Office administrator jobs in Canada

Find office administrator jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Oct 27, 2026

Hiring at a glance

View jobs

Open jobs: 1,138
Employers: 860

Advertised starting pay

Average starting payCAD / hour: $32.12Across 243 listings
Average starting payCAD / year: $63,707Across 110 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: <1%4 listings
Hybrid: 8%93 listings
On-site: 91%1,038 listings

Not specified: <1% (3 listings)

Employers hiring include 123Dentist (22), Brandt Group of Companies (12), Quantum Management Services Ltd. (9).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Office administrator jobs in Canada

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Added 1 month ago
CS
Office Administrator
Calgary Signs & Wraps
Calgary, AB
- $16 to $18 CAD / hour
- Full-time
Plans, develops, and establishes systems and procedures for office/showroom related activities in accordance with directives established
Added 1 month ago
BA
Office Administrator and Scanning Clerk
Bereavement Authority of Ontario
Toronto, ON
- Contract
As an Office Administrator and Scanning Clerk at the Bereavement Authority of Ontario (BAO), you will support the organization’s digital records and administrative operations through the…
Added 1 month ago
LL
OFFICE MANAGER & COMMUNITY OUTREACH
Lifetimes Limited Partn
Ingersoll, ON
- $50,000 CAD / year
- Full-time
The Office Manager & Community Outreach reports to the General Manager and provides courteous and efficient telephone, reception, and clerical s
Added 1 month ago
LL
OFFICE MANAGER
Lifetimes Limited Partn
Toronto, ON
- $52,000 CAD / year
- Full-time
The Office Manager reports to the General Manager and is expected to provide courteous and efficient telephone, reception, and clerical support
Added 1 month ago
CL
office manager
CQR Logistics
Brampton, ON
- Full-time
Added 1 month ago
MF
Office Administrator
Mutual Fire Insurance
Langley (District), BC · Langley, BC
- $48,000 to $55,000 CAD / year
- Full-time
The Mutual Fire Insurance Company of British Columbia is growing and is seeking a Office Administrator to join our team.
Added 1 month ago
MV
Court Liaison Officer
Metro Vancouver Transit Police
Vancouver, BC · Greater Vancouver, BC
- $38.94 to $46.71 CAD / hour
- Full-time
Added 1 month ago
BL
Office Manager
BC Legal Management Association
BC · West Vancouver, BC
- Other
Added 1 month ago
BG
Office Administrator
Brandt Group of Companies
Timmins, ON
- Full-time
Brandt Tractor Ltd is currently seeking a Office Administrator for our Timmins location.
Added 1 month ago
SS
Office Manager | Permanent, Full-Time
Sienna Senior Living
Airdrie, AB
- Full-time
Added 1 month ago
SS
Office Manager
Sienna Senior Living
Saskatoon, SK
- Full-time
Added 1 month ago
Front Office Manager
Northland Properties
Markham, ON
Added 1 month ago
LH
Medical Office Administrator/Medical Assistant
LMC Healthcare
Toronto, ON
- Part-time
Added 1 month ago
Traffic Office Coordinator
Domtar Products
Surrey, BC
Added 1 month ago
SI
Administrative Coordinator - DePaul Hall
Shannex Incorporated
Bedford, NS
- Full-time
Added 1 month ago
LH
Medical Assistant/Medical Office Administrator
LMC Healthcare
Ottawa, ON
- Full-time
Added 1 month ago
YW
RGI Housing and Administrative Coordinator
Youth Without Shelter
Toronto, ON
- Up to $55,000 CAD / year
- Full-time
Added 1 month ago
RC
Administrative Coordinator - Finance
Retirement Concepts
Summerland, BC
- $60,450 CAD / year
- Temporary
Added 1 month ago
CC
Office Manager | West Edmonton Mall
Cactus Club Cafe
Edmonton, AB
- Part-time
We are currently recruiting for a Part-Time Office Manager to work at our West Edmonton location on Saturday and Sunday with flexible weekday availability.
Added 1 month ago
PP
Office Manager/Site Lead Assistant [Maternity Leave Coverage]
Park Place Seniors Living, Inc.
Nanaimo, BC
- Contract
Wexford Creek Seniors Community of Park Place Seniors Living is looking for a contract Office manager to join our team at our Nanaimo, BC long term care Home (December 2026- January 2028).…
Added 1 month ago
S
Office Manager
SYSTRA
Toronto, ON
- Full-time
Added 1 month ago
ZT
Office Coordinator
Zaber Technologies
Vancouver, BC · Greater Vancouver, BC
- $22 to $31 CAD / hour
- Full-time
Zaber is looking for a welcoming and hands-on Office Coordinator to join our Facilities and Office Management Team. You’ll greet visitors, welcome new employees, and keep our buildings…
Added 1 month ago
P
HR & Office Administrator
Planisware
Montreal, QC
- Full-time
Added 1 month ago
Office Administrator
The Armour Group Limited
Dartmouth, NS
Added 1 month ago
PP
Office Manager/Site Lead Assistant [Maternity Leave Coverage]
Park Place Seniors Living
Nanaimo, BC
- Contract
Wexford Creek Seniors Community of Park Place Seniors Living is looking for a contract Office manager to join our team at our Nanaimo, BC long term care Home (December 2026- January 2028).…

Planisware

HR & Office Administrator

Montreal, QC, Canada

Salary range for this role is C$60-70k. · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary range for this role is C$60-70k.
Job type: Full-time
Experience: 2–4 years of experience in office administration, HR administration, or operations support
Posting language: English
Posted: Sep 18, 2026

Original job description

About Planisware:

Planisware is a leading provider of Strategic Portfolio Management (SPM) solutions, helping organizations connect strategy to execution and drive better business outcomes.

Our platform enables companies to plan, prioritize, and deliver complex initiatives across R&D, IT, and capital projects, with strong adoption across pharmaceutical, medical device, manufacturing, energy, and financial services industries.

With a strong foundation, global presence, and continued growth, Planisware is uniquely positioned to shape the future of portfolio management.

Position Summary

The HR & Office Administrator supports both human resources and day‑to‑day office operations, ensuring a well‑organized, welcoming, and efficient workplace. This role combines core HR administration and payroll coordination with hands‑on office management responsibilities, including maintaining common spaces, coordinating vendors, and organizing employee events. The position plays a key role in supporting employee experience and smooth business operations in the Montreal office.

This role will be based out of our Montreal office. Planisware currently has a hybrid policy of working in-office four days per week, Monday-Thursday, with remote flexibility on Friday. This is subject to change as the company sees fit. Salary range for this role is C$60-70k.

Key Responsibilities

Human Resources Administration

Support the employee lifecycle, including onboarding, offboarding, and employee record management
Maintain HR data, personnel files, and HR systems with accuracy and discretion
Respond to employee inquiries related to HR processes, policies, benefits, and payroll
Assist with benefits administration, enrollments, updates, and coordination with providers
Support performance review cycles, training coordination, and internal HR reporting
Ensure HR administrative practices align with company policy and Quebec employment standards

Payroll Support

Coordinate payroll processing with internal and external payroll providers
Maintain accurate employee data impacting payroll (new hires, terminations, job changes, leaves)
Track vacation balances, statutory holidays, sick leave, and other absences
Assist in resolving payroll discrepancies and employee questions
Support year‑end payroll activities, including T4 and Relevé 1 preparation and verification

Office Administration & Workplace Operations

Oversee day‑to‑day office operations to ensure a clean, organized, and professional work environment
Coordinate office cleaning schedules and assist with light office tidying as needed (kitchens, meeting rooms, common areas)
Ensure common spaces are organized, stocked, and ready for daily use (coffee, snacks, office supplies)
Manage relationships with office vendors and building management (cleaning services, maintenance, deliveries)
Order, organize, and maintain inventory of office supplies and equipment
Support health and safety initiatives and ensure office practices meet basic workplace standards

Events & Employee Experience

Plan, organize, and support internal events such as team meetings, onboarding sessions, happy hours, and employee celebrations
Coordinate logistics for social events, including catering, supplies, space setup, and post‑event cleanup
Support company‑wide initiatives that promote engagement, culture, and collaboration
Assist with internal communications related to office updates, events, and HR announcements

Qualifications & Experience

2–4 years of experience in office administration, HR administration, or operations support
Experience supporting payroll processes, ideally within a Quebec‑based organization
Experience with Quebec HR practices and employment standards
Strong organizational and time management skills with attention to detail
Comfortable balancing administrative, people‑facing, and hands‑on office tasks
Ability to handle confidential information with professionalism and discretion
Proficiency in Microsoft Office and HR/payroll systems
Bilingual (French and English) required

Benefits and Perks:

3 weeks paid vacation
Paid holidays
Paid parental leave
Life, short and long-term disability insurance
Company annual kick-off trip
RRSP plan with company variable contribution
Supplemental health, dental, and vision insurance
Cell phone and internet allowances
Events and happy hours
Company charitable donation match
Community outreach
Tuition assistance program
Graduate program

Apply About employer

More about this job

Responsibilities

The role involves managing day-to-day office operations and supporting core human resources functions, including payroll coordination and employee lifecycle administration. The incumbent will also oversee vendor relationships, organize company events, and ensure compliance with Quebec employment standards.

Requirements

Candidates must have 2–4 years of experience in office or HR administration and possess strong organizational skills. Proficiency in Microsoft Office and bilingualism in French and English are required, along with knowledge of Quebec-based payroll and HR practices.

Skills

HR administration
Office administration
Payroll processing
Employee lifecycle management
Benefits administration
Quebec employment standards
Vendor management
Inventory management
Event planning
Internal communications
Microsoft Office
Bilingual
Time management
Organizational skills
Data management

Benefits

3 weeks paid vacation
Paid holidays
Paid parental leave
Life insurance
Short-term disability insurance
Long-term disability insurance
Company annual kick-off trip
RRSP plan
Supplemental health insurance
Dental insurance
Vision insurance
Cell phone allowance
Internet allowance
Events and happy hours
Company charitable donation match
Community outreach
Tuition assistance program
Graduate program

Visa sponsorship

Not detected in the job text

Keywords

HR Administration
Office Administration
Payroll
Onboarding
Offboarding
Benefits Administration
Quebec Employment Standards
T4
Relevé 1
Vendor Management
Inventory Management
Event Planning
Employee Experience
Microsoft Office
Bilingual
Hybrid Work
RRSP
Health Insurance
Dental Insurance
Vision Insurance
Tuition Assistance
Employee Lifecycle
Personnel Files
Workplace Operations

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