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Added 1 hour ago
IR
Senior Internal Auditor
Impact Recruitment
Richmond, BC
- Full-time
…Canada and the U.S. This role is well-suited for an experienced audit professional who wants exposure beyond routine testing and is interested in partnering with the business to strengthen…
Added 1 hour ago
BP
Asset Protection Manager - 12 Month Contract
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- Full-time
Objectively audit the store to measure execution of regionally consistent asset protection programming and retail store procedures;
Added 2 hours ago
IR
Senior Internal Auditor
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Oakville, ON
- Full-time
We’re hiring a Senior Corporate Auditor to join a high-performing internal audit team supporting operations across Canada and the U.S. This is a value-add role focused on partnering with…
Added 2 hours ago
P
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Richmond Hill, ON
- Full-time
Experience with cloud-native logging and detection tools, including cloud audit logs, SIEM integrations, security data lakes, threat detection rules, and incident investigation workflows.
Added 2 hours ago
O
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- Full-time
providing guidance to other VC Analysts regarding best practices, prioritization and professional growth.
Added 3 hours ago
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- Full-time
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Added 3 hours ago
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Nongsa Project, Batam
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Added 3 hours ago
HT
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This position requires a versatile audit professional who is comfortable working across financial, operational, and technology environments. The successful candidate will evaluate the…
Added 3 hours ago
HT
IT Internal Auditor
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…major initiatives. You will play a key role within the Internal Audit Department to test the effectiveness of Internal Controls and Financial Processes to support the successful execution…
Added 5 hours ago
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Added 5 hours ago
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Cook 1
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Added 5 hours ago
KC
Oakville Office - Opportunities in Enterprise Core Services - Co-op - Winter 2027
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Added 6 hours ago
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Added 8 hours ago
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Added 8 hours ago
R|
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Must be professional, possess a high degree of efficiency and self-motivation, and have a strong work ethic and respect of confidentiality,
Added 8 hours ago
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Added 8 hours ago
R|
Clinical Research Coordinator – Endometriosis Research Program
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Pivotal Integrated HR Solutions

Payroll Administrator

Oakville, ON, Canada

$45,000 to $55,000 CAD / year · Full-time

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Job details

Pay: $45,000 to $55,000 CAD / year
Job type: Full-time
Apply by: Nov 5, 2026
Posting language: English
Posted: Oct 6, 2026

Original job description

Who we are:

Pivotal Integrated HR Solutions is a leading provider of customized, trusted HR solutions to small and mid-size companies in Canada. The Managed Payroll division provides full-service payroll administration for hundreds of companies across Canada, with our proprietary payroll platform and a team of 40+ Payroll Administrators and Specialists.

We pride ourselves on our welcoming and engaged team culture, and no that’s not just a cliché! We have been recognized as one of the top 100 great places to work for 3 years straight. We KNOW that we have something special and we invite you to be part of it!

Who we are looking for:

The Pivotal Payroll Administrator is an entry level position that manages a portfolio of clients across Canada, processing timely, accurate payroll while maintaining premium customer service.

If you have completed your Payroll education and are looking to start your career, this position is for you! We provide extensive training and oboarding throughout the first year and beyond.

You are right for this role if you:

Have completed your payroll education and are looking to start your career in payroll;
Consider yourself a lifelong learner and enjoy being challenged and learning on a daily basis;
Have a proven track record with attention to detail, accurate data entry, and multi-tasking;
Enjoy speaking on the phone with clients and exude a professional, enthusiastic demeanor;
Have an everything is “figureoutable” attitude and are resourceful in finding information and solutions;
Consider yourself tech savvy and quickly learn new apps and platforms;
You thrive in a fast-paced environment and are able to manage multiple priorities and deadlines with a smile :)

What you will do:

Gather and enter clients’ payroll data on a daily basis;
Email clients as required to obtain payroll data and approvals;
Return phone calls and emails from clients promptly;
Input new hires, terminations, time sheets, and all adjustments to employee/payroll data ;
Audit and advise clients to ensure legislative compliance;
Understand your clients’ reporting requirements and looking for ways to add value;
Handle third-party inquiries (i.e. Service Canada, CRA, Employment Verifications);
Complete ROEs and T4s;
Respond to employee payroll-related questions;
Process all year-end tax forms and reconciliations;
Assist in the continuous improvement of the service we provide;
Attend regular internal training and workshops to maintain and improve your payroll knowledge.

Required Qualifications and Experience:

PCP designation or are a PCP Candidate (PF1 and PF2 must be completed);
Previous experience working in a hybrid or remote office setting;
Professional experience using Microsoft Office Suite (particularly Outlook and Excel)

Joining Pivotal Payroll offers:

Training and experience on multiple payroll platforms (Pivotal PayNet, Ceridian, ADP, Payworks)
Family-friendly flexible hours and the opportunity to work from home
Team back-up for vacation and personal days
Exposure to extensive payroll variety (all provinces, unions, pensions, benefits, etc.)
The support and collaboration of a best in class team of Payroll Administrators and Specialists
Opportunity and encouragement for career growth

Compensation & Additional Benefits:

$45 000 to $55 000 CAD/year, depending on experience
Annual performance based bonus plan
15 paid vacation days + half-day summer Fridays
Hybrid work environment
Annual professional development allowance
Health & dental benefits
Group RRSP plus employer matching (after one year of employment)
Ongoing training and development opportunities
Regular team social events (in-person and remote)

Come as you are. We are building towards a diverse, inclusive, and equitable workplace to empower and create access and opportunity for all. We welcome applications from people from all underrepresented groups, including (but not limited to) people of any gender, age, or religion, members of the LGBTQIA2+ community, BIPOC and other underrepresented races and nationalities, people with disabilities, veterans, and anyone who may contribute to the further diversification of Pivotal.

We are an equal opportunity employer and are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Pivotal will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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More about this job

Responsibilities

Manage a portfolio of clients by collecting and processing payroll data, entering employee changes and adjustments, and responding promptly to client and employee inquiries. Ensure payroll compliance, complete ROEs and T4s and year-end reconciliations, handle third-party inquiries, and contribute to service improvements and ongoing learning.

Requirements

Applicants must have completed payroll education and hold a PCP designation or be a PCP candidate who has completed PF1 and PF2. The role also requires experience in a hybrid or remote office setting and professional experience with Microsoft Office, particularly Outlook and Excel.

Skills

Payroll Administration
Payroll Processing
Attention To Detail
Accurate Data Entry
Multitasking
Client Communication
Customer Service
Problem-Solving
Technology Proficiency
Time Management
Prioritization
Legislative Compliance
Microsoft Office
Microsoft Outlook
Microsoft Excel
Year-End Reconciliation

Benefits

Annual Performance-Based Bonus
15 Paid Vacation Days
Half-Day Summer Fridays
Hybrid Work Environment
Annual Professional Development Allowance
Health And Dental Benefits
Group RRSP With Employer Matching After One Year
Ongoing Training And Development
Flexible Hours
Work-From-Home Opportunity
Team Backup For Vacation And Personal Days

Visa sponsorship

Not detected in the job text

Keywords

Payroll Administration
Payroll Processing
Payroll Compliance
Payroll Data
PCP Designation
PCP Candidate
PF1
PF2
Microsoft Office
Microsoft Outlook
Microsoft Excel
Pivotal PayNet
Ceridian
ADP
Payworks
ROE
T4
Year-End Tax Forms
Payroll Reconciliation
Employee Data
Time Sheets
New Hires
Terminations
Service Canada
Canada Revenue Agency
Client Service
Legislative Compliance
Hybrid Work
Remote Work

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