Executive Assistant
- Toronto, ON, Canada
$30 to $32 CAD / hour · Contract
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Job details
- Pay
- $30 to $32 CAD / hour
- Job type
- Contract
- Apply by
- Posting language
- English
- Posted
Original job description
We’re looking for an organized, proactive Executive Assistant to support senior leadership. You’ll manage calendars, travel, and expenses, act as a key point of contact for executives and clients, and handle confidential information with discretion. This role suits someone who does well in a fast-paced environment and likes staying a step ahead.
Responsibilities
- Manage complex calendars, schedule meetings, and resolve conflicts
- Coordinate internal and external meetings, conference calls, client meetings, and events
- Arrange domestic and international travel, including flights, hotels, transportation, and itineraries
- Prepare expense reports and reconcile corporate card expenses
- Act as a point of contact for executives, internal teams, clients and outside stakeholders
- Manage incoming communications and prioritize time-sensitive requests
- Prepare, edit, and format presentations, reports, and correspondence
- Anticipate executives’ needs and handle scheduling and logistics before issues come up
- Maintain confidential files and records
- Work with other Executive Assistants on shared meetings and team initiatives
- Support special projects as needed
Requirements
- 2-4+ years as an Executive Assistant or in senior-level administrative support
- Experience supporting senior executives in a fast-paced corporate or professional services setting
- Strong experience with complex calendars, travel coordination, and expense reporting
- Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and Teams
- Excellent written and verbal communication skills
- Strong organization and attention to detail
- Professional and discreet, with sound judgment
Preferred
- Financial services background, such as banking, investment, or asset management, or private equity
- Experience supporting multiple senior executives
- Experience with Concur or a similar travel and expense platform
- Takes initiative and works well with limited supervision
More about this job
Responsibilities
Manage executives’ calendars, meetings, travel, expenses, communications, and confidential records while serving as a point of contact for internal and external stakeholders. Prepare documents and presentations, anticipate leadership needs, collaborate with other assistants, and support special projects.
Requirements
Requires 2–4 or more years of executive or senior-level administrative support experience, preferably supporting senior executives in a fast-paced corporate or professional services environment. Candidates should have strong calendar, travel, and expense coordination skills, proficiency with Microsoft Office and Teams, excellent communication and organizational abilities, discretion, and sound judgment.
Skills
- Calendar Management
- Meeting Coordination
- Travel Coordination
- Expense Reporting
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Teams
- Written Communication
- Verbal Communication
- Organization
- Attention To Detail
- Confidentiality
- Stakeholder Communication
- Initiative
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Management & Leadership
- Finance & Accounting
Keywords
- Executive Assistant
- Senior Leadership
- Calendar Management
- Meeting Coordination
- Conference Calls
- Client Meetings
- Event Coordination
- Domestic Travel
- International Travel
- Travel Itineraries
- Expense Reports
- Corporate Card Reconciliation
- Confidential Information
- Microsoft Outlook
- Microsoft Word
- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Teams
- Concur
- Financial Services
- Banking
- Investment Banking
- Asset Management
- Private Equity
- Stakeholder Communication