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Added 2 mins ago
FO
Part-Time Food Service Coordinator
Friends of Ruby
Toronto, ON
- Part-time
Friends of Ruby supports 2SLGBTQIA+ youth aged 16–29 through mental health services, social programs, and housing. We operate a Youth Drop-In Centre offering barrier-free counselling, case…
Added 2 mins ago
H
Nurse B - Clinical Coordinator
HealthCareersInSask.ca
Nokomis, SK
- Part-time
Job Description: The Clinical Coordinator, under the direction of the Manager, is primarily accountable for the system navigation and coordination of patient flow on the nursing unit. This…
Added 2 mins ago
JI
Rental Coordinator
Jobsite Industrial Rental Services
Edmonton, AB
- Full-time
As a Rental Coordinator, you’ll be a key team member, helping to keep our operations running smoothly and our clients coming back for more.
Added 2 mins ago
TC
March Break Inclusion Support 2027-1
The Corporation of the Town of Ajax
Ajax, ON
- Full-time
Reporting to the Program Supervisor – Inclusion, the Program Director – Inclusion, and/or the Community Recreation Coordinator, the Inclusion Support Staff are accountable for advocating,…
Added 2 mins ago
UO
CUPE – Winter 2027 – Teaching Assistant – ESL 0150 W100 - EIP Conversation Workshop
University of Ottawa
Ottawa, ON · Hamelin Hall
- Part-time
…taking attendance, reporting session information to the Academic Services Coordinator, consulting with the supervisor as required, and creating an inclusive environment that supports…
Added 15 mins ago
LM
JR./INTERMEDIATE PROJECT MANAGER AND A SENIOR PROJECT MANAGER
Laframboise Mechanical Electrical Ltd
Long Sault, ON
- Full-time
…shaping careers. We specialize in fabrication and construction services, including piping, structural steel, sheet metal, millwrighting, tank, and pressure vessel fabrication, electrical…
Added 15 mins ago
LG
JR./INTERMEDIATE PROJECT MANAGER AND A SENIOR PROJECT MANAGER
Laframboise Groupe
Long Sault, ON
- Full-time
…shaping careers. We specialize in fabrication and construction services, including piping, structural steel, sheet metal, millwrighting, tank, and pressure vessel fabrication, electrical…
Added 15 mins ago
IG
Jr. Tax Coordinator
Insight Global
Dartmouth, NS
- $22 to $24 CAD / hour
- Contract
Exposure to banking or financial services environments
Added 15 mins ago
TN
Training & Development Coordinator
The North West Company
Winnipeg, MB
- Full-time
In your role as a Training & Development Coordinator for The North West Company (TNWC), you are responsible for the day-to-day administration and operations of the Winnipeg Training Centre,…
Added 15 mins ago
TN
Staff Housing Coordinator
The North West Company
Winnipeg, MB
- Full-time
In your role as a Staff Housing Coordinator, at The North West Company (NWC), you will provide overall assistance to the Housing Manager and be accountable for corporately owned homes,…
Added 17 mins ago
D
Treatment Coordinator - Ainslie Street Dental
dentalcorp
Cambridge, ON · Ainslie Street Dental
- Full-time
…collaborative environment, offering a full range of dental services with a strong focus on comfort, efficiency, and clinical excellence. Our team is dedicated to creating a seamless,…
Added 17 mins ago
CL
Shop Administrator
Charger Logistics Inc
Calgary, AB
- Full-time
Coordinate with the safety department to notify drivers of services due
Added 32 mins ago
Program Manager, Ontario South
Tim Hortons Foundation Camps
ON
Added 45 mins ago
PC
Residence Coordinator - Children's Services
Pacific Coast Community Resources Inc
Kamloops, BC
- Full-time
The Residence Coordinator plays a key leadership role in the day-to-day operations of one or more SHSS staffed homes, ensuring high-quality, trauma-informed care for children and youth with…
Added 45 mins ago
NE
Administrative Assistant #26-74
North Eastern Ontario Family and Children's Services (NEOFACS)
Kapuskasing, ON
- $45,073 to $53,691 CAD / year
- Full-time
As a member of the Clerical team, the Administrative Assistant will provide administrative and clerical support services to the Agency and its programs. Your primary responsibilities will…
Added 45 mins ago
YR
Secondary Long Term Occasional (LTO) 100% Grade 9 Destreamed and 10 Academic Math
York Region District School Board
Newmarket, ON
- Full-time
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 45 mins ago
YR
Secondary Long Term Occasional (LTO).33.33 % Grade 11/12 Computer Science
York Region District School Board
Woodbridge, ON
- Full-time
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 45 mins ago
YR
Elementary Long Term Occasional (LTO) 100% Grade 5&7 French Core
York Region District School Board
Markham, ON
- Full-time
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 45 mins ago
YR
Secondary Long Term Occasional (LTO) 100% Special Education/Geography (one YREM, one section of community class prep coverage, one CGC1W1)
York Region District School Board
Markham, ON
- Full-time
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 45 mins ago
YR
Elementary Long Term Occasional (LTO) 100% Music Grade 1-8
York Region District School Board
Markham, ON
- Full-time
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 45 mins ago
YR
Elementary Long Term Occasional (LTO) Kindergarten Prep/SERT/CC Prep/MLL
York Region District School Board
Richmond Hill, ON
- Full-time
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 45 mins ago
YR
Elementary Long Term Occasional (LTO) 100% Grade 1/2 Homeroom
York Region District School Board
Keswick, ON
- Full-time
Faculty Advisor/Coordinator or Practicum Advisor that has observed and evaluated your teaching practice in a classroom setting;
Added 45 mins ago
FN
Coordinator, Sales Support
First National Financial LP
Toronto, ON
- Full-time
The coordinator is responsible for supporting the sales team and other Residential areas.
Added 45 mins ago
S(
Gestionnaire immobilier Westwalk DDO / Property Manager Westwalk DDO
Scalia (Les Propriétés)
Montreal, QC
- Full-time
…d’opération sur place et coordonne l'entretien, la sécurité, les services d'entretien ménager et les entrepreneurs externes. Le rôle exige un gestionnaire proactif et engagé sur le terrain,…
Added 45 mins ago
TR
Office Services Coordinator
Teck Resources Limited
Vancouver, BC · Greater Vancouver, BC
- $59,000 to $73,000 CAD / year
- Full-time
Reporting to the Supervisor, Travel & Office Services, the Office Services Coordinator supports employee and departmental moves, workplace transitions and the ongoing delivery of Office…

Polycultural Immigrant & Community Services

Program Coordinator

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 7, 2026
Posting language: English
Posted: Oct 8, 2026

Original job description

This is Not a Bargaining Unit Position.

All applications are reviewed by our hiring team. We do not use AI in the screening or selection process.

We advise all applicants with work permits that obtaining employment with Polycultural will not guarantee the approval of any application for Permanent Resident status and emphasize that Polycultural’s positions do not currently qualify under the government’s Ontario Immigrant Nominee Program (OINP) or Labour Market Impact Assessment (LMIA) initiatives.

About Polycultural

Be a part of Polycultural Immigrant and Community services! Founded in 1993, Polycultural is dedicated to hosting an open and inclusive environment for all. We are a multicultural melting pot perfectly reflecting Canada’s diversity. We are like a family, have a culture filled with care and genuine connection with a very inclusive environment for all. With a diverse range of programs and services, we help individuals and families build a brighter future in Canada. Serving clients from over eight different locations across the GTA and Orangeville in more than 20 languages.

Polycultural offers a comprehensive benefits, including paid time off at Christmas (for eligible employees), employer paid Extended Health and Dental, RRSP match, Employee Assistance Program (EAP).

Position Summary

As a Program Coordinator in the field of Refugee Resettlement, you will be responsible for overseeing and coordinating the duties of the airport team that consists of Workplace Coordinators and On Call Resettlement Counsellors at YYZ, Toronto Pearson Airport.

You will be working closely with the airport team and the Program Manager, and play a vital role in helping refugees integrate into their new communities and rebuild their lives.

Responsibilities

Hiring, training, and supervising the airport team
Monitoring and authorizing bi-weekly timesheets/payroll
Develop and manage weekly staff schedules for a team of 50-75 employees, ensuring staffing levels and language capabilities align with client service needs.
Coordinate hotel accommodations for overnight clients, including managing bookings, modifications, and cancellations on a 24/7 basis.
Coordinate the timely processing and distribution of Notification of Arrival (NOA) communications, ensuring airport team members receive accurate and up-to-date information.
Promote and reinforce professional and ethical conduct among staff, offering guidance and feedback to ensure consistent, high-quality client service.
Conduct regular performance assessments and implement performance management strategies to resolve identified issues and promote employee success.
Provide operational and administrative support to the Program Manager to ensure the effective and timely delivery of program services.
Other duties as assigned

Competencies

Planning & Organizing/Time Management

Establishes a systematic course of action for self or others to ensure the accomplishment of a specific objective. Sets priorities, goals, and timetables to achieve maximum productivity.

Technical Expertise

Applies and improves extensive or in-depth specialized knowledge, skills, and judgment to accomplish a result or to accomplish one's job effectively.

Professionalism

Thinks carefully about the likely effects on others of one's words, actions, appearance, and mode of behavior. Selects the words or actions most likely to have the desired effect on the individual or group in question.

Self-Management

The ability to manage your own actions, well-being, and time effectively and responsibly to achieve organizational goals, self-improvement, and personal growth. To maintain an effective work/life balance in response to a stressful, challenging and dynamic work environment.

Drive for Results

Demonstrates concern for achieving or surpassing results against an internal or external standard of excellence. Shows a passion for improving the delivery of services with a commitment to continuous improvement.

Coaching

Works to improve and reinforce performance of others. Facilitates their skill development by providing clear, behaviorally specific performance feedback, and making or eliciting specific suggestions for improvement in a manner that builds confidence and maintains self-esteem. Values the expertise of others and diversity.

Communications

Uses a variety of communication styles and strategies to foster open communications, the exchange of information, and discussion on an ongoing basis.

Organizational Understanding

Understands agendas and perspectives of others, recognizing and effectively balancing the interests and needs of one's own group with those of the broader organization.

Qualifications

University degree in Social Work, Management, or Business Administration, or equivalent combination of education and experience.
Comprehensive understanding of the social and community services sector and its role in supporting diverse populations.
Minimum three years of supervisory experience, including responsibility for overseeing staff and coordinating the effective delivery of programs and client services.
Previous supervisory experience in a unionized environment is preferred.
Proven management experience with demonstrated capacity to manage a small team in a high pace environment.
Proven ability to lead and promote a positive and professional team culture.
Demonstrated management experience with the ability to effectively lead and support a team in fast-paced environment.
Strong program management experience with a track record of meeting deliverables, achieving performance targets, and ensuring excellence in service delivery.
Excellent communication and interpersonal skills.
Ability to work independently and on a flexible schedule.
Strong computer skills with advanced Excel knowledge and database skills.
Excellent writing skills and strong attention to detail.

Other requirements

A satisfactory Vulnerable Sector Police Check (completed when offer is made)

Important Notice to Job Applicants

We strongly advise all applicants to apply for positions only through official and verified channels. Please ensure you are using legitimate links - either from our official website or trusted job platforms. Avoid third-party links or unsolicited messages and never share personal or financial information outside of secure, authorized application portals.

Polycultural reserves the right to post internally and externally.

In support of persons with disabilities, Polycultural asks that job applicants with disabilities who require accommodation in the recruitment and selection process, to please advise Human Resources, if contacted for an interview/testing, so that suitable accommodation can be arranged. (In compliance with AODA, 2005, Integrated Accessibility Standards). If you require assistance in sending your resume due to a disability, please contact Human Resources directly.

We thank everyone for their interest in Polycultural; however only those selected for an interview will be contacted. Polycultural Immigrant & Community Services hires based on merit and is committed to employment equity.

No phone calls please.

Apply About employer

More about this job

Responsibilities

Oversee the airport team at Toronto Pearson Airport, including hiring, training, supervising, scheduling, and managing timesheets for 50–75 employees. Coordinate hotel accommodations and arrival notifications, support the Program Manager, and promote professional conduct and high-quality refugee resettlement services.

Requirements

Requires a university degree in Social Work, Management, or Business Administration, or equivalent education and experience, along with at least three years of supervisory experience. Candidates should have social and community services knowledge, program management and team leadership experience, strong communication and writing skills, advanced Excel and database skills, and flexibility to work independently.

Skills

Staff Hiring and Supervision
Staff Training and Coaching
Scheduling and Workforce Planning
Payroll and Timesheet Administration
Hotel Accommodation Coordination
Program Management
Performance Management
Client Service Delivery
Communication
Time Management
Planning and Organization
Advanced Excel
Database Skills
Writing and Attention to Detail
Social and Community Services

Benefits

Paid Time Off at Christmas
Extended Health Insurance
Dental Insurance
RRSP Matching
Employee Assistance Program

Visa sponsorship

Not detected in the job text

Keywords

Refugee Resettlement
Social Work
Community Services
Program Coordination
Program Management
Staff Hiring
Staff Training
Staff Supervision
Workforce Scheduling
Timesheets
Payroll
Hotel Bookings
Notification of Arrival
Performance Management
Client Service Delivery
Team Leadership
Advanced Excel
Database Skills
Vulnerable Sector Police Check
Toronto Pearson Airport

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