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Added 3 mins ago
Medical Office Assistant
HealthCareersInSask.ca
Shellbrook, SK
Job Description: Provides medical administrative support to departments/programs including medical transcription.
Added 3 mins ago
LO
Licensed Assistant Manager Brampton, ON-LensCrafters
Luxottica of America, Inc.
Brampton, ON
- Full-time
Added 3 mins ago
LO
Licensed Assistant Manager Winnipeg MB, LensCrafters
Luxottica of America, Inc.
Winnipeg, MB
- Full-time
Added 3 mins ago
OC
Term EA Assignment FTE 0.75
Ottawa Catholic School Board
Ottawa, ON
- Contract
The OCSB is currently seeking a term Educational Assistant for the school indicated. The address of which can be found on our .
Added 3 mins ago
OC
Term EA Assignment FTE 1.0
Ottawa Catholic School Board
Orleans, ON
- Contract
The OCSB is currently seeking a term Educational Assistant for the school indicated. The address of which can be found on our .
Added 3 mins ago
NH
PRIMARY CARE ASSISTANT
Northern Health - BC
Terrace, BC
- Full-time
Northern Health is looking for an experienced, highly efficient, and self-directed Primary Care Assistant.
Added 3 mins ago
Executive Assistant to the Chair
University of Toronto
Toronto, ON
Added 18 mins ago
SC
Journey Wealth Administrative Assistant
Stride Credit Union
Carberry, MB
- Full-time
We're looking for a skilled Administrative Assistant to join our new Carberry Branch! In this role you will provide administrative and sales support to the Journey Wealth Team. Journey…
Added 18 mins ago
UH
Administrative Assistant II, Medical
University Health Network
Toronto, ON
- Contract
Added 18 mins ago
AY
Global Operations Coordinator
Avison Young Canada
Toronto, ON
- Full-time
Added 18 mins ago
HO
Constituency Assistant
House of Commons (Canada) / Chambre des communes (Canada)
Thompson, MB
- Full-time
The office of the Honourable Rebecca Chartrand, Member of Parliament for Churchill-Keewatinook Aski is currently seeking a qualified candidate to fill the Constituency Assistant position.
Added 18 mins ago
CG
Administrative Assistant
Compass Group Canada
Mississauga, ON
- Full-time
Added 33 mins ago
WF
Constituency Assistant
Working for a Member of Parliament / Travailler pour un(e) député(e)
Thompson, MB
- Full-time
The office of the Honourable Rebecca Chartrand, Member of Parliament for Churchill-Keewatinook Aski is currently seeking a qualified candidate to fill the Constituency Assistant position.
Added 34 mins ago
AY
Global Operations Coordinator
Avison Young | Canada
Toronto, ON
- Full-time
Added 34 mins ago
SG
Sales and Operations Support Assistant
Senstronic Group
Mississauga, ON
- Full-time
Added 34 mins ago
TH
Executive Assistant to CEO
Talent Harbour
Burnaby, BC
- $75,000 to $100,000 CAD / year
- Full-time
Added 48 mins ago
M
Administrative Assistant
Maquise
ON · Mississauga, ON
- Full-time
Added 48 mins ago
M
Workday Solutions Delivery Manager
McKesson
Mississauga, ON
- Full-time
Added 48 mins ago
Future Field Leader Trainee
UFA Co-operative Ltd.
Airdrie, AB · Edmonton, AB · Lethbridge, AB · AB · Red Deer County, AB
Added 51 mins ago
C
Executive assistant
Corinex
Vancouver, BC
- From $90,000 CAD / year
- Full-time
- On-site
Added 1 hour ago
H
Office Administrative Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Part-time
Added 1 hour ago
Post Office Assistant - Term
Canada Post - Postes Canada
Baie-Saint-Paul, QC
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a
Added 1 hour ago
MD
Emergency Preparedness & Response Assistant Division Director - Health Assistant Division Director
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Working Title: Emergency Preparedness & Response Assistant Division Director
Added 1 hour ago
PR
Operations & Administrative Coordinator – Assistant to the Director of Operations
PureGard Repellents
Blockhouse, NS
- Full-time
Added 1 hour ago
M|
Host / Barista / Administrative Assistant
mbf | Chartered Professional Accountants
Kentville, NS
- Full-time
…businesses. We need you to be our master host, amazing barista, admin assistant and complete a few basic office…

Phyton Talent Advisors

Executive Assistant

Toronto, ON, Canada

Contract

Apply About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

We’re looking for an organized, proactive Executive Assistant to support senior leadership. You’ll manage calendars, travel, and expenses, act as a key point of contact for executives and clients, and handle confidential information with discretion. This role suits someone who does well in a fast-paced environment and likes staying a step ahead.

Responsibilities

Manage complex calendars, schedule meetings, and resolve conflicts
Coordinate internal and external meetings, conference calls, client meetings, and events
Arrange domestic and international travel, including flights, hotels, transportation, and itineraries
Prepare expense reports and reconcile corporate card expenses
Act as a point of contact for executives, internal teams, clients and outside stakeholders
Manage incoming communications and prioritize time-sensitive requests
Prepare, edit, and format presentations, reports, and correspondence
Anticipate executives’ needs and handle scheduling and logistics before issues come up
Maintain confidential files and records
Work with other Executive Assistants on shared meetings and team initiatives
Support special projects as needed

Requirements

2-4+ years as an Executive Assistant or in senior-level administrative support
Experience supporting senior executives in a fast-paced corporate or professional services setting
Strong experience with complex calendars, travel coordination, and expense reporting
Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and Teams
Excellent written and verbal communication skills
Strong organization and attention to detail
Professional and discreet, with sound judgment

Preferred

Financial services background, such as banking, investment, or asset management, or private equity
Experience supporting multiple senior executives
Experience with Concur or a similar travel and expense platform
Takes initiative and works well with limited supervision

Apply About employer

More about this job

Responsibilities

Manage executives’ calendars, meetings, travel, expenses, communications, and confidential records while serving as a point of contact for internal and external stakeholders. Prepare documents and presentations, anticipate leadership needs, coordinate with other Executive Assistants, and support special projects.

Requirements

Requires 2–4 or more years of Executive Assistant or senior-level administrative support experience, preferably supporting senior executives in a fast-paced corporate or professional services environment. Candidates should have strong calendar, travel, and expense coordination skills, proficiency with Microsoft Office and Teams, excellent communication and organizational abilities, discretion, and sound judgment.

Skills

Calendar Management
Meeting Coordination
Travel Coordination
Expense Reporting
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Written Communication
Verbal Communication
Organization
Attention To Detail
Confidentiality
Stakeholder Management
Initiative

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Senior Leadership
Calendar Management
Meeting Scheduling
Conference Calls
Client Meetings
Event Coordination
Domestic Travel
International Travel
Travel Itineraries
Expense Reports
Corporate Card Reconciliation
Stakeholder Management
Confidential Information
Presentation Preparation
Report Preparation
Correspondence
Special Projects
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Concur
Investment Banking
Banking
Financial Services
Asset Management
Private Equity

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