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Added 10 mins ago
JI
Human Resources Business Partner - Bilingual (FR/EN)
J.D. Irving, Limited
Moncton, NB
- Full-time
…started in frontline roles and advanced through experience, development, and hard…
Added 23 mins ago
LN
Junior Human Resources Business Partner
Lambert Nemec Group
Winnipeg, MB
- Full-time
…local organization to recruit for a Junior Human Resources Business Partner. This role is ideal for a relationship-driven HR professional who enjoys working directly with leaders and…
Added 24 mins ago
RC
Coordinator, Sales
Revlon Corporate
Mississauga, ON
- $52,000 to $56,000 CAD / year
The Customer Business Development Coordinator supports the execution and performance of key customer business priorities across Revlon’s retail partners. The role works closely with the…
Added 24 mins ago
Disability Medical Coordinator
The Canada Life Assurance Company
Langley (District), BC · Vancouver, BC · Langley, Brit
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Added 24 mins ago
Service Coordinator, GRS Commission Team
The Canada Life Assurance Company
London, ON
Career opportunities will be open a minimum of 5 business days from the date of posting, closing dates will vary depending on the search activity. All applications received will be reviewed…
Added 1 hour ago
AE
Senior Manager, Access to Information and Privacy (ATIP) - (ATIP Coordinator)
Atomic Energy of Canada, Ltd.
Chalk River, ON · Ottawa, ON
- Other
…mandate through a Government-owned, Contractor-operated (GoCo) business model, whereby Canadian Nuclear Laboratories (CNL) manages and operates AECL's sites on its behalf. Working at AECL…
Added 3 hours ago
S
Executive Director, Clinical Trials - Sunnybrook Health Sciences Centre - Regular Full-time 2026-17838 (2026-17838)
Sunnybrook
Toronto, ON
- Full-time
Oversee workforce planning, talent development, and succession for the clinical trials enterprise
Added 3 hours ago
BV
QUALITY ASSURANCE COORDINATOR
Bureau Veritas | Marine & Offshore
Mississauga, ON
- $54,000 to $60,000 CAD / year
- Contract
The QA Coordinator, Environmental Laboratories is responsible for maintaining, implementing, and continuously improving the laboratory Quality Management System (QMS) in accordance with…
Added 4 hours ago
SH
Interfacility Transport Coordinator
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Winnipeg, MB
- Full-time
…health services and supports centralized administrative and business functions for Manitoba health…
Added 4 hours ago
S
Genome Sciences Technologist - Genome Sciences Centre - Vancouver
Sanya’k̓ula
Vancouver, BC
- Full-time
…large-scale Genomics production facility. The GST assists in the development and/or implementation of new methods, materials, procedures, instruments and techniques and provides assistance…
Added 5 hours ago
CF
Technical Repair Coordinator
Celeros Flow Technology
Burlington, ON
- Full-time
Join our Service Center Team as a Technical Repair Coordinator!
Added 5 hours ago
GH
Marketing coordinator
Groupe Helios Gestion d'infrastructures et de services urbains inc.
Montréal, QC
- $71,000 to $80,000 CAD / year
- Full-time
- On-site
Respond to enquiries from members of the business community concerning development opportunities
Added 5 hours ago
EB
Human resources coordinator
Euphoria Beauty Bar
Fort McMurray, AB
- $21 to $25 CAD / hour
- Full-time
- On-site
Oversee development of communication strategies
Added 5 hours ago
WS
Marketing coordinator
WellFab Services Ltd.
Concord, ON
- From $39.5 CAD / hour
- Full-time
- On-site
Added 7 hours ago
SL
Marketing Coordinator
Sherak Ltd
Gormley, ON
- Full-time
We are looking for a creative marketing coordinator who can produce strong visual content, capture our work on camera, and help run our social media. You will work with the marketing team,…
Added 7 hours ago
MU
INTERMEDIATE SECRETARY (BAND 4)
Memorial University, Newfoundland and Labrador
St. John's, NL
- Full-time
…Duties include providing support to the Associate Dean and Coordinator, which includes managing their calendars (coordinating meetings with the Associate Dean’s clinical secretary),…
Added 7 hours ago
I
Marketing Coordinator - Bilingual
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Ottawa, ON
- Full-time
…and attendance to online events contributing to our overall business…
Added 8 hours ago
S
Clinical Trials Nurse Coordinator, Research Clinical Trials - BC Cancer - Vancouver
Sanya’k̓ula
Vancouver, BC
- Full-time
Clinical Trials Nurse Coordinator, Research Clinical Trials
Added 8 hours ago
Interfacility Transport Coordinator
Winnipeg Regional Health Authority
Winnipeg, MB
…health services and supports centralized administrative and business functions for Manitoba health…
Added 8 hours ago
WM
Marketing coordinator
Willowbrook Motors Ltd
Langley, BC
- From $38 CAD / hour
- Full-time
- On-site
Respond to enquiries from members of the business community concerning development opportunities
Added 8 hours ago
R|
Tremplin Program Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
The Tremplin Consortium supports the career and professional development (CPD) and career preparedness of biomedical graduate trainees and postdoctoral fellows across affiliated research…
Added 9 hours ago
PUBLIC HEALTH NURSE
City of Toronto
Toronto, ON
…Toronto staff to identify health needs and participates in the development of community partnerships and action plans to meet those…
Added 9 hours ago
CF
Program Coordinator
Community Futures Eastern Ontario (Network) Inc.
North Bay, ON
- $45,000 to $65,000 CAD / year
- Full-time
- On-site
Join Our Team Are you ready to make a difference in the lives of business owners in Southeastern Ontario? We are seeking a highly skilled Program Coordinator who thrives in a fast-paced,…
Added 9 hours ago
AA
Data Clerk Supervisor
Awasis Agency of Northern Manitoba
Thompson, MB
- Full-time
Reporting to the Data Coordinator, the Data Clerk Supervisor will oversee the Data functions to ensure
Added 9 hours ago
D
Directeur, Médias Numériques
DAC
Montreal, QC
- Full-time

Polycultural Immigrant & Community Services

Program Coordinator

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

This is Not a Bargaining Unit Position.

All applications are reviewed by our hiring team. We do not use AI in the screening or selection process.

We advise all applicants with work permits that obtaining employment with Polycultural will not guarantee the approval of any application for Permanent Resident status and emphasize that Polycultural’s positions do not currently qualify under the government’s Ontario Immigrant Nominee Program (OINP) or Labour Market Impact Assessment (LMIA) initiatives.

About Polycultural

Be a part of Polycultural Immigrant and Community services! Founded in 1993, Polycultural is dedicated to hosting an open and inclusive environment for all. We are a multicultural melting pot perfectly reflecting Canada’s diversity. We are like a family, have a culture filled with care and genuine connection with a very inclusive environment for all. With a diverse range of programs and services, we help individuals and families build a brighter future in Canada. Serving clients from over eight different locations across the GTA and Orangeville in more than 20 languages.

Polycultural offers a comprehensive benefits, including paid time off at Christmas (for eligible employees), employer paid Extended Health and Dental, RRSP match, Employee Assistance Program (EAP).

Position Summary

As a Program Coordinator in the field of Refugee Resettlement, you will be responsible for overseeing and coordinating the duties of the airport team that consists of Workplace Coordinators and On Call Resettlement Counsellors at YYZ, Toronto Pearson Airport.

You will be working closely with the airport team and the Program Manager, and play a vital role in helping refugees integrate into their new communities and rebuild their lives.

Responsibilities

Hiring, training, and supervising the airport team
Monitoring and authorizing bi-weekly timesheets/payroll
Develop and manage weekly staff schedules for a team of 50-75 employees, ensuring staffing levels and language capabilities align with client service needs.
Coordinate hotel accommodations for overnight clients, including managing bookings, modifications, and cancellations on a 24/7 basis.
Coordinate the timely processing and distribution of Notification of Arrival (NOA) communications, ensuring airport team members receive accurate and up-to-date information.
Promote and reinforce professional and ethical conduct among staff, offering guidance and feedback to ensure consistent, high-quality client service.
Conduct regular performance assessments and implement performance management strategies to resolve identified issues and promote employee success.
Provide operational and administrative support to the Program Manager to ensure the effective and timely delivery of program services.
Other duties as assigned

Competencies

Planning & Organizing/Time Management

Establishes a systematic course of action for self or others to ensure the accomplishment of a specific objective. Sets priorities, goals, and timetables to achieve maximum productivity.

Technical Expertise

Applies and improves extensive or in-depth specialized knowledge, skills, and judgment to accomplish a result or to accomplish one's job effectively.

Professionalism

Thinks carefully about the likely effects on others of one's words, actions, appearance, and mode of behavior. Selects the words or actions most likely to have the desired effect on the individual or group in question.

Self-Management

The ability to manage your own actions, well-being, and time effectively and responsibly to achieve organizational goals, self-improvement, and personal growth. To maintain an effective work/life balance in response to a stressful, challenging and dynamic work environment.

Drive for Results

Demonstrates concern for achieving or surpassing results against an internal or external standard of excellence. Shows a passion for improving the delivery of services with a commitment to continuous improvement.

Coaching

Works to improve and reinforce performance of others. Facilitates their skill development by providing clear, behaviorally specific performance feedback, and making or eliciting specific suggestions for improvement in a manner that builds confidence and maintains self-esteem. Values the expertise of others and diversity.

Communications

Uses a variety of communication styles and strategies to foster open communications, the exchange of information, and discussion on an ongoing basis.

Organizational Understanding

Understands agendas and perspectives of others, recognizing and effectively balancing the interests and needs of one's own group with those of the broader organization.

Qualifications

University degree in Social Work, Management, or Business Administration, or equivalent combination of education and experience.
Comprehensive understanding of the social and community services sector and its role in supporting diverse populations.
Minimum three years of supervisory experience, including responsibility for overseeing staff and coordinating the effective delivery of programs and client services.
Previous supervisory experience in a unionized environment is preferred.
Proven management experience with demonstrated capacity to manage a small team in a high pace environment.
Proven ability to lead and promote a positive and professional team culture.
Demonstrated management experience with the ability to effectively lead and support a team in fast-paced environment.
Strong program management experience with a track record of meeting deliverables, achieving performance targets, and ensuring excellence in service delivery.
Excellent communication and interpersonal skills.
Ability to work independently and on a flexible schedule.
Strong computer skills with advanced Excel knowledge and database skills.
Excellent writing skills and strong attention to detail.

Other requirements

A satisfactory Vulnerable Sector Police Check (completed when offer is made)

Important Notice to Job Applicants

We strongly advise all applicants to apply for positions only through official and verified channels. Please ensure you are using legitimate links - either from our official website or trusted job platforms. Avoid third-party links or unsolicited messages and never share personal or financial information outside of secure, authorized application portals.

Polycultural reserves the right to post internally and externally.

In support of persons with disabilities, Polycultural asks that job applicants with disabilities who require accommodation in the recruitment and selection process, to please advise Human Resources, if contacted for an interview/testing, so that suitable accommodation can be arranged. (In compliance with AODA, 2005, Integrated Accessibility Standards). If you require assistance in sending your resume due to a disability, please contact Human Resources directly.

We thank everyone for their interest in Polycultural; however only those selected for an interview will be contacted. Polycultural Immigrant & Community Services hires based on merit and is committed to employment equity.

No phone calls please.

Apply About employer

More about this job

Responsibilities

Oversee the airport team at Toronto Pearson Airport, including hiring, training, supervising, scheduling, and managing timesheets for 50–75 employees. Coordinate hotel accommodations and arrival notifications, support the Program Manager, and promote professional conduct and high-quality refugee resettlement services.

Requirements

Requires a university degree in Social Work, Management, or Business Administration, or equivalent education and experience, along with at least three years of supervisory experience. Candidates should have social and community services knowledge, program management and team leadership experience, strong communication and writing skills, advanced Excel and database skills, and flexibility to work independently.

Skills

Staff Hiring and Supervision
Staff Training and Coaching
Scheduling and Workforce Planning
Payroll and Timesheet Administration
Hotel Accommodation Coordination
Program Management
Performance Management
Client Service Delivery
Communication
Time Management
Planning and Organization
Advanced Excel
Database Skills
Writing and Attention to Detail
Social and Community Services

Benefits

Paid Time Off at Christmas
Extended Health Insurance
Dental Insurance
RRSP Matching
Employee Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Refugee Resettlement
Social Work
Community Services
Program Coordination
Program Management
Staff Hiring
Staff Training
Staff Supervision
Workforce Scheduling
Timesheets
Payroll
Hotel Bookings
Notification of Arrival
Performance Management
Client Service Delivery
Team Leadership
Advanced Excel
Database Skills
Vulnerable Sector Police Check
Toronto Pearson Airport

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