Executive Assistant

We’re looking for an organized, proactive Executive Assistant to support senior leadership. You’ll manage calendars, travel, and expenses, act as a key point of contact for executives and clients, and handle confidential information with discretion. This role suits someone who does well in a fast-paced environment and likes staying a step ahead.

Responsibilities

• Manage complex calendars, schedule meetings, and resolve conflicts
• Coordinate internal and external meetings, conference calls, client meetings, and events
• Arrange domestic and international travel, including flights, hotels, transportation, and itineraries
• Prepare expense reports and reconcile corporate card expenses
• Act as a point of contact for executives, internal teams, clients and outside stakeholders
• Manage incoming communications and prioritize time-sensitive requests
• Prepare, edit, and format presentations, reports, and correspondence
• Anticipate executives’ needs and handle scheduling and logistics before issues come up
• Maintain confidential files and records
• Work with other Executive Assistants on shared meetings and team initiatives
• Support special projects as needed

Requirements

• 2-4+ years as an Executive Assistant or in senior-level administrative support
• Experience supporting senior executives in a fast-paced corporate or professional services setting
• Strong experience with complex calendars, travel coordination, and expense reporting
• Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and Teams
• Excellent written and verbal communication skills
• Strong organization and attention to detail
• Professional and discreet, with sound judgment

Preferred

• Financial services background, such as banking, investment, or asset management, or private equity
• Experience supporting multiple senior executives
• Experience with Concur or a similar travel and expense platform
• Takes initiative and works well with limited supervision