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Added 10 mins ago
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Structural Technician - Dams, Transmission Lines and Electrical Substations
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Saint John, NB
- Full-time
Act as a Project Coordinator or Discipline Lead for various projects.
Added 10 mins ago
CO
Administrative Assistant 3 - Front Desk
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Saint John, NB
- Full-time
Under the general supervision of the Information Services Coordinator, the position is responsible for general reception and administration duties for the Saint John Police Force as…
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Assistante RH et culture/HR & Culture Associate
StormFisher
Montreal, QC
- Part-time
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Added 10 mins ago
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Delivery Service Specialist
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Production Coordinator (Episodic)
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Vancouver, BC · Greater Vancouver, BC
- Full-time
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Added 10 mins ago
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Coordinator, Amateur Championships
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- Full-time
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Project Coordinator
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- Full-time
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Added 10 mins ago
PACT Service Coordinator - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Vehicle and driver’s license required
Added 10 mins ago
Witness and Public Assistance Coordinator
Government of Alberta
AB
Make a difference for people when it matters most. As a Public Assistance Coordinator, you will be a trusted point of contact for victims, witnesses and members of the public navigating…
Added 10 mins ago
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New Home Specialist/Warranty Coordinator Hybrid
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Calgary, AB
- Full-time
In this unique role of New Home Specialist/Warranty Coordinator Hybrid, you will support the Warranty team by covering the required administration duties as well as fulfill the…
Added 10 mins ago
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Avionics, Shop Coordinator
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Mississauga, ON
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Added 10 mins ago
Coordinator, Project (Scarborough)
Aecon
Toronto, ON · Scarborough, ON
…utility construction provider and we’re looking for a Project Coordinator to help us get…
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Senior Business Analyst
Maarut
Montréal-Est, QC · Montreal, Quebec
- Contract
Project coordinator or project manager profile without
Added 25 mins ago
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IT Analyst – QA Developer
Kativik llisarniliriniq
Montreal, QC
- Full-time
Reporting to the Business Solutions and Development Coordinator, the incumbent is responsible for planning, developing, executing, and documenting quality assurance activities related to…
Added 25 mins ago
PI
Administrative Coordinator
Pinchin in Canada
Mississauga, ON
- Full-time
Administrative Coordinator (Part-Time 6-month contract)
Added 25 mins ago
PC
Youth Support Worker (Temporary Full-Time)
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Port Coquitlam, BC
- Full-time
Work closely with the Services Coordinator and Family Caregivers to support the goals identified in each youth's service plan. Develop and implement appropriate plans, strategies and…
Added 25 mins ago
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Physician - Complex Care, Oak Care Centre (OCC)
Vancouver Coastal Health
Vancouver, BC
- Part-time
Reporting to the site's Medical Coordinator, the physician who accepts this position will play a critical role in the supporting the primary care needs of residents and in the development…
Added 25 mins ago
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Bilingual Veterinary Partner Support Coordinator (French/English)
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Vancouver, BC
- Full-time
Trupanion is seeking a dedicated and customer-focused Bilingual Veterinary Partner Support Coordinator (French/English) to join our Partner Support Team. In this role, you will provide…
Added 39 mins ago
AI
Contract Coordinator
Allmar Inc.
Winnipeg, MB
- $50,000 to $60,000 CAD / year
- Contract
The Contract Coordinator will be responsible for the review of contractual agreements. They will also be responsible for communicating with branch staff regarding contract terms and…
Added 39 mins ago
VH
RPN - Hospital & Partnership Program (Western Region)
VHA Home HealthCare
Mississauga, ON
- Part-time
The successful candidate will work evening shifts and participate in a bi-weekly weekend rotation
Added 39 mins ago
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Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful…
Added 39 mins ago
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Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Added 39 mins ago
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Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the group manager, the clinical research coordinator will be responsible for supporting the successful conduct of clinical research trials in oncology at the Cedars…
Added 39 mins ago
UM
Casting Production Coordinator (fixed term)
Ubisoft Montréal
Montreal, QC
- Full-time
As a casting production coordinator at Ubisoft Montréal, at Alice Studio, you will provide administrative and operational support to productions and the motion capture department. You will…

Pinchin in Canada

Administrative Coordinator

Mississauga, ON, L5N 6S2, Canada

Salary Range: $24/hr-$26/hr · Full-time

Apply on recruiting.ultipro.ca About employer

Applications open in a new tab.

Job details

Pay: Salary Range: $24/hr-$26/hr
Job type: Full-time
Posting language: English
Posted: Nov 13, 2026

Original job description

Administrative Coordinator (Part-Time 6-month contract)

Mississauga, ON

Salary Range: $24/hr-$26/hr

Pinchin is looking for a Part-Time Administrative Coordinator to join our Head Office team in Mississauga. This is an in-office role for someone who enjoys being at the centre of a busy workplace, providing professional reception support, keeping day-to-day office activities organized, and helping create a positive experience for employees, visitors, and vendors.

Pinchin makes buildings and environments better. We are a multidisciplinary engineering and consulting firm with offices across North America. Our teams bring together expertise in environmental services, compliance, building science and resiliency, occupational health and safety, sustainability, and engineering. We help clients create safe, healthy, and higher performing places through solutions that reflect innovation, care, and deep technical insight.

At Pinchin, we empower our people to uphold unwavering principles and work with purpose to create better outcomes for our clients, communities, and environments.

Role Overview:

In this role, you will be based at Pinchin’s Head Office in Mississauga, providing front-line reception and administrative support to keep the office organized and running efficiently. As a key point of contact, you will welcome visitors, manage incoming calls, communications, and deliveries, and assist both employees and vendors with general administrative tasks. Reporting to the Procurement and Administration Manager, this is a part-time, in-office position working Wednesday to Friday from 8:30 AM to 5:00 PM.

Your Role and Action

Serve as the first point of contact for the office, greeting visitors and responding to incoming calls in a professional and welcoming manner.
Manage incoming and outgoing mail, courier packages, and deliveries, ensuring items are appropriately received, distributed, and tracked.
Coordinate the ordering and maintenance of office and kitchen supplies, monitoring inventory and replenishing items as needed.
Identify and communicate office and facilities-related issues to the Facilities Coordinator for follow-up.
Coordinate office equipment and technology-related issues, including copiers and other shared equipment, with the appropriate IT support team.
Provide general administrative support to the office and assist with other day-to-day tasks as required.

What You’ll Bring to Pinchin

This is a part-time, in-office position based in our Mississauga office, well suited to someone who is organized, dependable, and comfortable balancing reception responsibilities with day-to-day administrative support. You bring a professional and service-oriented approach, strong attention to detail, and the ability to manage multiple priorities while supporting a busy and collaborative office environment.

A minimum of 2 years of experience in a similar administrative, office coordination, or reception role; experience within an architectural, engineering, or professional services environment is considered an asset.
Strong verbal and written communication skills, with a professional and welcoming approach when interacting with visitors, staff, vendors, and callers.
Strong customer service skills and professional telephone etiquette.
Excellent organizational and time-management skills, with the ability to prioritize and manage multiple tasks in a busy office environment.
Strong attention to detail and accuracy when coordinating mail, cheques, couriers, records, and other administrative activities.
Proficiency with Microsoft Office, including Outlook, Word, and Excel.
Ability to coordinate office supplies, orders, deliveries, and other day-to-day office needs.
Resourceful and solutions-focused, with the ability to work independently and exercise sound judgment when required.
Reliable and punctual, with the flexibility to respond to changing priorities.
Collaborative and team-oriented, with a willingness to provide support across the office as needed.
Demonstrated discretion and professionalism when handling confidential or sensitive information.

For Current Employees

Current employees are encouraged to speak with their HR Advisor for information on the application process.

Compensation and Assessment

Pay ranges are listed as required by law. Final compensation reflects each candidate’s education, experience, qualifications, and work location.

As part of our recruitment process, we use AI technology to support a fair and consistent evaluation of all applicants.

What makes Pinchin different?

We offer competitive salaries and great benefits. What sets Pinchin apart is our commitment to people and purpose. You will join a team that values curiosity, integrity, and learning. You will grow alongside supportive leaders and subject matter experts who want you to succeed.

Additional Information

Some positions may involve online testing during the recruitment process.
Depending on the assignment, clients may require Government security screening, criminal record verification, or periodic drug and alcohol testing. Depending on the requirements of the position, preference may be given to candidates who are able to efficiently qualify for Government security clearances. (Verification of background information over the previous five years including Canadian residency.)
No agency phone calls please.
We thank all applicants for their interest. Only those selected for an interview will be contacted.

We are committed to employment practices that support a diverse and inclusive workplace. If you require reasonable accommodation during the recruitment process, please let us know.

We make buildings and environments better.

IND!

Apply on recruiting.ultipro.ca About employer

More about this job

Responsibilities

The Administrative Coordinator will serve as the primary point of contact for the office, managing reception duties, incoming communications, and deliveries. They will also oversee office and kitchen supply inventory and provide general administrative support to ensure efficient daily operations.

Requirements

Candidates must have at least 2 years of experience in an administrative or reception role, preferably within a professional services environment. Proficiency in Microsoft Office and strong organizational, communication, and customer service skills are required for this position.

Skills

Reception support
Office coordination
Administrative support
Customer service
Telephone etiquette
Organizational skills
Time-management
Microsoft Office
Outlook
Word
Excel
Inventory management
Communication skills
Attention to detail
Problem solving

Benefits

Competitive salaries

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordinator
Reception
Office Management
Procurement
Facilities Support
Microsoft Office
Outlook
Word
Excel
Inventory Control
Professional Services
Engineering
Consulting
Customer Service
Communication
Time Management
Administrative Support
Office Supplies
Courier Management
Data Entry

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Work requirements

Jobs in Canada