Jobs in Canada

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Added 2 mins ago
Food Safety & Quality Assurance Supervisor (6 months contract)
HelloFresh
AB
Flexible with working hours for business requirements, including early morning and late-night shifts
Added 2 mins ago
Assistant Store Manager
Rogers Communications
Toronto, ON
WHERE: Rogers Flagship Store - 302 Younge St. (Younge & Dundas Location)
Added 2 mins ago
L
Assistant Branch Manager - Office 1640
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- Full-time
…to being a Shift Lead. I trained diligently with my Branch Manager and Assistant Manager for two more years until my District Manager approached me with the opportunity to move into a BM…
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K
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- Full-time
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KD
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KD
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Senior Manager, Talent Acquisition
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Remote, Canada
- $125,000 to $150,000 CAD / year
- Full-time
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Our offices support a hybrid model and staff typically work three days per week at a hub location · This will be a full-time, permanent position working out of the Vancouver office on a hybrid model (3 days per week in the office)
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Assistant Branch Manager - Office 1640
Attain Finance
Sarnia, ON
- Full-time
…to being a Shift Lead. I trained diligently with my Branch Manager and Assistant Manager for two more years until my District Manager approached me with the opportunity to move into a BM…
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Media Librarian (French Services) (Telework/Hybrid)
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AB · Winnipeg, MB · Toronto, ON · Ottawa, ON · Regina, SK · Vancouver, BC
- Full-time
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Added 2 mins ago
Area Manager II, YHM2
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Product Manager Technical (PMT) - 2027
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Senior Financial Reporting Analyst (External)
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Toronto, ON
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The Associate Portfolio Manager - Asset Allocation supports asset allocation and portfolio construction across RBC Insurance's portfolios backing insurance liabilities and surplus capital.
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- Full-time
Join the Winnipeg location as an Outside Sales Representative, where you’ll build strong customer relationships, grow sales within your territory, and identify new business opportunities.…
Added 17 mins ago
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(CAN) Pharmacy Assistant
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Added 17 mins ago
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Project Coordinator
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…sands setting. This position will be reporting to the Project Manager. The Project Coordinator is an integral part of Project Management team and will aid field and operations in the…
Added 17 mins ago
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Estate and Gift Planning Manager
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Job Title: Estate & Gift Planning Manager (Montreal, QC)
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Pinchin Canada

Administrative Coordinator

Mississauga, ON, Canada

Salary Range: $24/hr-$26/hr · Full-time

Apply on LinkedIn About employer

Applications open in a new tab.

Job details

Pay: Salary Range: $24/hr-$26/hr
Job type: Full-time
Apply by: Dec 13, 2026
Posting language: English
Posted: Nov 13, 2026

Original job description

Administrative Coordinator (Part-Time 6-month contract)

Mississauga, ON

Salary Range: $24/hr-$26/hr

Pinchin is looking for a Part-Time Administrative Coordinator to join our Head Office team in Mississauga. This is an in-office role for someone who enjoys being at the centre of a busy workplace, providing professional reception support, keeping day-to-day office activities organized, and helping create a positive experience for employees, visitors, and vendors.

Pinchin makes buildings and environments better. We are a multidisciplinary engineering and consulting firm with offices across North America. Our teams bring together expertise in environmental services, compliance, building science and resiliency, occupational health and safety, sustainability, and engineering. We help clients create safe, healthy, and higher performing places through solutions that reflect innovation, care, and deep technical insight.

At Pinchin, we empower our people to uphold unwavering principles and work with purpose to create better outcomes for our clients, communities, and environments.

Role Overview

In this role, you will be based at Pinchin’s Head Office in Mississauga, providing front-line reception and administrative support to keep the office organized and running efficiently. As a key point of contact, you will welcome visitors, manage incoming calls, communications, and deliveries, and assist both employees and vendors with general administrative tasks. Reporting to the Procurement and Administration Manager, this is a part-time, in-office position working Wednesday to Friday from 8:30 AM to 5:00 PM.

Your Role and Action

Serve as the first point of contact for the office, greeting visitors and responding to incoming calls in a professional and welcoming manner.
Manage incoming and outgoing mail, courier packages, and deliveries, ensuring items are appropriately received, distributed, and tracked.
Coordinate the ordering and maintenance of office and kitchen supplies, monitoring inventory and replenishing items as needed.
Identify and communicate office and facilities-related issues to the Facilities Coordinator for follow-up.
Coordinate office equipment and technology-related issues, including copiers and other shared equipment, with the appropriate IT support team.
Provide general administrative support to the office and assist with other day-to-day tasks as required.

What You’ll Bring To Pinchin

This is a part-time, in-office position based in our Mississauga office, well suited to someone who is organized, dependable, and comfortable balancing reception responsibilities with day-to-day administrative support. You bring a professional and service-oriented approach, strong attention to detail, and the ability to manage multiple priorities while supporting a busy and collaborative office environment.

A minimum of 2 years of experience in a similar administrative, office coordination, or reception role; experience within an architectural, engineering, or professional services environment is considered an asset.
Strong verbal and written communication skills, with a professional and welcoming approach when interacting with visitors, staff, vendors, and callers.
Strong customer service skills and professional telephone etiquette.
Excellent organizational and time-management skills, with the ability to prioritize and manage multiple tasks in a busy office environment.
Strong attention to detail and accuracy when coordinating mail, cheques, couriers, records, and other administrative activities.
Proficiency with Microsoft Office, including Outlook, Word, and Excel.
Ability to coordinate office supplies, orders, deliveries, and other day-to-day office needs.
Resourceful and solutions-focused, with the ability to work independently and exercise sound judgment when required.
Reliable and punctual, with the flexibility to respond to changing priorities.
Collaborative and team-oriented, with a willingness to provide support across the office as needed.
Demonstrated discretion and professionalism when handling confidential or sensitive information.

For Current Employees

Current employees are encouraged to speak with their HR Advisor for information on the application process.

Compensation And Assessment

Pay ranges are listed as required by law. Final compensation reflects each candidate’s education, experience, qualifications, and work location.

As part of our recruitment process, we use AI technology to support a fair and consistent evaluation of all applicants.

What makes Pinchin different?

We offer competitive salaries and great benefits. What sets Pinchin apart is our commitment to people and purpose. You will join a team that values curiosity, integrity, and learning. You will grow alongside supportive leaders and subject matter experts who want you to succeed.

Additional Information

Some positions may involve online testing during the recruitment process.
Depending on the assignment, clients may require Government security screening, criminal record verification, or periodic drug and alcohol testing. Depending on the requirements of the position, preference may be given to candidates who are able to efficiently qualify for Government security clearances. (Verification of background information over the previous five years including Canadian residency.)
No agency phone calls please.
We thank all applicants for their interest. Only those selected for an interview will be contacted.

We are committed to employment practices that support a diverse and inclusive workplace. If you require reasonable accommodation during the recruitment process, please let us know.

We make buildings and environments better.

IND!

Apply on LinkedIn About employer

More about this job

Responsibilities

Welcome visitors, answer incoming calls, and coordinate mail, courier packages, deliveries, and office supplies. Provide general administrative support, report facilities issues, and coordinate shared equipment and technology issues with the appropriate teams.

Requirements

Requires at least two years of experience in a similar administrative, office coordination, or reception role; experience in a professional services environment is an asset. Candidates should have strong communication, customer service, organizational, time-management, and detail skills, proficiency with Microsoft Office, and the ability to work independently and handle sensitive information professionally.

Skills

Reception
Administrative Support
Office Coordination
Customer Service
Telephone Etiquette
Written Communication
Verbal Communication
Organization
Time Management
Attention To Detail
Microsoft Outlook
Microsoft Word
Microsoft Excel
Inventory Management
Mail And Courier Coordination
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Reception
Administrative Support
Office Coordination
Visitor Management
Incoming Calls
Mail Management
Courier Packages
Deliveries
Office Supplies
Inventory Monitoring
Facilities Coordination
Copiers
Shared Equipment
IT Support
Microsoft Office
Outlook
Word
Excel
Customer Service
Telephone Etiquette
Confidential Information
Professional Services
Environmental Services
Engineering
Building Science
Occupational Health And Safety

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Jobs in Canada