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Added 43 mins ago
W
Human Resources Administrator
Wasauksing
Parry Sound, ON
- Full-time
Wasauksing First Nation is accepting applications for a HR Administrator. Reporting to the Human Resources Manager, the Human Resource Administrator provides administrative support as it…
Added 55 mins ago
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Compensation & Benefits Administrator
Altis
Ottawa, ON
- $40 to $42 CAD / hour
- Contract
Bilingual Compensation & Benefits Administrator
Added 4 hours ago
NF
Store Administrator Part Time Day
No Frills
Burnaby, BC
- Part-time
Added 5 hours ago
SP
Accounting and Payroll Administrator (Full-Time)
Senior Persons Living Connected
Toronto, ON · Scarborough, ON
- Full-time
Position: Accounting and Payroll Administrator (Full-time)
Added 7 hours ago
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Office Administrator [PM Shift]
Factor_
Calgary, AB
- Full-time
We’re hiring an Office Administrator to support our ready-to-eat facility (Factor) in Calgary. In this role, you will organize/coordinate office procedures and support the office with high…
Added 8 hours ago
CI
IAM Administrator
Calian in Space & Technology
Ottawa, ON
- Full-time
We are looking for an Identity and Access Management (IAM) Administrator to join our Cybersecurity team. In this role, you will administer and maintain user identity and authentication…
Added 8 hours ago
E
Human Resources and Payroll Administrator
Envent
Calgary, AB
- Full-time
Role Description The Human Resources and Payroll Administrator is a full-time, on-site role based in Calgary. This role is responsible for administering payroll processes, maintaining…
Added 8 hours ago
LC
Store Administrator Part Time Day
Loblaw Companies Limited
Burnaby, BC
- Part-time
Added 8 hours ago
MG
Bilingual Client and Office Administrator - Montreal
Maplesoft Group, an SEB Company
Montreal, QC
- Full-time
Job Title: Bilingual Client and Office Administrator - Montreal
Added 8 hours ago
AC
Administrator
Aston Carter
New Westminster, BC
- $24 to $25 CAD / hour
- Contract
Added 8 hours ago
CO
Treatment Coordinator - Braced in BC
Corus Orthodontists
Vancouver, BC
- $28 to $38 CAD / hour
- Full-time
…practice in Vancouver, BC. CDA’s looking to transition to an administrator role are encouraged to…
Added 8 hours ago
CG
IAM Administrator
Calian Group
Ottawa, ON
- Full-time
We are looking for an Identity and Access Management (IAM) Administrator to join our Cybersecurity team. In this role, you will administer and maintain user identity and authentication…
Added 8 hours ago
HO
Accounts Payable Administrator
Humans of HR
Vancouver, BC · Greater Vancouver, BC
- $55,000 to $65,000 CAD / year
- Full-time
We’re recruiting on behalf of a well-established client in the Greater Vancouver area for an Accounts Payable Administrator to join their growing finance team.
Added 9 hours ago
TT
HR Admin
Teledyne Technologies Incorporated
Edmonton, AB · Canada - Edmonton, AB
- Full-time
The Human Resources Administrator is responsible for providing administrative support to the Human Resources function and general site operations. This role supports employee lifecycle…
Added 9 hours ago
MU
Accreditation & QI Administrator
McGill University
Montreal, QC
- Full-time
…academic leadership, the Accreditation and Quality Improvement Administrator provides administrative and expert support for all School of Medicine accreditation and quality improvement…
Added 11 hours ago
Office Administrator [PM Shift]
HelloFresh
Calgary, AB
We’re hiring an Office Administrator to support our ready-to-eat facility (Factor) in Calgary. In this role, you will organize/coordinate office procedures and support the office with high…
Added 17 hours ago
SD
CK26-40 Education Assistant
School District No. 6 (Rocky Mountain)
Kimberley, BC
- Part-time
…specific duties will be assigned by the Principal or District Administrator. These duties may…
Added 17 hours ago
ZR
Office Administrator
Zeno Renewables
Calgary, AB
- Full-time
We're hiring an Office Administrator to be the operational backbone of our Calgary office. This person keeps our day-to-day office running smoothly, supports our HR and finance teams with…
Added 17 hours ago
SP
Safety Systems Coordinator
Spark Power
AB · Edmonton, AB
- Full-time
Related HSE degree, diploma, certification, or equivalent experience; National Health and Safety Administrator (NHSA) preferred.
Added 18 hours ago
Benefits and Retirement Plan Administrator
Neighbourly Pharmacy
Toronto, ON
Neighbourly Pharmacy is seeking a highly organized and detail-oriented Benefits and Retirement Plan Administrator to join our Total Rewards team in Toronto, Ontario. The position reports…
Added 19 hours ago
LE
Office Administrator (Part-time)
LDR Engineering Group
Burnaby, BC
- Part-time
We are looking for an organized, motivated, and detail-oriented Office Administrator to join our growing team in our Burnaby office. The successful candidate will support daily office…
Added 19 hours ago
M
Human Resources Administrator
Multimatic
Concord, ON · Multimatic Anton
- Full-time
Added 20 hours ago
SP
Safety Systems Coordinator
Spark Power ⚡
AB · Edmonton, AB
- Full-time
Related HSE degree, diploma, certification, or equivalent experience; National Health and Safety Administrator (NHSA) preferred.
Added 21 hours ago
SM
RQ11723 – Solutions Designer – CRM – Senior
S M Software Solutions Inc
Toronto, ON
- Full-time
Hold Salesforce certifications, including Platform Developer I, Omni Studio Developer, Experience Cloud Consultant, and Administrator.
Added 21 hours ago
AC
Information Technology Specialist (Kubernetes)
ALTEN Canada
Ottawa, ON
- Other
CKA (Certified Kubernetes Administrator) certification

Pivotal Integrated HR Solutions

Payroll Administrator

Oakville, ON, Canada

$45,000 to $55,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $45,000 to $55,000 CAD / year
Job type: Full-time
Apply by: Nov 5, 2026
Posting language: English
Posted: Oct 6, 2026

Original job description

Who we are:

Pivotal Integrated HR Solutions is a leading provider of customized, trusted HR solutions to small and mid-size companies in Canada. The Managed Payroll division provides full-service payroll administration for hundreds of companies across Canada, with our proprietary payroll platform and a team of 40+ Payroll Administrators and Specialists.

We pride ourselves on our welcoming and engaged team culture, and no that’s not just a cliché! We have been recognized as one of the top 100 great places to work for 3 years straight. We KNOW that we have something special and we invite you to be part of it!

Who we are looking for:

The Pivotal Payroll Administrator is an entry level position that manages a portfolio of clients across Canada, processing timely, accurate payroll while maintaining premium customer service.

If you have completed your Payroll education and are looking to start your career, this position is for you! We provide extensive training and oboarding throughout the first year and beyond.

You are right for this role if you:

Have completed your payroll education and are looking to start your career in payroll;
Consider yourself a lifelong learner and enjoy being challenged and learning on a daily basis;
Have a proven track record with attention to detail, accurate data entry, and multi-tasking;
Enjoy speaking on the phone with clients and exude a professional, enthusiastic demeanor;
Have an everything is “figureoutable” attitude and are resourceful in finding information and solutions;
Consider yourself tech savvy and quickly learn new apps and platforms;
You thrive in a fast-paced environment and are able to manage multiple priorities and deadlines with a smile :)

What you will do:

Gather and enter clients’ payroll data on a daily basis;
Email clients as required to obtain payroll data and approvals;
Return phone calls and emails from clients promptly;
Input new hires, terminations, time sheets, and all adjustments to employee/payroll data ;
Audit and advise clients to ensure legislative compliance;
Understand your clients’ reporting requirements and looking for ways to add value;
Handle third-party inquiries (i.e. Service Canada, CRA, Employment Verifications);
Complete ROEs and T4s;
Respond to employee payroll-related questions;
Process all year-end tax forms and reconciliations;
Assist in the continuous improvement of the service we provide;
Attend regular internal training and workshops to maintain and improve your payroll knowledge.

Required Qualifications and Experience:

PCP designation or are a PCP Candidate (PF1 and PF2 must be completed);
Previous experience working in a hybrid or remote office setting;
Professional experience using Microsoft Office Suite (particularly Outlook and Excel)

Joining Pivotal Payroll offers:

Training and experience on multiple payroll platforms (Pivotal PayNet, Ceridian, ADP, Payworks)
Family-friendly flexible hours and the opportunity to work from home
Team back-up for vacation and personal days
Exposure to extensive payroll variety (all provinces, unions, pensions, benefits, etc.)
The support and collaboration of a best in class team of Payroll Administrators and Specialists
Opportunity and encouragement for career growth

Compensation & Additional Benefits:

$45 000 to $55 000 CAD/year, depending on experience
Annual performance based bonus plan
15 paid vacation days + half-day summer Fridays
Hybrid work environment
Annual professional development allowance
Health & dental benefits
Group RRSP plus employer matching (after one year of employment)
Ongoing training and development opportunities
Regular team social events (in-person and remote)

Come as you are. We are building towards a diverse, inclusive, and equitable workplace to empower and create access and opportunity for all. We welcome applications from people from all underrepresented groups, including (but not limited to) people of any gender, age, or religion, members of the LGBTQIA2+ community, BIPOC and other underrepresented races and nationalities, people with disabilities, veterans, and anyone who may contribute to the further diversification of Pivotal.

We are an equal opportunity employer and are committed to providing employment accommodation in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act, 2005 (AODA). Pivotal will provide accommodations to job applicants with disabilities throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs. Accommodations are available on request for candidates taking part in all aspects of the selection process.

Apply About employer

More about this job

Responsibilities

Manage a portfolio of clients by collecting and processing payroll data, entering employee changes and adjustments, and responding promptly to client and employee inquiries. Ensure payroll compliance, complete ROEs and T4s and year-end reconciliations, handle third-party inquiries, and contribute to service improvements and ongoing learning.

Requirements

Applicants must have completed payroll education and hold a PCP designation or be a PCP candidate who has completed PF1 and PF2. The role also requires experience in a hybrid or remote office setting and professional experience with Microsoft Office, particularly Outlook and Excel.

Skills

Payroll Administration
Payroll Processing
Attention To Detail
Accurate Data Entry
Multitasking
Client Communication
Customer Service
Problem-Solving
Technology Proficiency
Time Management
Prioritization
Legislative Compliance
Microsoft Office
Microsoft Outlook
Microsoft Excel
Year-End Reconciliation

Benefits

Annual Performance-Based Bonus
15 Paid Vacation Days
Half-Day Summer Fridays
Hybrid Work Environment
Annual Professional Development Allowance
Health And Dental Benefits
Group RRSP With Employer Matching After One Year
Ongoing Training And Development
Flexible Hours
Work-From-Home Opportunity
Team Backup For Vacation And Personal Days

Visa sponsorship

Not detected in the job text

Keywords

Payroll Administration
Payroll Processing
Payroll Compliance
Payroll Data
PCP Designation
PCP Candidate
PF1
PF2
Microsoft Office
Microsoft Outlook
Microsoft Excel
Pivotal PayNet
Ceridian
ADP
Payworks
ROE
T4
Year-End Tax Forms
Payroll Reconciliation
Employee Data
Time Sheets
New Hires
Terminations
Service Canada
Canada Revenue Agency
Client Service
Legislative Compliance
Hybrid Work
Remote Work

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