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Added 13 mins ago
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Planitar

AP/AR Specialist

Waterloo, ON, N2L 5Z4, Canada

Job type: Full-time
Experience: 1–3 years of experience in accounting, bookkeeping, or a similar administrative/finance role (internships and co-op experience count)
Posting language: English
Posted: Sep 9, 2026

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Original job description

At Planitar, we build technology that helps people see and understand the world’s spaces more clearly.

We are the creators of iGUIDE, a powerful property technology solution that combines immersive 3D tours, accurate floor plans and reliable spatial data into a single, easy-to-use system. Our cameras and software platform are used by professionals in real estate, insurance, construction and property management to simplify their work and deliver better results.

Planitar recently joined REA Group, one of the world’s leading digital property companies. REA operates Australia’s largest residential and commercial property platforms, including realestate.com.au and has a growing global footprint across Asia and North America. Together, we are shaping the future of property technology, combining Planitar’s deep spatial data expertise with REA’s global scale and innovation engine.

OUR VISION

A connected future where reliable spatial data enables informed decisions across the property lifecycle.

OUR VALUES

Integrity: We do the right thing even when it’s hard.
Teamwork: We are one team, on a big mission.
Innovation: We value creative solutions for emerging opportunities.
Accountability: We honour our commitments.

ABOUT THE ROLE

The Accounts Receivable/Accounts Payable Specialist is responsible for the day-to-day transactional accounting functions related to customer billing, collections, vendor payments, and expense processing in Xero. This is an entry-level role well suited to someone early in their accounting career who is organized, numbers-driven, and eager to build a strong foundation in finance operations.

RESPONSIBILITIES

Accounts Receivable & Billing:

Audit customer accounts and transactions to ensure accurate and timely billing
Prepare and issue invoices, statements, and related reports in Xero, in accordance with company standards
Monitor incoming payments and apply them correctly to customer accounts
Review and compute interest charges, verify account balances, and ensure accurate coding of financial documents
Contact clients with overdue accounts to arrange payment and resolve discrepancies professionally
Provide customer service support, including payment processing, refunds, and account inquiries
Reconcile AR sub-ledger to the general ledger on a regular basis

Accounts Payable:

Review, code, and process vendor invoices, purchase orders, and employee expense reports in Xero, DEXT, Float
Verify invoices against purchase orders and receipts before processing
Schedule and process vendor payments (EFT, ACH, wire transfer, credit card) within payment terms
Maintain vendor records and respond to vendor inquiries
Reconcile vendor statements and resolve discrepancies

Reporting & Month-End Support:

Run system reports and financial data extracts from Xero to support reconciliations and month-end close
Prepare periodic financial summaries, cost statements, aging reports, and ad hoc reports as requested

General:

Maintain accurate, organized financial records and supporting documentation
Support internal and external audits by providing requested documentation
Support process improvements within billing workflows and financial systems
Collaborate cross-functionally with Sales, Operations, and Customer Experience to ensure accurate customer billing and data alignment
Perform other related duties as required

QUALIFICATIONS

Diploma or degree in Accounting, Finance, Business Administration, or a related field (or equivalent combination of education and experience)
1–3 years of experience in accounting, bookkeeping, or a similar administrative/finance role (internships and co-op experience count)
Basic understanding of accounting principles and double-entry bookkeeping
Proficiency with Microsoft Excel (comfortable with formulas, basic spreadsheets)
Strong attention to detail and accuracy when handling numbers and records
Good written and verbal communication skills, including comfort with client communications through email about account balances and payments
Ability to manage multiple tasks and meet deadlines in a fast-paced environment
Trustworthy and comfortable handling confidential financial information

WHY WORK AT PLANITAR

We’re in an exciting phase of growth; evolving our technology, expanding globally and scaling our operations. This is your opportunity to shape the future of property technology alongside a talented, driven team.

PERKS AND BENEFITS:

100% employer-paid flexible benefits plan
Comprehensive Health & Dental coverage
Health Spending Account (HSA) or Lifestyle Spending Account (LSA) options
3% DPSP match
Hybrid Work Environment
Professional Development Incentive
Opportunities to grow as we scale
The backing of a global industry leader through REA Group

ACCESSIBILITY, INCLUSION & AI DISCLOSURE

Planitar is committed to building a diverse, equitable and inclusive workplace where different perspectives are valued and everyone has the opportunity to thrive. We welcome applications from individuals of all backgrounds and experiences. Please note this is a back fill position.

We are committed to providing an accessible recruitment process in accordance with the Accessibility for Ontarians with Disabilities Act (AODA). If you require accommodation at any stage of the hiring process, please let us know and we will work with you to meet your needs.

In alignment with Ontario legislative requirements, we use artificial intelligence (AI) tools in a limited capacity to assist with summarizing interview notes after interviews have been conducted. We do not use AI to screen, assess or make hiring decisions about candidates. All application reviews and hiring decisions are made by our team. Please note this posting is for a new vacancy.

Thank you for your interest in Planitar. Due to the volume of applications we receive, only candidates selected for an interview will be contacted.

Apply About employer

More about this job

Responsibilities

Manage day-to-day accounts receivable and payable activities, including customer billing, collections, invoice and expense processing, vendor payments, and account reconciliations using Xero and related systems. Prepare financial reports and month-end support, maintain accurate records, assist with audits and process improvements, and coordinate billing matters with other teams.

Requirements

Applicants should have a diploma or degree in accounting, finance, business administration, or a related field, or equivalent education and experience, along with 1–3 years of relevant experience; internships and co-op experience count. They should understand basic accounting and double-entry bookkeeping, be proficient with Excel, communicate effectively, handle confidential information responsibly, and manage details and deadlines.

Skills

Accounts Receivable
Accounts Payable
Customer Billing
Collections
Invoice Processing
Payment Processing
Account Reconciliation
Double-Entry Bookkeeping
Accounting Principles
Xero
DEXT
Float
Microsoft Excel
Financial Reporting
Attention to Detail
Client Communication

Benefits

Employer-Paid Flexible Benefits Plan
Health and Dental Coverage
Health Spending Account
Lifestyle Spending Account
3% DPSP Match
Hybrid Work Environment
Professional Development Incentive
Growth Opportunities

Visa sponsorship

Not detected in the job text

Keywords

Xero
DEXT
Float
Microsoft Excel
Accounts Receivable
Accounts Payable
Customer Billing
Collections
Vendor Payments
Invoice Processing
Expense Reports
Purchase Orders
EFT
ACH
Wire Transfers
Credit Card Payments
Double-Entry Bookkeeping
General Ledger
Account Reconciliation
Month-End Close
Financial Reporting
Aging Reports
Audit Support
Property Technology
Spatial Data

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