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Added 14 mins ago
Administrative Support Coordinator
Canadian Mental Health Association BC Division
Vancouver, BC
This position will provide administrative support to CMHA’s new Psychiatry Services program. The Psychiatry Services program represents one tier of a provincial stepped care continuum for…
Added 28 mins ago
SD
Executive Assistant to the Secretary Treasurer - Communications Specialist
School District 67 (Okanagan Skaha)
Penticton, BC
- $75,858 to $94,822 CAD / year
- Full-time
Executive Assistant to the Secretary-Treasurer/
Added 28 mins ago
TD
DZ Driver [Groundperson / Arborist]
The Davey Tree Expert Company
Chippawa, ON
- Full-time
The Davey Tree Expert Company of Canada, Limited, is committed to scientifically based horticultural and environmental services with outstanding client service. The Davey Tree Expert…
Added 28 mins ago
J
Assistant Maintenance Manager
JLL
Cambridge, ON
- Full-time
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best,…
Added 28 mins ago
H
Continuing Care Assistant
HealthCareersInSask.ca
Nipawin, SK
- Part-time
…Authority (SHA) is committed to providing coordinated quality services that are seamless, safe and…
Added 28 mins ago
H
Continuing Care Assistant
HealthCareersInSask.ca
Regina, SK
- Part-time
…Authority (SHA) is committed to providing coordinated quality services that are seamless, safe and…
Added 29 mins ago
Continuing Care Assistant (CCA)
VON Canada (Nova Scotia)
New Minas, NS · Stewiacke, NS · Truro, NS
VON Canada is a not-for-profit organization providing home and community care services for over 125 years. Focusing on person-centred care, we provide people with the support they need and…
Added 44 mins ago
SL
Executive Assistant
Smythe LLP
Vancouver, BC
- Full-time
Smythe LLP (Smythe) is looking for an organized and proactive Executive Assistant to support our Assurance Practice Group Leader in Downtown Vancouver.
Added 44 mins ago
JH
Assistant nursing services administrator
JnB Homecare Services Ltd.
Kelowna, BC · Vancouver, BC
- From $50 CAD / hour
- Full-time
- On-site
Coordinate the delivery of health care services within the department
Added 58 mins ago
SI
Client Services Assistant
Shannex Incorporated
Sydney Indian Reserve No. 28A, NS · Sydney, NS
- Temporary
We are searching for a Client Services Assistant to join our Parkland Cape Breton team based in Sydney, Nova Scotia.
Added 58 mins ago
LC
Pharmacy Assistant - CPS
Loblaw Companies Limited
Mississauga, ON
- Full-time
Looking for a career that offers a peaceful and high-tech work environment? Look no further than Central Pharmacy Services, - where tranquility and innovation go hand in hand. Our workplace…
Added 58 mins ago
VC
Continuing Care Assistant (CCA)
VON Canada
Truro, NS
- Full-time
VON Canada is a not-for-profit organization providing home and community care services for over 125 years. Focusing on person-centred care, we provide people with the support they need and…
Added 58 mins ago
VC
Continuing Care Assistant (CCA)
VON Canada
Stewiacke, NS
- Full-time
VON Canada is a not-for-profit organization providing home and community care services for over 125 years. Focusing on person-centred care, we provide people with the support they need and…
Added 58 mins ago
LW
Sales & Events Assistant
Lume Women + Health
Toronto, ON
- Full-time
Experience with HubSpot, event coordination, or a client-facing industry such as healthcare or professional services is an asset.
Added 1 hour ago
Continuing Care Assistant
HealthCareersInSask.ca
Shellbrook, SK
…Authority (SHA) is committed to providing coordinated quality services that are seamless, safe and…
Added 1 hour ago
SH
Healthcare Assistant
Siksika Health Services
AB
- Part-time
The Siksika Health Services (SHS) Siksika Elders’ Lodge (SEL) Health Care Aide (HCA) works as a member of an interprofessional team responsible to deliver quality, safe, and efficient care…
Added 1 hour ago
SC
Journey Wealth Administrative Assistant
Stride Credit Union
Carberry, MB
- Full-time
We're looking for a skilled Administrative Assistant to join our new Carberry Branch! In this role you will provide administrative and sales support to the Journey Wealth Team. Journey…
Added 1 hour ago
VC
Peer Support Assistant
Vancouver Coastal Health
Richmond, BC
- $29.76 to $31.64 CAD / hour
- Full-time
ACT is a team-based, person-centered service delivery model that combines treatment, rehabilitation and support services using transdisciplinary team-based care as a community alternative…
Added 1 hour ago
SC
Food Service Worker (PT Permanent) - 6290A
Starling Community Services
Waterloo, ON
- Part-time
Access to our Employee and Family Assistant Program which provides free and confidential counselling, resources and services.
Added 1 hour ago
AY
Global Operations Coordinator
Avison Young Canada
Toronto, ON
- Full-time
…offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our organization.Real…
Added 1 hour ago
HO
Constituency Assistant
House of Commons (Canada) / Chambre des communes (Canada)
Thompson, MB
- Full-time
The office of the Honourable Rebecca Chartrand, Member of Parliament for Churchill-Keewatinook Aski is currently seeking a qualified candidate to fill the Constituency Assistant position.
Added 1 hour ago
CG
Administrative Assistant
Compass Group Canada
Mississauga, ON
- Full-time
Now, If You Were To Come On Board As Our Administrative Assistant, We’d Ask You To Do The Following For Us
Added 1 hour ago
SD
Pharmacy Assistant - CPS
Shoppers Drug Mart
Mississauga, ON
- Full-time
Looking for a career that offers a peaceful and high-tech work environment? Look no further than Central Pharmacy Services, - where tranquility and innovation go hand in hand. Our workplace…
Added 1 hour ago
WF
Constituency Assistant
Working for a Member of Parliament / Travailler pour un(e) député(e)
Thompson, MB
- Full-time
The office of the Honourable Rebecca Chartrand, Member of Parliament for Churchill-Keewatinook Aski is currently seeking a qualified candidate to fill the Constituency Assistant position.
Added 1 hour ago
AY
Global Operations Coordinator
Avison Young | Canada
Toronto, ON
- Full-time
…offering transaction, management, financial and consulting services. We’ve designed our corporate structure to best serve our clients by enhancing collaboration across our…

Phyton Talent Advisors

Executive Assistant

Toronto, ON, Canada

Contract

Apply About employer

Applications open in a new tab.

Job details

Job type: Contract
Apply by: Nov 27, 2026
Posting language: English
Posted: Oct 28, 2026

Original job description

We’re looking for an organized, proactive Executive Assistant to support senior leadership. You’ll manage calendars, travel, and expenses, act as a key point of contact for executives and clients, and handle confidential information with discretion. This role suits someone who does well in a fast-paced environment and likes staying a step ahead.

Responsibilities

Manage complex calendars, schedule meetings, and resolve conflicts
Coordinate internal and external meetings, conference calls, client meetings, and events
Arrange domestic and international travel, including flights, hotels, transportation, and itineraries
Prepare expense reports and reconcile corporate card expenses
Act as a point of contact for executives, internal teams, clients and outside stakeholders
Manage incoming communications and prioritize time-sensitive requests
Prepare, edit, and format presentations, reports, and correspondence
Anticipate executives’ needs and handle scheduling and logistics before issues come up
Maintain confidential files and records
Work with other Executive Assistants on shared meetings and team initiatives
Support special projects as needed

Requirements

2-4+ years as an Executive Assistant or in senior-level administrative support
Experience supporting senior executives in a fast-paced corporate or professional services setting
Strong experience with complex calendars, travel coordination, and expense reporting
Proficient in Microsoft Outlook, Word, Excel, PowerPoint, and Teams
Excellent written and verbal communication skills
Strong organization and attention to detail
Professional and discreet, with sound judgment

Preferred

Financial services background, such as banking, investment, or asset management, or private equity
Experience supporting multiple senior executives
Experience with Concur or a similar travel and expense platform
Takes initiative and works well with limited supervision

Apply About employer

More about this job

Responsibilities

Manage executives’ calendars, meetings, travel, expenses, communications, and confidential records while serving as a point of contact for internal and external stakeholders. Prepare documents and presentations, anticipate leadership needs, coordinate with other Executive Assistants, and support special projects.

Requirements

Requires 2–4 or more years of Executive Assistant or senior-level administrative support experience, preferably supporting senior executives in a fast-paced corporate or professional services environment. Candidates should have strong calendar, travel, and expense coordination skills, proficiency with Microsoft Office and Teams, excellent communication and organizational abilities, discretion, and sound judgment.

Skills

Calendar Management
Meeting Coordination
Travel Coordination
Expense Reporting
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Written Communication
Verbal Communication
Organization
Attention To Detail
Confidentiality
Stakeholder Management
Initiative

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Senior Leadership
Calendar Management
Meeting Scheduling
Conference Calls
Client Meetings
Event Coordination
Domestic Travel
International Travel
Travel Itineraries
Expense Reports
Corporate Card Reconciliation
Stakeholder Management
Confidential Information
Presentation Preparation
Report Preparation
Correspondence
Special Projects
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Microsoft Teams
Concur
Investment Banking
Banking
Financial Services
Asset Management
Private Equity

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