Jobs in Canada

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Added 1 month ago
ON
Indigenous Anti-Human Trafficking Development Coordinator
Ontario Native Women's Association
Thunder Bay, ON
- Full-time
The Indigenous Anti-Human Trafficking Development Coordinator supports capacity building, resource development, and system collaboration to strengthen Indigenous community responses to…
Added 1 month ago
ST
Security Administrator
Scarborough Transit Connect
Toronto, ON · Scarborough, ON
- Full-time
Minimum 2 years' experience in an administrative or coordinator role, preferably within security, construction, major infrastructure, or a project environment; rail or transit experience is…
Added 1 month ago
RC
Web Project Coordinator
Rexel Canada
Mississauga, ON
- $50,000 to $70,000 CAD / year
- Full-time
We are looking for a proactive and detail-oriented Web Project Coordinator for our Mississauga branch to support the quality, adoption, and continuous improvement of our digital platforms.
Added 1 month ago
R
Web Project Coordinator
REXEL
Mississauga, ON
- $50,000 to $70,000 CAD / year
- Full-time
We are looking for a proactive and detail-oriented Web Project Coordinator for our Mississauga branch to support the quality, adoption, and continuous improvement of our digital platforms.
Added 1 month ago
SW
Process Coordinator
SWS Warning Lights Inc
Niagara Falls, ON
- Full-time
At SWS Warning Lights Inc., our Process Coordinator helps turn ideas into better ways of working, improving efficiency, strengthening quality, solving production challenges, and capturing…
Added 1 month ago
DM
Digital Content & Marketing Coordinator
Dougall Media
Thunder Bay, ON
- Full-time
The Digital Content & Marketing Coordinator will support the creation and development of digital marketing materials, social media content, and community engagement assets across multiple…
Added 1 month ago
EI
Project Coordinator
EBC Inc.
Greater Napanee, ON · Napanee, ON
- Full-time
We are looking for a project coordinator to join our team on the Quinte Detention Center project in Napanee, Ontario.
Added 1 month ago
EI
Assistant Superintendent
EBC Inc.
Greater Napanee, ON
- Full-time
Minimum five to seven years in related role (e.g. assistant project superindendent, field project coordinator);
Added 1 month ago
TR
Stakeholder Engagement Coordinator
Trillium Rail Partners
Mississauga, ON
- Full-time
TRP has a current vacancy for a Stakeholder Engagement Coordinator to provide coordination, administrative, communications and issues-tracking support to the Stakeholder Engagement Lead and…
Added 1 month ago
PM
Mechanical Project Manager
Pitt Meadows Plumbing
Vancouver, BC
- $120,000 to $150,000 CAD / year
- Full-time
Must have strong problem-solving skills · Must have experience as a Project Manager in the Plumbing/Mechanical industry
Added 1 month ago
RE
Proposal Coordinator
RJC Engineers
Victoria, BC · Vancouver, BC
- Full-time
…technologies, and be supported in your continuous professional…
Added 1 month ago
CO
Assistant Coordinator - Cultural Development & Public Art (Part-Time)
City of Thunder Bay
Thunder Bay, ON
- Part-time
As an Assistant Coordinator - Cultural Development & Public Art, you'll contribute to projects and initiatives that bring culture to life across Thunder Bay. From supporting public art…
Added 1 month ago
Project Coordinator
EBC Inc.
Greater Napanee, ON · Napanee, Ontario
We are looking for a project coordinator to join our team on the Quinte Detention Center project in Napanee, Ontario.
Added 1 month ago
Security Administrator
Aecon
Toronto, ON · Scarborough, ON
Minimum 2 years' experience in an administrative or coordinator role, preferably within security, construction, major infrastructure, or a project environment; rail or transit experience is…
Added 1 month ago
PS
Procurement & Contracts Coordinator
Polaryn Solutions Inc.
Dartmouth, NS
- Full-time
…maritime and multi-domain technologies – from research and development to manufacturing, integration, and export – linking Canadian innovation to global markets. COVE has built a globally…
Added 1 month ago
VI
Contract Coordinator
VSL International Ltd.
Toronto, ON
- $70,000 to $90,000 CAD / year
- Full-time
VSL, a Bouygues Construction subsidiary, operates worldwide. Holders of numerous patents, VSL focuses its development on an ambitious R & D policy. VSL has four main areas of activity: the…
Added 1 month ago
CN
Pulic Programs Coordinator
Canadian Nuclear Laboratories
Port Hope, ON
- Full-time
…today! Our Port Hope location is looking for a Public Programs Coordinator to support the delivery of public-facing programs, stakeholder engagement activities, and case management…
Added 1 month ago
MI
Welding Engineering Coordinator
Magna International
St. Thomas, ON
- $88,438.97 to $91,031.4 CAD / year
- Full-time
Must have minimum of two years in the Automotive Field as a Welding Engineering Coordinator or equivalent
Added 1 month ago
Assistant Superintendent
EBC Inc.
Greater Napanee, ON
Minimum five to seven years in related role (e.g. assistant project superindendent, field project coordinator);
Added 1 month ago
MD
Chief Audit Executive - Agency Division Director Senior
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
- Full-time
Work Shift/Work Hours: Day Shift / 8:00 a.m
Added 1 month ago
A
Health & Safety Coordinator
Amico
Mississauga, ON
- Full-time
Must possess and demonstrate excellent computer skills; highly proficient in Microsoft Office software i.e.; Word, Outlook, and Excel
Added 1 month ago
ES
Project Manager - ECP, Grants
Euna Solutions
ON · Oakville, Ontario
- Full-time
Partner with the Project Coordinator to maintain documentation accuracy, meeting cadences, and action item follow-through.
Added 1 month ago
PE
Electrical EIT / Project Coordinator
PTW Energy Services
Burnaby, BC
- Full-time
Electrical EIT / Project Coordinator - Burnaby, BC
Added 1 month ago
MH
Operations Coordinator
Mattamy Homes
Canada
- Full-time
This is an exciting opportunity for a highly organized, detail-oriented coordinator who enjoys keeping projects, systems and people moving. In this role, you’ll play an important part in…
Added 1 month ago
GO
Visual Art Collections Coordinator
Government of Yukon
Whitehorse, YT
- Full-time
…prosperity, partnerships, and innovation, we advance economic development, support the growth of tourism, and celebrate and promote Yukon’s rich cultural identity. We work collaboratively -…

Polaryn Solutions Inc.

Procurement & Contracts Coordinator

Dartmouth, NS, B2Y 4T5, Canada

Full-time

Apply on coveocean.bamboohr.com About employer

Applications open in a new tab.

Job details

Job type: Full-time
Posting language: English
Posted: Sep 22, 2026

Original job description

Procurement & Contracts Coordinator

COVE

Dartmouth, NS

COVE is a global technology partner advancing high-impact solutions from seabed to space. COVE transforms innovation into market-ready technologies through testing, commercialization support, market expertise and access to critical infrastructure. Leveraging its networks and mission-driven platform, COVE connects investors, innovators, industry, and the research community to drive cutting-edge capabilities for commercial and defence applications.

Based in Canada and operating internationally, COVE supports the full lifecycle of maritime and multi-domain technologies – from research and development to manufacturing, integration, and export – linking Canadian innovation to global markets. COVE has built a globally recognized innovation platform, with an ecosystem of more than 700 organizations spanning startups, multinational firms, researchers, Indigenous partners, and public sector collaborators.

Through its programs, facilities, and partnerships, COVE enables real-world testing and validation, strengthens supply chains, and accelerates technology adoption in complex operating environments. With strong connections across the North Atlantic, the United States, and the Arctic, and as part of international networks including NATO’s Defence Innovation Accelerator for the North Atlantic (DIANA), COVE plays a key role in advancing technologies that support economic growth, environmental sustainability, and global security.

As COVE experiences rapid expansion, it is actively seeking to expand its team to further bolster its transformational influence as a global technology partner in advancing high-impact solutions. COVE recognizes that its journey toward this goal hinges on the strength of its team – a group of individuals who collaborate, innovate, and continually strive for excellence. Join COVE as it embarks on this exciting journey of discovery and advancement.

The Opportunity

As part of the Corporate Services team, the Coordinator contributes to efficient, compliant and service focused procurement practices that support operational needs, financial accountability, vendor relationships and organizational objectives.

What You'll Do:

Reporting to the Manager, Procurement & Contracts, the Coordinator provides day-to-day administration, coordination and tracking support for COVE’s procurement and contract management activities. The position helps ensure that procurement requests, purchase orders, vendor documentation, contract records and related approval processes are organized, accurate and completed on time. Working closely with Finance, internal departments and external vendors, the Coordinator supports the procurement cycle, including requisitions, purchase orders, verification of receipt, invoice issue resolution, documentation follow up and contract life cycle tracking. The Coordinator maintains accurate vendor, procurement, and contract records, supports reporting and identifies matters requiring follow-up or process improvement.

Create, review, and process purchase orders from approved requisitions and contracts, ensuring accuracy, completeness, and compliance with procurement requirements.
Track and monitor purchase order and contract approvals, proactively following up with internal stakeholders to support timely completion and documentation.
Verify the receipt of goods and services, update purchase order records and support reconciliation and payment processing.
Prepare and provide regular updates on purchase order activity, including outstanding approvals, open commitments, completed orders, and items requiring follow-up or escalation to support payment processing and reporting.
Provide vendor onboarding support and maintenance, including collecting required documentation, and supporting accurate vendor records with Finance.
Liaise with vendors, Finance, and internal departments to resolve invoice discrepancies, obtain documentation, communicate status updates, and respond to procurement inquiries.
Maintain the contract database by entering, updating, and organizing contract records, key dates, supporting documents, and related procurement information for easy retrieval and reporting.
Support the systems and processes for contract lifecycle tracking, renewal notifications, and monitoring, ensuring a seamless contract management experience for all stakeholders.
Review and process alternate procurement justifications, ensuring submissions are complete, properly documented, and consistent with applicable procurement policies and approval requirements.
Track procurement metrics and activity data to support reporting, identify trends, monitor workload, and contribute to continuous improvement of procurement processes.
Support procurement-related projects and initiatives, including coordinating information, tracking deliverables, assisting with documentation, and helping ensure project activities are completed in alignment with procurement timelines, policies, and stakeholder requirements.
Serve as a primary point of contact for procurement related inquiries, maintaining professional and timely communication with internal staff.
Ensure compliance with COVE’s policies and procedures, including human resources, safety, and operational standards.
Take on additional responsibilities as required to support the success and growth of COVE’s programs and strategic initiatives.

What You Bring:

Proficiency with Microsoft Office, including advanced skills in PowerPoint, Excel, and Word
Excellent written, verbal, presentation, and facilitation skills.
Strong communication and interpersonal skills, with the ability to clearly share information, follow up on requests, and build effective working relationships with vendors, internal teams, and cross-functional stakeholders.
Ability to identify documentation gaps, financial inconsistencies, contractual deadlines, and potential compliance concerns and escalate them appropriately.
Outstanding organizational skills and attention to detail, with the ability to manage multiple projects and priorities simultaneously.
Ability to support process improvements that help increase efficiency and improve day-to-day operations.
Ability to meet deadlines under pressure while maintaining a positive attitude.

Additional Assets:

Familiarity with relevant regulations, compliance requirements, and industry best practices related to procurement processes.

Working at COVE

At our core, we are a team driven by our passion for empowering marine tech innovators, serving as unwavering advocates for every visionary who walks through our doors. Integrity, creativity, and diversity are not just values to us - they are the bedrock of our identity. We thrive within an integrated team environment, where collective efforts culminate in tangible results. Embracing diversity in our workforce is paramount for fostering genuine collaboration and fulfilling the impactful responsibilities we hold within our community. We cultivate a workplace culture that celebrates individual differences, ensuring that each person's unique talents and strengths are fully recognized, appreciated, and utilized. Operating within a hybrid and flexible work environment allows us to optimize the collective potential of our highly collaborative team, enabling us to achieve the best possible outcomes.

Benefits:

Opportunity to learn and make an impact by working for a dynamic, growing company on meaningful projects that find solutions to real-life problems.
Comprehensive paid time off including vacation, personal sick time, and additional days for family illness or medical appointments.
Hybrid work model with flexibility to work remotely 1 day/week.
Team wide bonding activities and casual work environment.
Tech focused office location, convenient via transit and bike paths.
Employee wellbeing including full medical & dental benefits and a health spending account.
Group RRSP matching program & Income Insurance Plans.
Maternity & parental leave top-up allowance.
Learning and growth opportunities.
Employee referral program.
Competitive salary.

Talent Pool

As part of our ongoing recruitment efforts, we continually identify candidates who demonstrate the skills, experience, and potential to contribute to our organization. By submitting your application, you will be considered for current and future opportunities that match your qualifications and interests.

Should your profile align with our current or future needs, a member of our recruitment team may reach out to you to discuss potential opportunities and to further assess your fit for specific roles within our organization.

Don’t meet every single requirement? At COVE, we are dedicated to building a diverse, inclusive and authentic workplace, so if you are excited about this role, but your past experience does not align with every single qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

We are committed to ensuring accommodations are made available to persons with disabilities during the recruitment, assessment and selection processes and will provide reasonable accommodation upon request.

We offer an excellent working environment where life balance is valued. Our people and their commitment to quality work is what drives our success. You can find out more information about COVE at www.coveocean.com. Salary for this position will be commensurate with experience, note that relocation costs are not supported.

To be considered for this position, please apply online by clicking “Apply”. The deadline for submission is October 6, 2026 at 5pm (Atlantic). We thank all candidates for their interest; however, only those selected for an interview will be contacted.

Apply on coveocean.bamboohr.com About employer

More about this job

Responsibilities

The Coordinator manages day-to-day procurement and contract administration, including processing purchase orders and maintaining vendor records. They also liaise with internal departments and Finance to ensure compliance, resolve invoice discrepancies, and track contract lifecycles.

Requirements

Candidates must possess proficiency in Microsoft Office and demonstrate strong communication, organizational, and interpersonal skills. The role requires the ability to manage multiple projects, identify documentation gaps, and maintain compliance with procurement policies.

Skills

Procurement
Contract management
Purchase order administration
Vendor relations
Financial reconciliation
Data tracking
Microsoft Office
Excel
PowerPoint
Word
Communication
Interpersonal skills
Organizational skills
Attention to detail
Process improvement
Compliance

Benefits

Paid time off
Vacation
Personal sick time
Medical benefits
Dental benefits
Health spending account
Group RRSP matching program
Income insurance plans
Maternity and parental leave top-up
Learning and growth opportunities
Employee referral program

Visa sponsorship

Not detected in the job text

Keywords

Procurement
Contracts
Purchase Orders
Vendor Management
Finance
Compliance
Contract Lifecycle
Microsoft Office
Excel
PowerPoint
Word
Supply Chain
Reporting
Invoicing
Data Entry
Stakeholder Management
Process Improvement
Administration
Documentation
Reconciliation

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Work requirements

Jobs in Canada