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Added 1 min ago
SH
Early Childhood Educators - Express Entry Hiring
Sentient HR Services Inc.
Toronto, ON
- $18.5 to $23.34 CAD / hour
- Part-time
We are currently seeking Registered Early Childhood Educators (RECEs) and Early Childhood Assistants (ECAs) to support licensed childcare centres in Toronto (North York).
Added 1 min ago
SS
Classroom Lead Instructor
Strong start
Waterloo, ON
- Up to $25 CAD / hour
- Contract
- Temporary
The successful candidate will be an energetic, responsible, compassionate person who works hard to support the children in the program to gain confidence as young learners. You will…
Added 1 min ago
SS
Classroom Instructor
Strong start
Waterloo, ON
- Up to $23 CAD / hour
- Contract
- Temporary
The successful candidate will be an energetic, responsible, compassionate person who works hard to support the children in the program to gain confidence as young learners. You will…
Added 1 min ago
CS
Part-Time Unregulated Care Provider (UCP) - 11 PM to 7 AM
Cogir Senior Living
Pembroke, ON · Heritage Manor
- Part-time
Graduate of Personal Support Worker program or equivalent healthcare professional training. Including but not limited to nursing student, foreign trained nurse or healthcare professional.
Added 1 min ago
ML
Environmental, Health & Safety Specialist
Maple Lodge Farms Ltd
Brampton, ON
- $70,000 to $85,000 CAD / year
- Full-time
Support implementation of the EHS excellence program initiatives.
Added 1 min ago
S
Assistant Department Manager, Produce
Save-On-Foods
Duncan, BC
- Part-time
We are hiring for an Assistant Department Manager, Produce at our Save-On-Foods location in Duncan, BC.
Added 1 min ago
CG
Security Spare Guard - Kitchener
Commissionaires Great Lakes
Kitchener, ON
- Part-time
…clients. These include uniformed guard, mobile response and support services, by-law enforcement and identification…
Added 1 min ago
OH
Lead, Clinical Programs and Enterprise Planning
Ontario Health
Toronto, ON
- Full-time
Flexible health care or wellness spending accounts, plus an inclusive program to support your overall well-being
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Manager, Transplant Services
Ontario Health
Toronto, ON
- Full-time
The Manager leads organ-specific program portfolios and works closely with leadership to drive policy development, program enhancements, and operational improvements that strengthen system…
Added 1 min ago
T
Personal Banking Associate Trainee
TD
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Engage customers in day-to-day advice needs, service transactions, digital education, and customer problem resolution related to banking solutions
Added 1 min ago
T
Senior Manager, Operational Resiliency Advisor
TD
Toronto, ON
- Full-time
…Resilience Advisor will act as the key voice of the resilience program while providing value-added support to effectively and efficiently support, measure, manage, and report on the state…
Added 1 min ago
MU
Associate Director Operations and Systems
McGill University
Brown Student Serv.
- Full-time
Oversee awareness and engagement of employers in support of the Work Study Program, that yields maximum use of subsidy funds and diverse part-time jobs available for students in financial…
Added 1 min ago
CF
Manager, Finance (Wealth)
CI Financial
Toronto, ON
- Full-time
…salary depends on several factors such as experience, skills, education, and budget. Salary range may vary based on geographic location. In addition to base salary, this position is…
Added 1 min ago
CT
Financial Analyst, Margin Retail Accounting
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- Full-time
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Added 1 min ago
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Added 15 mins ago
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Added 15 mins ago
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restaurant manager
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restaurant manager
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Added 15 mins ago
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restaurant manager
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- Full-time
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Added 15 mins ago
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Recreation Therapist Recovery and Reintegration Program
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The primary role of a Recreation Therapists is to provide services which utilize assessment, functional intervention, education, skill development and recreation participation to enable…
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Added 15 mins ago
L
Peer Education (P2P) Coordinator
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Toronto, ON
- $50,000 CAD / year
- Full-time
LetsStopAIDS has an exciting opportunity for a community-oriented Peer Education (P2P) Coordinator to lead our P2P program. Under the guidance of the National Manager, the P2P Coordinator…
Added 15 mins ago
CO
Facilities Specialist
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- Full-time
Reporting to the Facilities Manager, the Facilities Specialist provides technical, project, and operational support for the maintenance, improvement, and long-term sustainability of…

Pier 4 Ltd

Property Administrator

Dartmouth, NS, B3B 1L1, Canada

Competitive Salary Range: $45,000 – $65,000. · Full-time

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Job details

Pay: Competitive Salary Range: $45,000 – $65,000.
Job type: Full-time
Experience: Minimum of 2 years of residential property administration experience.
Posting language: English
Posted: Oct 5, 2026

Original job description

About Pier 4

At Pier 4, growth creates opportunity. As one of Canada’s fastest-growing real estate investment firms, we’re seeking ambitious individuals who are eager to contribute, grow their careers, and help shape our future.

Pier 4 is a Real Estate Investment Trust focused on the acquisition and management of multi-family residential properties. Our portfolio spans three provinces and is driven by a passion for real estate, a commitment to excellence, and years of industry experience.

We have been recognized by The Global and Mail’s Report on Business as one of Canada’s Top Growing Companies in both 2024 and 2025. As a certified Great Place to Work ®. We are committed to fostering a collaborative, high-performing, and innovative workplace where our people can thrive and contribute to our continued success.

Master the Details. Power Great Communities.

Join a growing team that's passionate about building and maintaining exceptional communities. As Pier 4 continues to expand its multi-family residential portfolio across Nova Scotia, we're seeking an experienced Property Administrator who thrives on organization, accuracy, and keeping operations running smoothly behind the scenes.

At Pier 4, you'll be at the centre of the resident experience, from welcoming new residents at move-in to keeping leases, notices, and records accurate and up to date. Working closely with Property Managers, Leasing Agents, and our Accounting team, you'll be part of a team that values precision, accountability, continuous improvement, and resident satisfaction.

Reporting to the Manager, Property Administration, the Property Administrator supports the day-to-day operations of our properties through Yardi administration, lease and tenant file management, legal notice processing, vendor coordination, and responsive resident service. This role is ideal for a detail-oriented, proactive professional who enjoys variety, works well under deadlines, and takes pride in getting things right the first time.

Key Responsibilities

Use Yardi to its full extent to maintain accurate, consistent records across all properties.
Process move-ins, including:
- uploading move-in documents
- setting up lease charges, insurance, and parking information
- notifying Accounting of last month's rent (LMR) and parking charges
- updating all related tracking sheets
Process move-outs in Yardi, including:
- updating tracking sheets
- confirming pre-authorized debits (PAD) are cancelled
- advising Accounting to apply LMR and interest to the resident ledger
Prepare and process legal notices for all managed properties, in accordance with Nova Scotia residential tenancy requirements. These include rent increase notices, notices to quit, building notices, and resident letters.
Monitor resident arrears, issue small balance letters or emails, and ensure balances are accurately updated in Yardi and supporting spreadsheets.
Set up and remove lease charges, such as parking, as required.
Serve as a key point of contact for residents by responding to questions by phone and email, maintaining up-to-date resident files, and escalating concerns where needed.
Log, schedule, and track maintenance requests in Yardi, partnering with Property Managers to ensure timely follow-up and resolution.
Assist with updating and producing weekly Management Reports for each property in collaboration with Property Managers and Property Accountants.
Process purchase orders and invoices for approval, complete bank runs, and forward copied cheques to Accounting for processing.
Coordinate vendor services and contracts, ensuring all vendor insurance and Workers' Compensation Board (WCB) clearance certificates are current and accurate.
Work with Property Managers and Leasing Agents to ensure rental information is accurate and up to date.
Support the Manager, Property Administration in creating and maintaining Health and Safety protocols.
Identify opportunities to leverage technology and improve operational efficiency.

Crucial Knowledge, Skills

Working experience with Yardi property management software.
Exceptional attention to detail and accuracy.
Highly organized, with a strong ability to prioritize, multi-task, and follow up consistently.
Excellent interpersonal, written, and verbal communication skills, with a resident-focused approach.
Ability to work independently and collaboratively within a team environment.
Comfortable working in a fast-paced, deadline-driven environment.
Commitment to discretion and confidentiality when handling resident and financial information.
Strong computer skills, including Microsoft Office (Excel, Word, Outlook).

Education & Experience Required

Post-secondary degree or diploma, or an equivalent combination of education and experience.
Minimum of 2 years of residential property administration experience.
Working knowledge of the Nova Scotia Residential Tenancies Act and Residential Tenancies Program processes.
Eligible to work in Canada and able to successfully pass a criminal background check.

Additional Details

Competitive Salary Range: $45,000 – $65,000.
Work Arrangement: Fully on-site, 5 days a week at our Nova Scotia location.
Comprehensive Total Rewards Package: Competitive compensation and benefits program.
Extended Long Weekends: Enjoy regular 4-day long weekends throughout the year on every statutory holiday.
Company Culture: Frequent team-building activities, social events, and employee celebrations.

Diversity, Equity, and Inclusion

At Pier 4, we believe that diverse perspectives, experiences, and backgrounds strengthen our team and drive better outcomes. We are committed to fostering an inclusive workplace where all employees feel respected, valued, and empowered to contribute their unique talents.

We are committed to ensuring a fair, accessible, and transparent recruitment process. Accommodations are available upon request throughout all stages of the hiring process for candidates who require them.

Our Hiring Commitment

We believe that hiring decisions should be based on meaningful human interactions and a thorough evaluation of each candidate’s skills, experience, and potential. As a result, artificial intelligence (AI) is not used to screen, evaluate, rank, or make hiring decisions on candidates. Every application is reviewed by members of our hiring team to help ensure a fair, equitable, and personalized assessment process.

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More about this job

Responsibilities

The Property Administrator supports daily operations by managing Yardi records, processing move-ins and move-outs, and handling legal notices. They also coordinate vendor services, monitor resident arrears, and serve as a primary point of contact for resident inquiries.

Requirements

Candidates must have at least 2 years of residential property administration experience and a post-secondary degree or diploma. Proficiency in Yardi software and knowledge of the Nova Scotia Residential Tenancies Act are required.

Skills

Yardi
Property administration
Lease management
Tenant file management
Legal notice processing
Vendor coordination
Resident service
Data entry
Microsoft Office
Attention to detail
Communication skills
Organization
Time management
Financial record keeping
Health and safety protocols

Benefits

Competitive compensation
Benefits program
Extended long weekends
Team-building activities
Social events
Employee celebrations

Visa sponsorship

Not detected in the job text

Keywords

Property Administrator
Yardi
Real Estate Investment Trust
Multi-family residential
Lease management
Nova Scotia Residential Tenancies Act
Vendor coordination
Purchase orders
Invoicing
Resident experience
Microsoft Excel
Microsoft Word
Microsoft Outlook
Health and Safety
Property management
Arrears monitoring
Legal notices
Operational efficiency

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