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Pineapple

Fulfillment Officer

Toronto, ON, Canada

Full-time

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Job details

Job type: Full-time
Apply by: May 8, 2027
Posting language: English
Posted: Nov 9, 2026

Original job description

We’re Hiring: Part-Time Mortgage Fulfillment Officer | Hybrid | Toronto

HFS Mortgages is looking for a detail-oriented Mortgage Fulfillment Officer to help move approved mortgage files through conditions, signing, and funding.

This role starts at 4 hours per day, with the opportunity for additional hours as our volume grows.

Responsibilities:

Prepare and coordinate mortgage signing packages.
Review files for completeness and compliance with brokerage requirements.
Track lender conditions and collect the documents needed to fulfill mortgage approvals.
Review supporting documents for accuracy and flag missing information or discrepancies.
Coordinate with clients, mortgage agents, lenders, and lawyers to keep files moving toward funding.
Maintain organized files and accurate updates in our CRM.

What we’re looking for:

Previous experience in mortgage fulfillment, administration, or a similar role.
Strong attention to detail, organization, and follow-through.
Clear communication and the ability to manage multiple files and deadlines.
Familiarity with mortgage documents, lender conditions, and compliance processes.
Experience with Pineapple One and GoHighLevel is an asset.

Schedule: Part-time, 4 hours per day 5 days a week.

Location: Hybrid - Toronto

Interested? Send me a direct message with your résumé and a brief overview of your mortgage experience.

#Hiring #MortgageJobs #MortgageFulfillment #TorontoJobs #PartTimeJobs

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More about this job

Responsibilities

Prepare mortgage signing packages, review files and supporting documents for completeness and compliance, and track lender conditions through to fulfillment. Coordinate with clients, mortgage agents, lenders, and lawyers while maintaining organized files and accurate CRM updates.

Requirements

Previous experience in mortgage fulfillment, administration, or a similar role is sought, along with familiarity with mortgage documents, lender conditions, and compliance processes. The role also requires strong attention to detail, organization, follow-through, clear communication, and the ability to manage multiple files and deadlines; experience with Pineapple One and GoHighLevel is an asset.

Skills

Mortgage Fulfillment
Mortgage Administration
Document Review
Compliance
File Management
Lender Condition Tracking
Document Collection
Attention To Detail
Organization
Communication
Deadline Management
Client Coordination
CRM Management
Pineapple One
GoHighLevel

Visa sponsorship

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Keywords

Mortgage Fulfillment
Mortgage Administration
Mortgage Documents
Mortgage Signing Packages
Lender Conditions
Mortgage Approvals
Document Collection
File Completeness
Compliance
Supporting Documents
Document Accuracy
Discrepancy Identification
Client Coordination
Mortgage Agents
Lenders
Lawyers
Funding
File Management
CRM
Pineapple One
GoHighLevel
Deadline Management

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