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PIP Canada

Aide clerical, production/Clerical Support, Production

Laval, QC, Canada

Full-time

Apply About employer

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Job details

Job type: Full-time
Apply by: Oct 31, 2026
Posting language: English · French
Posted: Oct 18, 2026

Original job description

English section of this bilingual listing.

It is with this view and vision that we are currently seeking a Clerical Support for Production. The Clerical Support, Production provides the daily administrative support required for the smooth operation of production activities. The incumbent is responsible for ensuring data accuracy, preparing and filing production documents, following up on priorities, and facilitating the effective flow of information between Production and related departments.

Key Responsibilities

Enter, verify, and update production data in systems and tracking files.
Prepare, print, and distribute work orders, work sheets, labels, reports, and other required documents.
Compile production results, including quantities produced, hours worked, downtime, rejects, and variances.
Verify that documents are complete, legible, and compliant before filing or distribution.
Maintain production tracking spreadsheets and promptly report missing data or discrepancies to the supervisor.
Support the daily follow-up of the production schedule, priorities, urgent orders, and work in progress.
Communicate with Planning, Quality, Warehouse, Maintenance, and Human Resources to obtain or provide required information.
Maintain a structured, confidential, and easily accessible electronic and paper filing system.
Prepare summaries, reports, and basic metrics at the request of the supervisor or management.
Participate in daily meetings and document action items, follow-ups, and deadlines when required.
Perform various administrative tasks, including photocopying, scanning, drafting communications, managing forms, and providing employee support.
Comply with health and safety, quality, confidentiality, and document control procedures.
Contribute to the continuous improvement of administrative processes and suggest ways to reduce errors or delays.
Perform other related duties as required to support operations.

Required Qualifications And Skills

High school diploma; training in office administration, business administration, or a related field is an asset.
Relevant experience in an administrative role, ideally in a manufacturing or production environment.
Proficiency in Microsoft Outlook, Word, and Excel.
Knowledge of an ERP system or production management software is an asset.
Ability to work on-site and occasionally enter production areas while complying with safety rules.
Excellent organizational, planning, and prioritization skills.
Strong attention to accuracy, precision, and detail.
Ability to meet tight deadlines and maintain work quality under pressure.
Ability to analyze basic data and identify inconsistencies.

Working Conditions and Environment

Work is primarily performed at a computer workstation in a production environment.
Frequent interaction with supervisors, production employees, and support departments.
Required use of personal protective equipment (PPE) when entering operational areas.
Occasional additional availability may be required to support operational priorities or peak periods.

#sponsored

Read the full bilingual original

PIP Canada, qui fait partie d'une organisation mondiale dont le siège social canadien est situé à Laval (Québec), est un important fournisseur de protection des mains et d'équipement de protection individuelle (EPI) pour les marchés industriels et de la construction. PIP® est l'acronyme de Protective Industrial Products, ce qui signifie que nous sommes engagés à aider à protéger les travailleurs essentiels chaque jour. Aujourd'hui, en tant qu'entreprise mondiale d'EPI, nous sommes dans une position unique qui nous permet d'offrir à nos employés de nombreuses possibilités de mener une carrière diversifiée et enrichissante, tout en sachant que nos produits d'EPI contribuent à protéger les travailleurs contre les blessures.

C’est dans cette perspective que nous sommes actuellement à la recherche d’un(e) aide cléricale à la production. L’aide cléricale à la production assure le soutien administratif quotidien nécessaire au bon déroulement des opérations. La personne titulaire du poste veille à l’exactitude des données, à la préparation et au classement des documents de production, au suivi des priorités ainsi qu’à la circulation efficace de l’information entre la production et les services connexes.

Responsabilités principales

Saisir, vérifier et mettre à jour les données de production dans les systèmes et les fichiers de suivi.
Préparer, imprimer et distribuer les ordres de fabrication, feuilles de travail, étiquettes, rapports et autres documents requis.
Compiler les résultats de production, notamment les quantités produites, les heures travaillées, les arrêts, les rejets et les écarts.
Vérifier que les documents sont complets, lisibles et conformes avant leur classement ou leur transmission.
Tenir à jour les tableaux de suivi de la production et signaler rapidement les données manquantes ou les écarts au superviseur.
Soutenir le suivi quotidien de la cédule, des priorités, des commandes urgentes et des travaux en cours.
Communiquer avec la planification, la qualité, l’entrepôt, la maintenance et les ressources humaines afin d’obtenir ou de transmettre l’information requise.
Maintenir un système de classement électronique et papier structuré, confidentiel et facilement accessible.
Préparer des sommaires, rapports et indicateurs simples à la demande du superviseur ou de la direction.
Participer aux réunions quotidiennes et consigner les actions, suivis et échéances lorsque requis.
Effectuer diverses tâches administratives : photocopies, numérisation, rédaction de communications, gestion de formulaires et soutien aux employés.
Respecter les procédures de santé et sécurité, de qualité, de confidentialité et de contrôle documentaire.
Contribuer à l’amélioration continue des processus administratifs et proposer des façons de réduire les erreurs ou les délais.
Effectuer toute autre tâche connexe nécessaire au soutien des opérations.

Qualifications Et Compétences Requises

Diplôme d’études secondaires; formation en bureautique, administration ou dans un domaine connexe, un atout.
Expérience pertinente dans un rôle administratif, idéalement en milieu manufacturier ou de production.
Bonne maîtrise de Microsoft Outlook, Word et Excel.
Connaissance d’un système ERP ou d’un logiciel de gestion de production, un atout.
Bonne maîtrise du français, à l’oral et à l’écrit; anglais fonctionnel, selon les besoins du poste.
Capacité à travailler sur place et à se déplacer occasionnellement dans les zones de production en respectant les règles de sécurité.
Excellent sens de l’organisation, de la planification et des priorités.
Grande rigueur, précision et souci du détail.
Capacité à respecter des échéanciers serrés et à maintenir la qualité du travail sous pression.
Aptitude à analyser des données simples et à relever les incohérences.

Conditions et environnement de travail

Travail principalement effectué à un poste informatique dans un environnement de production.
Interactions fréquentes avec les superviseurs, les employés de production et les services de soutien.
Port des équipements de protection individuelle requis lors des déplacements dans les zones opérationnelles.
Disponibilité occasionnelle pouvant être requise pour soutenir les priorités opérationnelles ou les périodes de pointe.

PIP Canada, part of a global organization with its Canadian head office located in Laval, QC is a leading provider of hand protection and personal protective equipment (PPE) to Industrial and Construction markets. PIP® stands for Protective Industrial Products meaning we are committed to helping protect essential workers every day. Today, as a global PPE company, we are in a unique position to offer employees ample opportunities for a diverse and rewarding career while knowing that our PPE products help keep workers safe from injury.

It is with this view and vision that we are currently seeking a Clerical Support for Production. The Clerical Support, Production provides the daily administrative support required for the smooth operation of production activities. The incumbent is responsible for ensuring data accuracy, preparing and filing production documents, following up on priorities, and facilitating the effective flow of information between Production and related departments.

Key Responsibilities

Enter, verify, and update production data in systems and tracking files.
Prepare, print, and distribute work orders, work sheets, labels, reports, and other required documents.
Compile production results, including quantities produced, hours worked, downtime, rejects, and variances.
Verify that documents are complete, legible, and compliant before filing or distribution.
Maintain production tracking spreadsheets and promptly report missing data or discrepancies to the supervisor.
Support the daily follow-up of the production schedule, priorities, urgent orders, and work in progress.
Communicate with Planning, Quality, Warehouse, Maintenance, and Human Resources to obtain or provide required information.
Maintain a structured, confidential, and easily accessible electronic and paper filing system.
Prepare summaries, reports, and basic metrics at the request of the supervisor or management.
Participate in daily meetings and document action items, follow-ups, and deadlines when required.
Perform various administrative tasks, including photocopying, scanning, drafting communications, managing forms, and providing employee support.
Comply with health and safety, quality, confidentiality, and document control procedures.
Contribute to the continuous improvement of administrative processes and suggest ways to reduce errors or delays.
Perform other related duties as required to support operations.

Required Qualifications And Skills

High school diploma; training in office administration, business administration, or a related field is an asset.
Relevant experience in an administrative role, ideally in a manufacturing or production environment.
Proficiency in Microsoft Outlook, Word, and Excel.
Knowledge of an ERP system or production management software is an asset.
Ability to work on-site and occasionally enter production areas while complying with safety rules.
Excellent organizational, planning, and prioritization skills.
Strong attention to accuracy, precision, and detail.
Ability to meet tight deadlines and maintain work quality under pressure.
Ability to analyze basic data and identify inconsistencies.

Working Conditions and Environment

Work is primarily performed at a computer workstation in a production environment.
Frequent interaction with supervisors, production employees, and support departments.
Required use of personal protective equipment (PPE) when entering operational areas.
Occasional additional availability may be required to support operational priorities or peak periods.

#sponsored

Apply About employer

More about this job

Responsibilities

Enter and verify production data, prepare and maintain production documents and tracking files, and compile production results and basic reports. Support production scheduling and information flow between departments while following safety, quality, confidentiality, and document-control procedures.

Requirements

A high school diploma is required; office administration or related training and experience in an administrative role, preferably in manufacturing or production, are assets. Candidates should be proficient in Outlook, Word, and Excel, with strong organizational skills, accuracy, prioritization, and the ability to meet deadlines and identify data inconsistencies.

Skills

Production Data Entry
Data Verification
Production Documentation
Document Control
Microsoft Outlook
Microsoft Word
Microsoft Excel
ERP Systems
Production Scheduling
Reporting
Data Analysis
Attention To Detail
Organization
Prioritization
Communication
Continuous Improvement

Visa sponsorship

Not detected in the job text

Keywords

Production Support
Manufacturing
Production Data
Data Entry
Production Tracking
Work Orders
Production Schedule
Production Reports
Production Metrics
Microsoft Outlook
Microsoft Word
Microsoft Excel
ERP Systems
Document Control
Electronic Filing
Paper Filing
Data Analysis
Quality Procedures
Health And Safety
Personal Protective Equipment
Continuous Improvement
Planning
Warehouse Coordination
Maintenance Coordination
Human Resources Coordination

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