth and professional candidate experience.
- Prepare and post job descriptions on the ATS and job boards; ensure formatting and posting settings are accurate and consistent.
- Support recruiters with targeted sourcing, using LinkedIn Recruiter and Boolean search to build candidate pipelines for priority and hard-to-fill roles.
- Maintain clean, accurate candidate records and activity notes in the ATS to ensure reporting, compliance, and process consistency.
- Conduct reference checks with professionalism and discretion and assist with offer document preparation.
- 3+ years of experience as an HR Coordinator, HR Assistant, Recruiting Coordinator, or in a similar People Operations role.
- Post-secondary degree or diploma in Human Resources, Business Administration, or a related field.
- Experience across the employee lifecycle, ideally including onboarding, benefits administration, and recruitment coordination.
- Hands-on experience with HRIS and ATS platforms; familiarity with LinkedIn Recruiter or comparable sourcing tools is an asset.
- Strong written communication and attention to detail, with a commitment to accurate, well-organized employee data.
- Highly organized and able to manage multiple requests and shifting priorities in a fast-paced environment.
- Sound judgment and discretion when handling sensitive and confidential information.
- Keen to learn and excited about a career in the People and Culture space.
- Working knowledge of British Columbia employment standards and Canadian group benefits plans.
- Experience supporting a fast-growing technical or research-heavy organization (engineering, hardware, deep tech).
- Experience with Boolean search and sourcing for technical or niche roles.
- CPHR designation (or progress toward it) or post-secondary education in Human Resources.
- Work closely with some of the brightest innovators in quantum technologies to drive breakthroughs that redefine computing
- Enjoy a fast-paced and fun environment where you can try new things while solving innovative challenges every day
- Inclusive company culture that values collaboration
- Regular social events and fun activities keep our global team connected
- Competitive compensation package including base salary, stock options, and relocation assistance for global talent
- Comprehensive benefits including extended health, dental, life, long term disability, an employee assistance program, parental leave top-ups, and a flexible spending account
More about this job
Responsibilities
Coordinate onboarding and offboarding, benefits and leave administration, employee records and HR documentation, and responses to employee and manager inquiries. Support recruitment through interview scheduling, job postings, sourcing, candidate record maintenance, reference checks, and offer preparation, while contributing to HR programs, reporting, and compliance.
Requirements
Applicants should have at least three years of experience in HR coordination, recruiting coordination, or a similar People Operations role, along with a post-secondary degree or diploma in Human Resources, Business Administration, or a related field. The role calls for employee lifecycle experience, familiarity with HRIS and ATS platforms, strong organization and communication, discretion, and ideally knowledge of British Columbia employment standards and Canadian benefits plans.
Skills
- Onboarding
- Offboarding
- Benefits Administration
- Leave Administration
- HRIS Administration
- Employee Records Management
- HR Documentation
- Employment Standards Compliance
- Recruitment Coordination
- Interview Scheduling
- Candidate Sourcing
- Boolean Search
- LinkedIn Recruiter
- ATS Administration
- Reference Checks
- Confidentiality
Benefits
- Extended Health
- Dental
- Life Insurance
- Long-Term Disability
- Employee Assistance Program
- Parental Leave Top-Ups
- Flexible Spending Account
- Stock Options
- Relocation Assistance
Visa sponsorship
Not detected in the job text
Categories
- Human Resources
- Administrative
- Technology
Keywords
- Human Resources
- People Operations
- Employee Lifecycle
- Onboarding
- Offboarding
- Benefits Administration
- Parental Leave
- HRIS
- ATS
- Recruitment Coordination
- LinkedIn Recruiter
- Boolean Search
- Candidate Sourcing
- Interview Scheduling
- Reference Checks
- Employee Records
- Employment Documentation
- Payroll Coordination
- British Columbia Employment Standards
- Canadian Group Benefits
- Privacy Compliance
- Employee Engagement Surveys
- Learning Programs
- CPHR
- Quantum Technology
- Computer Hardware Manufacturing