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Added 12 hours ago
ADMINISTRATIVE STAFF SPECIALIST I (BAND LEVEL 5)
Memorial University, Newfoundland and Labrador
St. John's, NL
Full-time
Reporting to the Manager of Human Resources, but collaborating with the Human Resources Administrator, using independent judgement to triage and prioritize cases within the department of…
Added 1 day ago
Store Administrator Full Time Day
No Frills
Midland, ON
Full-time
Added 1 day ago
Education Assistant - Casual
School District 60
Fort St. John, BC
Full-time
Provides instructional support to students to implement educational programs as determined by the teacher/resource team/administrator and provide students with feedback for completion of…
Added 10 days ago
Office Administrator (Entry Level)
Evertz Microsystems Limited
Burlington, ON
Full-time
We are seeking a reliable, organized, and proactive Office Administrator to join our team. Administrators are vital to the success of our business model, playing a key role in both internal…
Added 1 day ago
PACS Administrator
The Hospital for Sick Children
Toronto, ON
Full-time
We are currently recruiting for a PACS Administrator to join our team! In this role you will be responsible for the management of day-to-day production and support for the PACS/RIS…
Added 25 days ago
Office Administrator
Jewish Federation of British Columbia (JFBC)
Vancouver, BC · Greater Vancouver Metropolitan Area
Internship
Camp Miriam seeks a talented and self-motivated candidate for the role of Office Administrator in our Vancouver Office. The Office Administrator ensures the smooth operation of Camp…
Added 7 days ago
Assistant Clinic Director – Management Track
CARESPACE Health+Wellness
Cambridge, ON
Full-time
You want to grow into management without becoming a full-time administrator.
Added 16 days ago
Store Administrator Full Time Day
Loblaw Companies Limited
Merritt, BC
Full-time
Added 15 days ago
Administrator - 1 Year Term
Siemens
Quebec, QC
Full-time
Added 2 days ago
Senior Administrative Assitant
Whistler Blackcomb
Whistler, BC
Temporary
This position provides department administration, office oversight, Company compliance, and purchasing support. Administrator of Patrol database record-keeping program, which includes…
Added 2 days ago
Site Administrator
Carlson Construction Group
North Vancouver, BC
$70,000 to $75,000 USD / year
Contract
Site Administrator – Neptune Terminal Project
Added 2 days ago
Team Lead & Snr Payroll Specialist
Confidential
Vancouver, BC
$85,000 to $95,000 CAD / year
Full-time
The Senior Payroll Administrator is a hands-on, right-hand role to the Head of Payroll combining full-cycle payroll processing with a more advanced mandate: reconciling and tying together…
Added 3 days ago
Manager, Facilities & Building Operations
Inn From The Cold
Calgary, AB
Full-time
Provide support to the Front Desk Administrator role as requested to ensure operational building responsibilities are attended to
Added 2 days ago
HR Administrator
Summerhill Market
Toronto, ON
Summerhill Market is looking for an organized, responsive, creative, and tech-savvy Human Resources Administrator to provide administrative support to our HR team across our retail stores,…
Added 3 days ago
Administrative Talent Pool (AS3, AS4) - Peace River
Government of Alberta
Peace River, AB
…are an emerging administrative professional or an experienced administrator seeking a new opportunity to demonstrate your expertise, we invite you to join our…
Added 3 days ago
Senior Administrative Assitant
Vail Resorts
Whistler, BC
This position provides department administration, office oversight, Company compliance, and purchasing support. Administrator of Patrol database record-keeping program, which includes…
Added 2 days ago
Store Administrator, Hourly Part Time Day
Loblaw Companies Limited
Toronto, ON
Part-time
Added 2 days ago
HR & Office Administrator
Planisware
Montreal, QC
Full-time
The HR & Office Administrator supports both human resources and day‑to‑day office operations, ensuring a well‑organized, welcoming, and efficient workplace. This role combines core HR…
Added 3 days ago
Accounts Receivable Administrator
Aston Carter
Toronto, ON · Scarborough, Ontario
$21 to $25 CAD / hour
Contract
Titre du poste : Gestionnaire des comptes clients (Accounts Receivable Administrator)
Added 2 days ago
Education Assistant - Lunch Period Monitor
School District 60
Fort St. John, BC
Full-time
Provides instructional support to students to implement educational programs as determined by the teacher/resource team/administrator and provide students with feedback for completion of…
Added 3 days ago
Invigilator - SPOT Midterm Exams
McGill University
Montreal, QC · Hosmer House
Part-time
…Handles students’ issues and directs them to IT support, the Exam Administrator or Professor as needed. Ensures that students comply with regulations with respect to the exam. Responsible…
Added 2 days ago
School Finances Administrator
Simcoe Muskoka Catholic District School Board
Barrie, ON
Full-time
Reporting to the Senior Manager, Financial Services, the School Finances Administrator provides expertise and guidance. The School Finances Administrator plays a crucial role in supporting…
Added 3 days ago
Property Administrator Assistant - 15 Month Contract
Canadian Tire Corporation
Calgary, AB · CT REIT Calgary
Full-time
The Property Administrator Assistant is a key member of the Property Management Team and provides day-to-day administrative support. Reporting to the Property Manager the incumbent is…
Added 2 days ago
Senior Contract Administrator
Metrolinx
Canada
Full-time
Our Enterprise Commercial Management Office is seeking a Senior Contract Administrator to provide contract planning, management and administration services for large scale, high profile and…
Added 2 days ago
People and Culture Administrative Coordinator
D2L
Kitchener, ON
…approximately two years of experience in a similar coordinator, HR administrator or HR generalist role who is comfortable managing recurring administrative work while responding to changing…

Planisware

HR & Office Administrator

Montreal, QC, Canada

Pay: Salary range for this role is C$60-70k.
Job type: Full-time
Apply by: Oct 18, 2026
Experience: 2–4 years of experience in office administration, HR administration, or operations support
Posting language: English
Posted: Sep 18, 2026

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Original job description

About Planisware:

Planisware is a leading provider of Strategic Portfolio Management (SPM) solutions, helping organizations connect strategy to execution and drive better business outcomes.

Our platform enables companies to plan, prioritize, and deliver complex initiatives across R&D, IT, and capital projects, with strong adoption across pharmaceutical, medical device, manufacturing, energy, and financial services industries.

With a strong foundation, global presence, and continued growth, Planisware is uniquely positioned to shape the future of portfolio management.

Position Summary

The HR & Office Administrator supports both human resources and day‑to‑day office operations, ensuring a well‑organized, welcoming, and efficient workplace. This role combines core HR administration and payroll coordination with hands‑on office management responsibilities, including maintaining common spaces, coordinating vendors, and organizing employee events. The position plays a key role in supporting employee experience and smooth business operations in the Montreal office.

This role will be based out of our Montreal office. Planisware currently has a hybrid policy of working in-office four days per week, Monday-Thursday, with remote flexibility on Friday. This is subject to change as the company sees fit. Salary range for this role is C$60-70k.

Key Responsibilities

Human Resources Administration

Support the employee lifecycle, including onboarding, offboarding, and employee record management
Maintain HR data, personnel files, and HR systems with accuracy and discretion
Respond to employee inquiries related to HR processes, policies, benefits, and payroll
Assist with benefits administration, enrollments, updates, and coordination with providers
Support performance review cycles, training coordination, and internal HR reporting
Ensure HR administrative practices align with company policy and Quebec employment standards

Payroll Support

Coordinate payroll processing with internal and external payroll providers
Maintain accurate employee data impacting payroll (new hires, terminations, job changes, leaves)
Track vacation balances, statutory holidays, sick leave, and other absences
Assist in resolving payroll discrepancies and employee questions
Support year‑end payroll activities, including T4 and Relevé 1 preparation and verification

Office Administration & Workplace Operations

Oversee day‑to‑day office operations to ensure a clean, organized, and professional work environment
Coordinate office cleaning schedules and assist with light office tidying as needed (kitchens, meeting rooms, common areas)
Ensure common spaces are organized, stocked, and ready for daily use (coffee, snacks, office supplies)
Manage relationships with office vendors and building management (cleaning services, maintenance, deliveries)
Order, organize, and maintain inventory of office supplies and equipment
Support health and safety initiatives and ensure office practices meet basic workplace standards

Events & Employee Experience

Plan, organize, and support internal events such as team meetings, onboarding sessions, happy hours, and employee celebrations
Coordinate logistics for social events, including catering, supplies, space setup, and post‑event cleanup
Support company‑wide initiatives that promote engagement, culture, and collaboration
Assist with internal communications related to office updates, events, and HR announcements

Qualifications & Experience

2–4 years of experience in office administration, HR administration, or operations support
Experience supporting payroll processes, ideally within a Quebec‑based organization
Experience with Quebec HR practices and employment standards
Strong organizational and time management skills with attention to detail
Comfortable balancing administrative, people‑facing, and hands‑on office tasks
Ability to handle confidential information with professionalism and discretion
Proficiency in Microsoft Office and HR/payroll systems
Bilingual (French and English) required

Benefits and Perks:

3 weeks paid vacation
Paid holidays
Paid parental leave
Life, short and long-term disability insurance
Company annual kick-off trip
RRSP plan with company variable contribution
Supplemental health, dental, and vision insurance
Cell phone and internet allowances
Events and happy hours
Company charitable donation match
Community outreach
Tuition assistance program
Graduate program

Apply About employer

More about this job

Responsibilities

The role involves managing day-to-day office operations and supporting core human resources functions, including payroll coordination and employee lifecycle administration. The incumbent will also oversee vendor relationships, organize company events, and ensure compliance with Quebec employment standards.

Requirements

Candidates must have 2–4 years of experience in office or HR administration and possess strong organizational skills. Proficiency in Microsoft Office and bilingualism in French and English are required, along with knowledge of Quebec-based payroll and HR practices.

Skills

HR administration
Office administration
Payroll processing
Employee lifecycle management
Benefits administration
Quebec employment standards
Vendor management
Inventory management
Event planning
Internal communications
Microsoft Office
Bilingual
Time management
Organizational skills
Data management

Benefits

3 weeks paid vacation
Paid holidays
Paid parental leave
Life insurance
Short-term disability insurance
Long-term disability insurance
Company annual kick-off trip
RRSP plan
Supplemental health insurance
Dental insurance
Vision insurance
Cell phone allowance
Internet allowance
Events and happy hours
Company charitable donation match
Community outreach
Tuition assistance program
Graduate program

Visa sponsorship

Not detected in the job text

Keywords

HR Administration
Office Administration
Payroll
Onboarding
Offboarding
Benefits Administration
Quebec Employment Standards
T4
Relevé 1
Vendor Management
Inventory Management
Event Planning
Employee Experience
Microsoft Office
Bilingual
Hybrid Work
RRSP
Health Insurance
Dental Insurance
Vision Insurance
Tuition Assistance
Employee Lifecycle
Personnel Files
Workplace Operations

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