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Added 25 mins ago
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Working Title: Executive Administrative Assistant

Pioneer Construction Inc.

Executive Assistant

Sudbury, ON, Canada

Pay: $60,000 to $90,000 CAD / year
Job type: Full-time
Apply by: Oct 29, 2026
Experience: Minimum 3 years' experience in an executive assistant, senior administrative or comparable high-trust support role
Posting language: English
Posted: Sep 29, 2026

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Original job description

Location: Sudbury, Ontario

Company: Pioneer Construction Inc.

Position Type: Full-Time, Permanent

Who We Are

Silver Peak Capital is a family equity partnership dedicated to acquiring and partnering with strong North American businesses. Based in Sudbury, Ontario, our group of companies includes Pioneer Construction and Fisher Wavy, along with other private businesses operating across Canada and a diverse range of industries. Our primarily family-based management team brings extensive outside experience, education, industry knowledge and transactional expertise. We are also committed to supporting the communities connected to our businesses through a longstanding philosophy of philanthropy and giving back.

The Opportunity

We are seeking a highly capable and discreet Executive Assistant to provide direct support to executives and the family office. This is a trusted role with responsibility for managing complex business and personal matters, coordinating competing priorities and ensuring that commitments, information and follow-up items are handled carefully and efficiently.

The successful candidate will be exceptionally organized, resourceful and comfortable operating with a high degree of independence. They will anticipate needs, exercise sound judgment and move confidently between detailed administrative work, sensitive requests and special projects. The role requires someone who can protect confidentiality, build trusted relationships and remain calm and responsive as priorities evolve.

We offer a competitive salary, pension plan and comprehensive benefits program.

Your Day to Day

Provide direct, high-level administrative and logistical support to executives and the family office
Manage complex calendars, appointments, meetings and competing business and personal priorities
Serve as a trusted point of contact and exercise judgment when managing requests, information and access to the executives
Coordinate detailed domestic and international travel, including transportation, accommodations, schedules, itineraries and contingency planning
Plan and execute executive meetings, family-office activities, company events and other private or external engagements
Prepare agendas, briefing materials and meeting packages; attend meetings when requested, take minutes and coordinate follow-up actions
Draft, edit and proofread confidential correspondence, reports, presentations and other documents
Track priorities, commitments and deadlines and proactively follow up with internal and external parties
Conduct research, assess options and make practical recommendations for purchases, travel, vendors and special requests
Coordinate with professional advisors, financial institutions, vendors, household contacts and other external parties as required
Assist with invoices, cheque preparation, expenses, records and other administrative aspects of business and family-office matters
Maintain organized and secure electronic and paper records for sensitive business and personal information
Lead or coordinate special projects from initial request through completion, identifying issues and keeping stakeholders informed
Provide support for occasional personal matters and off-site errands with professionalism and discretion
Collaborate with other Executive Assistants and provide backup support when needed
Perform other related duties as assigned

You Are a Good Fit If You Have

Required:

Minimum 3 years' experience in an executive assistant, senior administrative or comparable high-trust support role
A valid Ontario Class G driver’s licence and mode of transportation
Successfully pass and maintain a criminal background check and provide a satisfactory driver’s abstract

Considered an Asset

A post-secondary degree or diploma in business administration or a related field
Experience in a private company, investment office, professional-services environment or family office
Experience coordinating with legal, accounting, banking, investment or other professional advisors

Skills and Abilities

Exceptional discretion, integrity and judgment when handling highly confidential business and personal information
Ability to anticipate needs, identify risks and act independently while knowing when to seek direction
Excellent written and verbal communication skills and the ability to represent executives professionally
Strong organization, attention to detail and follow-through across multiple concurrent priorities
Resourceful and solutions-oriented, with the ability to research options and make sound recommendations
Composure and adaptability in a fast-paced environment where priorities may change with little notice
Ability to build productive relationships with executives, colleagues, advisors, vendors and personal contacts
Advanced proficiency with Microsoft Outlook, Word, Excel, PowerPoint and other standard office programs
Ability to use AI tools efficiently and responsibly, with strong awareness of confidentiality, privacy and data-security risks
Flexibility to support occasional time-sensitive matters, events or travel outside regular business hours when required
Ability to occasionally lift and carry files, documents or small office items weighing up to 10 pounds

What We Offer

Compensation and Benefits

Salary Range: $60,000 - $90,000 per year
Extended health, dental and life insurance
Company pension plan
Employee and Family Assistance Program
Company events
Ongoing professional development

The posted pay range reflects base compensation only. Starting pay will be based on the successful candidate’s skills, experience and qualifications. Benefits and other incentives are offered separately.

Equity and Accessibility

At Silver Peak Capital, we seek to hire individuals with diverse characteristics, backgrounds and perspectives. We believe our workplace is strengthened by differences in gender, ethnic or national origin, sexual identity and orientation, age, religion, disability and lived experience.

Silver Peak Capital welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

How to Apply

Please submit your resume and cover letter to careers@pioneerconstruction.ca. Applicants must be legally entitled to work in Canada. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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More about this job

Responsibilities

Provide high-level administrative and logistical support to executives and the family office, including managing calendars, travel, meetings, events, correspondence, records, expenses, and competing priorities. Coordinate special projects and follow-up, liaise with professional advisors and other contacts, and handle sensitive business and personal matters with discretion.

Requirements

Requires at least three years of experience in an executive assistant, senior administrative, or comparable high-trust support role, a valid Ontario Class G driver's licence and transportation, and successful completion of a criminal background check with a satisfactory driver's abstract. Candidates should demonstrate exceptional discretion, judgment, organization, communication, adaptability, and proficiency with Microsoft Office; a relevant post-secondary credential and experience in a private company, investment office, professional-services environment, or family office are assets.

Skills

Executive Support
Calendar Management
Travel Coordination
Meeting And Event Planning
Confidentiality
Written And Verbal Communication
Organization And Attention To Detail
Prioritization And Follow-Through
Research And Recommendations
Project Coordination
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
Responsible Use Of AI Tools
Relationship Building

Benefits

Extended Health Insurance
Dental Insurance
Life Insurance
Company Pension Plan
Employee And Family Assistance Program
Company Events
Ongoing Professional Development

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Family Office
Executive Support
Calendar Management
Domestic And International Travel
Meeting Coordination
Event Planning
Agenda Preparation
Meeting Minutes
Confidential Correspondence
Document Editing And Proofreading
Deadline Tracking
Research
Vendor Coordination
Professional Advisors
Invoice Processing
Expense Administration
Record Management
Special Projects
Microsoft Outlook
Microsoft Word
Microsoft Excel
Microsoft PowerPoint
AI Tools
Privacy
Data Security
Criminal Background Check
Construction
Investment Office

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