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Planalto Financial

Procurement Records Assistant

ON, Canada
Ontario, Canada, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Apr 6, 2027
Posting language: English
Posted: Oct 8, 2026

Original job description

Role Description The Procurement Records Assistant is a full-time, on-site role based in Ontario, Canada. This role is responsible for organizing, maintaining, and updating procurement records and documentation, ensuring accurate and timely data entry into internal systems. The Procurement Records Assistant will support document management workflows, including filing, scanning, indexing, and retrieving contracts, invoices, and vendor information. Daily tasks include coordinating with internal stakeholders to clarify record requirements, responding to inquiries about procurement documentation, and assisting with audits and compliance checks. The role also involves performing general clerical duties, monitoring records for completeness and accuracy, and contributing to process improvements in procurement and records management.

Qualifications

Candidates should possess strong Records Management and Document Management skills, including organizing, maintaining, and securely storing procurement-related documentation.
Candidates should possess effective Communication and Customer Service skills to respond to inquiries, collaborate with team members, and support internal stakeholders professionally.
Candidates should possess solid Clerical Skills, such as data entry, filing, scanning, indexing, and handling physical and digital records with attention to detail.
Candidates should possess proficiency with office productivity software (e.g., word processing, spreadsheets, document management tools) and basic knowledge of procurement or financial services environments.
Candidates should possess strong organizational and time-management abilities, a high level of accuracy, and the capacity to handle confidential information responsibly.
Relevant education in business administration, office administration, or a related field, or equivalent work experience, is preferred; prior experience in records or document management is an asset.

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More about this job

Responsibilities

Organize, maintain, update, and securely manage procurement records, including contracts, invoices, and vendor information, while ensuring accurate and timely data entry. Support document workflows, stakeholder inquiries, audits, compliance checks, general clerical tasks, and improvements to procurement records processes.

Requirements

Candidates should have records and document management experience, strong communication and customer service abilities, clerical skills, and proficiency with office productivity software. Strong organization, time management, accuracy, and discretion with confidential information are expected; relevant education or equivalent experience is preferred, and prior records management experience is an asset.

Skills

Records Management
Document Management
Data Entry
Filing
Scanning
Indexing
Communication
Customer Service
Clerical Skills
Organizational Skills
Time Management
Attention to Detail
Confidential Information Handling
Office Productivity Software
Audit Support
Compliance Checks

Visa sponsorship

Not detected in the job text

Keywords

Procurement Records
Records Management
Document Management
Procurement Documentation
Data Entry
Filing
Scanning
Indexing
Contracts
Invoices
Vendor Information
Document Retrieval
Stakeholder Coordination
Customer Service
Audits
Compliance Checks
Clerical Duties
Records Accuracy
Confidential Information
Office Productivity Software
Word Processing
Spreadsheets
Financial Services
Process Improvement
Business Administration
Office Administration

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