Administrative Coordinator

Administrative Coordinator (Part-Time 6-month contract)

Mississauga, ON

Salary Range: $24/hr-$26/hr

Pinchin is looking for a Part-Time Administrative Coordinator to join our Head Office team in Mississauga. This is an in-office role for someone who enjoys being at the centre of a busy workplace, providing professional reception support, keeping day-to-day office activities organized, and helping create a positive experience for employees, visitors, and vendors.

Pinchin makes buildings and environments better. We are a multidisciplinary engineering and consulting firm with offices across North America. Our teams bring together expertise in environmental services, compliance, building science and resiliency, occupational health and safety, sustainability, and engineering. We help clients create safe, healthy, and higher performing places through solutions that reflect innovation, care, and deep technical insight.

At Pinchin, we empower our people to uphold unwavering principles and work with purpose to create better outcomes for our clients, communities, and environments.

Role Overview:

In this role, you will be based at Pinchin’s Head Office in Mississauga, providing front-line reception and administrative support to keep the office organized and running efficiently. As a key point of contact, you will welcome visitors, manage incoming calls, communications, and deliveries, and assist both employees and vendors with general administrative tasks. Reporting to the Procurement and Administration Manager, this is a part-time, in-office position working Wednesday to Friday from 8:30 AM to 5:00 PM.

Your Role and Action 

• Serve as the first point of contact for the office, greeting visitors and responding to incoming calls in a professional and welcoming manner.
• Manage incoming and outgoing mail, courier packages, and deliveries, ensuring items are appropriately received, distributed, and tracked.
• Coordinate the ordering and maintenance of office and kitchen supplies, monitoring inventory and replenishing items as needed.
• Identify and communicate office and facilities-related issues to the Facilities Coordinator for follow-up.
• Coordinate office equipment and technology-related issues, including copiers and other shared equipment, with the appropriate IT support team.
• Provide general administrative support to the office and assist with other day-to-day tasks as required.

What You’ll Bring to Pinchin

This is a part-time, in-office position based in our Mississauga office, well suited to someone who is organized, dependable, and comfortable balancing reception responsibilities with day-to-day administrative support. You bring a professional and service-oriented approach, strong attention to detail, and the ability to manage multiple priorities while supporting a busy and collaborative office environment.

• A minimum of 2 years of experience in a similar administrative, office coordination, or reception role; experience within an architectural, engineering, or professional services environment is considered an asset.
• Strong verbal and written communication skills, with a professional and welcoming approach when interacting with visitors, staff, vendors, and callers.
• Strong customer service skills and professional telephone etiquette.
• Excellent organizational and time-management skills, with the ability to prioritize and manage multiple tasks in a busy office environment.
• Strong attention to detail and accuracy when coordinating mail, cheques, couriers, records, and other administrative activities.
• Proficiency with Microsoft Office, including Outlook, Word, and Excel.
• Ability to coordinate office supplies, orders, deliveries, and other day-to-day office needs.
• Resourceful and solutions-focused, with the ability to work independently and exercise sound judgment when required.
• Reliable and punctual, with the flexibility to respond to changing priorities.
• Collaborative and team-oriented, with a willingness to provide support across the office as needed.
• Demonstrated discretion and professionalism when handling confidential or sensitive information.

For Current Employees

Current employees are encouraged to speak with their HR Advisor for information on the application process.

Compensation and Assessment

Pay ranges are listed as required by law. Final compensation reflects each candidate’s education, experience, qualifications, and work location.

As part of our recruitment process, we use AI technology to support a fair and consistent evaluation of all applicants.

What makes Pinchin different?

We offer competitive salaries and great benefits. What sets Pinchin apart is our commitment to people and purpose. You will join a team that values curiosity, integrity, and learning. You will grow alongside supportive leaders and subject matter experts who want you to succeed.

Additional Information

• Some positions may involve online testing during the recruitment process.
• Depending on the assignment, clients may require Government security screening, criminal record verification, or periodic drug and alcohol testing. Depending on the requirements of the position, preference may be given to candidates who are able to efficiently qualify for Government security clearances. (Verification of background information over the previous five years including Canadian residency.)
• No agency phone calls please.
• We thank all applicants for their interest. Only those selected for an interview will be contacted.

We are committed to employment practices that support a diverse and inclusive workplace. If you require reasonable accommodation during the recruitment process, please let us know.

We make buildings and environments better.

IND!