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Added 21 mins ago
Assistant Category Manager
Sobeys
Stellarton, NS
Full-time
We are looking for an Assistant Category Manager who will play a crucial role in managing and maintaining the accuracy of our promotional planning system data, ensuring seamless…
Added 21 mins ago
Team Assistant
Ontario Health atHome
Port Hope, ON
Full-time
As a Team Assistant, you will provide support for the assigned team in their daily activities to ensure that patients receive prompt, effective customer service.
Added 21 mins ago
Administrative Assistant
Amyantek
Calgary, AB · Greater Calgary Metropolitan Area
Contract
Administrative Assistant - Intermediate (GOAPRDJP00001039)
Added 22 mins ago
English-language replacement professor position, at the rank of Assistant Professor
University of Ottawa
Ottawa, ON · Lamoureux Hall
Full-time
…English-language replacement professor position, at the rank of Assistant Professor. Area of teaching and research: second language…
Added 22 mins ago
Assistant Store Manager - Spirit
Spencer Gifts - Spirit Halloween
Richmond Hill, ON
Temporary
Benefits include: Set-Up and Tear Down Premium Pay Programs, End of Season Premium Pay Program. All Bonus and Pay Programs subject to qualifications.
Added 22 mins ago
Returning Assistant Store Manager - Spirit
Spencer Gifts - Spirit Halloween
Richmond Hill, ON
Temporary
Benefits include: Set-Up and Tear Down Premium Pay Programs, End of Season Premium Pay Program. All Bonus and Pay Programs subject to qualifications.
Added 22 mins ago
Research Assistant 2
McGill University
Montreal, QC
Part-time
Added 22 mins ago
Research Assistant 2
McGill University
Stewart Biology Bldg
Full-time
Added 22 mins ago
Senior Manager, Global Events [12 Month Contract]
Scotiabank
Toronto, ON
…and senior executives. The individual must demonstrate strong program leadership, sound judgment, financial acumen, stakeholder management, and operational discipline. Success requires the…
Added 22 mins ago
Administrative Assistant, Safety & Family Partnership, Permanent Part-Time (0.5)
CHEO
Ottawa, ON
Part-time
The Administrative Assistant for the Safety & Family Partnership Department provides high-quality administrative, secretarial, and clerical support. This role ensures the office runs…
Added 22 mins ago
Assistant Builder
Mattamy Homes
Ottawa, ON
Full-time
As the Assistant Builder you are in an entry-level building management position which assists the Builder in overseeing timely construction of each home -- within budget, to company high…
Added 22 mins ago
Administrative Assistant - Emergency Preparedness and Security Services
Winnipeg Regional Health Authority
Winkler, MB
The Administrative Assistant is responsible for performing general administrative and clerical duties for the designated program or department.
Added 37 mins ago
Assistant Manager
JYSK Canada
Burlington, ON
$43,000 to $48,000 CAD / year
Full-time
As the Assistant Manager, you will assist the store management team in instilling the company values and customer promises within your team and in the store through modeling, coaching, and…
Added 51 mins ago
Assistant Team Leader
Dollarama
Terrebonne, QC
Part-time
The Assistant Team Leader provides support to the management team in executing and overseeing daily retail store operations, ensuring excellent customer service, and maintaining a…
Added 51 mins ago
Assistant Manager
JYSK Canada
Burlington, ON
$43,000 to $48,000 CAD / year
Full-time
As the Assistant Manager, you will assist the store management team in instilling the company values and customer promises within your team and in the store through modeling, coaching, and…
Added 51 mins ago
Assistant Produce Manager
Farm Boy Inc.
Ottawa, ON
$21 CAD / hour
Full-time
Completion of a post-secondary program with an emphasis in business, plus a minimum of 1 year of progressively responsible supervisory or management experience in a similar role, or an…
Added 51 mins ago
Administrative Assistant (Entry Level)
AGAT Laboratories
Calgary, AB
Full-time
The Administrative Assistant is an entry-level position serving administrative functions across various departments and divisions. This role will be based at our Calgary location. The…
Added 52 mins ago
Catering Assistant
Dexterra
Winnipeg, MB
$19 to $21 CAD / hour
Full-time
Added 52 mins ago
Assistant Category Manager
Sobeys Capital Incorporated or a Franchise/Affiliate / ou une franchise/société affiliée
Calgary, AB · Stellarton, NS · Mississauga, ON
We are looking for an Assistant Category Manager who will play a crucial role in managing and maintaining the accuracy of our promotional planning system data, ensuring seamless…
Added 52 mins ago
Pharmacy Assistant
Neighbourly Pharmacy
Windsor, ON
Completion of a pharmacy assistant program is preferred
Added 52 mins ago
Education Assistant
University of Windsor
Windsor, ON
DEPARTMENT: Schulich School of Medicine & Dentistry – Windsor Program
Added 1 hour ago
Medical Laboratory Assistant
Interior Health Authority
Williams Lake, BC
Part-time
Interior Health is seeking an experienced and dynamic Medical Laboratory Assistant to join our Medical Laboratory Department at Cariboo Memorial Hospital in Williams Lake, BC. If Medical…
Added 1 hour ago
Medical Laboratory Assistant
Interior Health Authority
Williams Lake, BC
Full-time
Interior Health is seeking an experienced and dynamic Medical Laboratory Assistant to join our Medical Laboratory Department at Cariboo Memorial Hospital in Williams Lake, BC. If Medical…
Added 1 hour ago
Assistant Banquet Manager
Marriott
Charlottetown, PE
Full-time
Supports a departmental orientation program for employees to receive the appropriate new hire training to successfully perform their job.
Added 1 hour ago
Store Leader (Manager) Trainee
7-Eleven
Fort St. John, BC
Full-time
The Store Leader is the heart and soul of the store. A Store Leader with an Assistant or two make up the store’s leadership team executing merchandising and marketing initiates, driving…

Pomerleau

Administrative Assistant, Procurement and Finance

Montreal, QC, Canada

Experience: 5 to 7 years of experience in an administrative support and/or executive assistant role.
Posting language: English
Posted: Sep 17, 2026

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Original job description

Job Description

Ready to build your career? We want to hear from you.

The Administrative Assistant, Procurement and Financet plays a key role in providing administrative, operational, and coordination support to the Procurement and Finance teams. The incumbent serves as a central point of coordination among internal stakeholders and contributes to the smooth execution of operations, the quality and accuracy of information, and the overall efficiency of departmental processes.

Working in a dynamic environment, the Executive Assistant ensures effective administrative support, facilitates communication across teams, and helps optimize activities and priorities in support of business objectives.

What you will do

Provide proactive and efficient calendar management support to the Procurement and Finance leadership teams, including scheduling, prioritization, and coordination of competing demands.
Coordinate and organize various meetings, including the preparation and translation of supporting documents and presentations, as well as tracking action items and commitments.
Draft, process, and manage a variety of correspondence, publications, and internal communications, including distribution list management and the optimization of communication tools such as SharePoint, Teams, and email.
Manage travel arrangements through corporate booking platforms, as well as executive expense reports and corporate credit card administration.
Coordinate and support the planning, content development, and logistics for internal events, special projects, and team activities.
Respond to internal inquiries and assist employees with a range of administrative needs related to the Procurement and Finance departments.
Monitor compliance registrations and coordinate communications with government authorities regarding compliance-related identification numbers.

This role could be for you if you have

5 to 7 years of experience in an administrative support and/or executive assistant role.
A vocational, college, or post-secondary diploma (DEP, AEC, or DEC) in Administration, Secretarial Studies, or a related field.
Full professional proficiency in both French and English, written and spoken.
Advanced proficiency with the Microsoft Office Suite.
Strong organizational skills and a demonstrated ability to work proactively, maintain confidentiality, exercise sound judgment, work independently, and effectively manage priorities.

Benefits

RRSP with up to 5% employer matching
Hybrid work model for corporate roles
Employee stock ownership program
Career growth through real development opportunities
Transit pass reimbursement - get to work for free
Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

General Information

Job Location

Montreal, QC

Date Published

17-Sep-2026

Department

Logistics

Employment Type

Permanent

Working Arrangement

Hybrid, On-Site

Role Type

Full-Time

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More about this job

Responsibilities

The Administrative Assistant provides operational and coordination support to the Procurement and Finance teams, including calendar management and meeting organization. They also manage internal communications, travel arrangements, and compliance-related documentation to ensure departmental efficiency.

Requirements

Candidates must have 5 to 7 years of experience in an administrative or executive assistant role and hold a vocational, college, or post-secondary diploma. Proficiency in both French and English, along with advanced Microsoft Office skills, is required.

Skills

Administrative support
Calendar management
Meeting coordination
Document preparation
Translation
Correspondence management
SharePoint
Microsoft Teams
Travel arrangements
Expense reporting
Event planning
Compliance monitoring
Organizational skills
Confidentiality
Communication
Prioritization

Benefits

RRSP with up to 5% employer matching
Hybrid work model
Employee stock ownership program
Career growth opportunities
Transit pass reimbursement
Minimum 4 weeks of vacation

Visa sponsorship

Not detected in the job text

Keywords

Procurement
Finance
Administrative Assistant
Executive Assistant
Logistics
Microsoft Office Suite
SharePoint
Teams
Calendar Management
Compliance
Expense Reports
Corporate Credit Card
Event Planning
Internal Communications
Construction
Project Coordination
Data Accuracy
Operational Support

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