Office & administration jobs in Canada

Explore office & administration jobs in Canada. Choose a role or place to find work that fits.

Counted Oct 3, 2026

Hiring at a glance

View jobs

Open jobs: 4,405
Employers: 2,055

Advertised starting pay

Average starting payCAD / year: $72,819Across 307 listings
Average starting payCAD / hour: $27.06Across 158 listings
Average starting payUSD / hour: $17.99Across 11 listings
Average starting payUSD / year: $85,227Across 11 listings
Average starting payCAD / month: $4,847Across 10 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%51 listings
Hybrid: 16%687 listings
On-site: 83%3,641 listings

Not specified: 1% (26 listings)

Employers hiring include Canada Post - Postes Canada (232), HealthCareersInSask.ca (60), Chartwell (47).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office & administration jobs in Canada

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Added 10 days ago
ZA
Intermediate Contract Administrator
Zeidler Architecture
Calgary, AB
- Contract
Added 10 days ago
IW
Senior Administrative Assistant
IG Wealth Management
Quebec, QC
- Full-time
Added 10 days ago
T
Administrative Assistant to VP, People & Culture
TransAlta
Calgary, AB
- Full-time
Added 10 days ago
RA
Regional Contract Manager
Rockwell Automation
Calgary, AB
- Full-time
Added 10 days ago
RA
Regional Contract Manager
Rockwell Automation
Cambridge, ON
- Full-time
Added 10 days ago
Administrative Coordinator
B2GOLD
Cambridge Bay, NU
Reporting to the Manager, Indigenous & Northern Affairs, this is an in-office position based in Nunavut, Canada.
Added 10 days ago
PH
FULL TIME Administrative Assistant
ParaMed Home Health Care
North Bay, ON
- Full-time
Added 10 days ago
H
Receptionist Early Detection
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
Added 10 days ago
UO
Research Assistant (Pre-Doc Intern)
University of British Columbia
Vancouver, BC · UBCV | Iona Building (IONA)
- Full-time
Added 10 days ago
M
Strategic Sourcing Specialist
Mantu
Montreal, QC
- Full-time
Added 10 days ago
Operations Supervisor and Driver - Nanaimo, BC
Diabetes Canada / National Diabetes Trust
Nanaimo, BC
Added 10 days ago
O
Executive Assistant
OLG
Toronto, ON · York Mills Office
- Full-time
Added 10 days ago
DC
Administrative Assistant, Front Desk
DIVERSEcity Community Resources Society
Surrey, BC
- Full-time
Added 10 days ago
IIA Administrative Assistant, ScotiaMcLeod (Spanish/English)
Scotiabank
Toronto, ON
Added 10 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Cross Lake 19, MB
…with Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services…
Added 10 days ago
Post Office Assistant - Term
Canada Post - Postes Canada
Worsley, AB
If you have ambition, talent and drive, consider a fast-moving career with Canada Post. We are currently seeking an on-call Post Office Assistant who
Added 10 days ago
Executive Assistant
Government of Alberta
AB
Added 10 days ago
PC
Senior Sourcing Specialist
Parkland Corporation
Burnaby, BC
- Full-time
Added 10 days ago
AG
Administrative Assistant - Processing
Artemis Gold - Blackwater Project
BC
- Other
Added 10 days ago
A
Executive Assistant
ABB
Saint-Jean-sur-Richelieu, QC · St-Jean-Sur-Richelieu, QC
- Full-time
Added 10 days ago
WC
Office Supervisor
Western Community College
BC · Surrey, British Columbia
- Full-time
Added 10 days ago
SF
Human Resources Administrator
Sunrise Farms
Lethbridge, AB
- Full-time
Added 10 days ago
C
Production Administrative Assistant
Clutch
Halifax, NS
- Full-time
Added 10 days ago
C
Security Service Manager
CIBC
Toronto, ON
- Full-time
Added 10 days ago
E
FULL TIME Administrative Assistant
Extendicare
North Bay, ON · ParaMed - North Bay (McIntyre St.)
- Full-time

Planisware

HR & Office Administrator

Montreal, QC, Canada

Salary range for this role is C$60-70k. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary range for this role is C$60-70k.
Job type: Full-time
Apply by: Oct 18, 2026
Experience: 2–4 years of experience in office administration, HR administration, or operations support
Posting language: English
Posted: Sep 18, 2026

Original job description

About Planisware:

Planisware is a leading provider of Strategic Portfolio Management (SPM) solutions, helping organizations connect strategy to execution and drive better business outcomes.

Our platform enables companies to plan, prioritize, and deliver complex initiatives across R&D, IT, and capital projects, with strong adoption across pharmaceutical, medical device, manufacturing, energy, and financial services industries.

With a strong foundation, global presence, and continued growth, Planisware is uniquely positioned to shape the future of portfolio management.

Position Summary

The HR & Office Administrator supports both human resources and day‑to‑day office operations, ensuring a well‑organized, welcoming, and efficient workplace. This role combines core HR administration and payroll coordination with hands‑on office management responsibilities, including maintaining common spaces, coordinating vendors, and organizing employee events. The position plays a key role in supporting employee experience and smooth business operations in the Montreal office.

This role will be based out of our Montreal office. Planisware currently has a hybrid policy of working in-office four days per week, Monday-Thursday, with remote flexibility on Friday. This is subject to change as the company sees fit. Salary range for this role is C$60-70k.

Key Responsibilities

Human Resources Administration

Support the employee lifecycle, including onboarding, offboarding, and employee record management
Maintain HR data, personnel files, and HR systems with accuracy and discretion
Respond to employee inquiries related to HR processes, policies, benefits, and payroll
Assist with benefits administration, enrollments, updates, and coordination with providers
Support performance review cycles, training coordination, and internal HR reporting
Ensure HR administrative practices align with company policy and Quebec employment standards

Payroll Support

Coordinate payroll processing with internal and external payroll providers
Maintain accurate employee data impacting payroll (new hires, terminations, job changes, leaves)
Track vacation balances, statutory holidays, sick leave, and other absences
Assist in resolving payroll discrepancies and employee questions
Support year‑end payroll activities, including T4 and Relevé 1 preparation and verification

Office Administration & Workplace Operations

Oversee day‑to‑day office operations to ensure a clean, organized, and professional work environment
Coordinate office cleaning schedules and assist with light office tidying as needed (kitchens, meeting rooms, common areas)
Ensure common spaces are organized, stocked, and ready for daily use (coffee, snacks, office supplies)
Manage relationships with office vendors and building management (cleaning services, maintenance, deliveries)
Order, organize, and maintain inventory of office supplies and equipment
Support health and safety initiatives and ensure office practices meet basic workplace standards

Events & Employee Experience

Plan, organize, and support internal events such as team meetings, onboarding sessions, happy hours, and employee celebrations
Coordinate logistics for social events, including catering, supplies, space setup, and post‑event cleanup
Support company‑wide initiatives that promote engagement, culture, and collaboration
Assist with internal communications related to office updates, events, and HR announcements

Qualifications & Experience

2–4 years of experience in office administration, HR administration, or operations support
Experience supporting payroll processes, ideally within a Quebec‑based organization
Experience with Quebec HR practices and employment standards
Strong organizational and time management skills with attention to detail
Comfortable balancing administrative, people‑facing, and hands‑on office tasks
Ability to handle confidential information with professionalism and discretion
Proficiency in Microsoft Office and HR/payroll systems
Bilingual (French and English) required

Benefits and Perks:

3 weeks paid vacation
Paid holidays
Paid parental leave
Life, short and long-term disability insurance
Company annual kick-off trip
RRSP plan with company variable contribution
Supplemental health, dental, and vision insurance
Cell phone and internet allowances
Events and happy hours
Company charitable donation match
Community outreach
Tuition assistance program
Graduate program

Apply About employer

More about this job

Responsibilities

The role involves managing day-to-day office operations and supporting core human resources functions, including payroll coordination and employee lifecycle administration. The incumbent will also oversee vendor relationships, organize company events, and ensure compliance with Quebec employment standards.

Requirements

Candidates must have 2–4 years of experience in office or HR administration and possess strong organizational skills. Proficiency in Microsoft Office and bilingualism in French and English are required, along with knowledge of Quebec-based payroll and HR practices.

Skills

HR administration
Office administration
Payroll processing
Employee lifecycle management
Benefits administration
Quebec employment standards
Vendor management
Inventory management
Event planning
Internal communications
Microsoft Office
Bilingual
Time management
Organizational skills
Data management

Benefits

3 weeks paid vacation
Paid holidays
Paid parental leave
Life insurance
Short-term disability insurance
Long-term disability insurance
Company annual kick-off trip
RRSP plan
Supplemental health insurance
Dental insurance
Vision insurance
Cell phone allowance
Internet allowance
Events and happy hours
Company charitable donation match
Community outreach
Tuition assistance program
Graduate program

Visa sponsorship

Not detected in the job text

Keywords

HR Administration
Office Administration
Payroll
Onboarding
Offboarding
Benefits Administration
Quebec Employment Standards
T4
Relevé 1
Vendor Management
Inventory Management
Event Planning
Employee Experience
Microsoft Office
Bilingual
Hybrid Work
RRSP
Health Insurance
Dental Insurance
Vision Insurance
Tuition Assistance
Employee Lifecycle
Personnel Files
Workplace Operations

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