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Added 17 mins ago
Warehouse Worker
Mohebi Martin Brower Logistics LLC
Oshawa, ON
Full-time
…the opportunity to participate in a discretionary incentive program, subject to program…
Added 17 mins ago
District Manager - Vancouver
TK Elevator
Burnaby, BC
Full-time
Oversee compliance with the company's safety program, ensuring adherence to legislative requirements and promoting safety awareness through regular audits, training, and proactive risk…
Added 31 mins ago
Maintenance Worker - Part Time
Park Place Seniors Living, Inc.
Nelson, BC
Part-time
Under the direction of the Site Leader and the Maintenance Supervisor, the Maintenance Worker is responsible for the overall maintenance of the building and grounds. The responsibility of…
Added 31 mins ago
PLM Project Manager – 3DEXPERIENCE
Techso
Montreal, QC
Full-time
…for a structured, collaborative, and results-oriented project leader who can move a complex initiative forward while building strong alignment across…
Added 31 mins ago
Shift Manager
Darmody Family McDonald's
Maple, ON
Full-time
…and advancing? Are you great with hospitality? Are you are leader? Do you have open availability, are hardworking, and team Oriented? We are looking for people like you. If you’re…
Added 31 mins ago
Sponsorship Program - Police Officers
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Saint John, NB
Full-time
Are you looking for an opportunity to make a difference in your community? Are you a leader who takes accountability for their actions? Are you professional in your approach? Do you have a…
Added 31 mins ago
Director of Marketing
BinSentry
Kitchener, ON
$150,000 to $185,000 CAD / year
Full-time
…increase efficiency, reduce costs, and enhance profitability. As a leader in the use of artificial intelligence, BinSentry offers technology solutions that pair best-in-class optical…
Added 46 mins ago
Sr Manager, Marketing Experience & UX Design
The Best Job Board
Toronto, ON · Greater Toronto Area, Canada
Full-time
…modern, innovative experiences that position Thomson Reuters as a leader in AI and technology while maintaining brand coherence across our marketing sites. This role is critical to…
Added 1 hour ago
Prototype Assembler 3P - 2nd shift
Rockwell Automation
Cambridge, ON · Canada Cambridge (Dundas)
Full-time
Rockwell Automation is a global technology leader focused on helping the world’s manufacturers be more productive, sustainable, and agile. With more than 28,000 employees who make the world…
Added 1 hour ago
Software Chief Engineer
Kepler Communications Inc.
Canada
Full-time
As the Software Leader/Chief Engineer, you are the senior technical authority for software across Kepler’s programs and the point of technical accountability for the integrity and coherence…
Added 1 hour ago
Account Supervisor
The Kitchen North America
Toronto, ON
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Added 1 hour ago
Regional Service Agent-Boutique
Allstate
Lethbridge, AB
$47,800 to $60,800 CAD / year
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…belts, air bags and graduated driving laws, to being an industry leader in pricing sophistication, telematics, and, more recently, device and identity…
Added 1 hour ago
Laboratory Manager
University of British Columbia
Vancouver, BC · UBCV | Gordon B. Shrum Building (SHRM)
$5,692.25 to $8,179.5 CAD / month
Full-time
…and scientific backbone of a new, rapidly growing research program at UBC’s School of Biomedical Engineering. The successful candidate will join at the ground floor of the lab and lead the…
Added 1 hour ago
PIA Client Relationship Associate
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Vancouver, BC
Full-time
Provide functional specialized business services, advisory and process/program support
Added 1 hour ago
Community Health Worker - Community-Emergency Department Violence Intervention Program
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Winnipeg, MB
Under the direction of the Initiatives Leader, the incumbent works as part of an integrated clinical team within Complex Community Service Integration (CCSI). The incumbent’s role is…
Added 1 hour ago
Senior Business Systems Analyst
Royal Bank of Canada
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Proven leader and experienced in managing a small team that brings strong planning, estimating, budget management, reporting and coordination experience
Added 1 hour ago
Retail Shift Leader
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Be the sales and customer service leader/role model in the absence of SM/ASM
Added 1 hour ago
Vice President - Discovery Biology
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…fungal biodiversity. We are advancing our lead neuroscience program toward in vivo validation while building a growing portfolio of novel opportunities in oncology and other therapeutic…
Added 1 hour ago
2600001023 - Registered Practical Nurse
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…treatments as ordered by physicians and assigned by Clinical Leader or Charge Nurse; observe and enforce infection control principles and aseptic techniques required in the prevention of…
Added 1 hour ago
Custodian – PEI
Siksika Family Services Corporation
AB
Temporary
…Reunification Building. Consulting with the Reunification Team Leader, Program Manager or On Call Supervisor if any emergencies, concerns or issues arise during the Custodian shift and…
Added 1 hour ago
Director, Business Development and Network Engagement
Federation of Canadian Municipalities
Ottawa, ON · Greater Ottawa Metropolitan Area
Full-time
As a hands-on leader, the Director personally develops strategic concept notes, business cases, funding proposals, particularly in support of emerging domestic programming, innovative…
Added 2 hours ago
Halifax Recruitment Specialist
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…lead role in our law student and articled clerk recruitment…
Added 2 hours ago
CNC Machinist - Rotational Shifts only + Benefits package + Paid time off +Shift Premium+ RRSP benefits
Husky Technologies
Bolton, ON
Full-time
Supervise the machine while it executes the program and make any necessary adjustments to produce the desired result.
Added 2 hours ago
CNC Machinist - Rotational Shifts only + Benefits package + Paid time off +Shift Premium+ RRSP benefits
Husky Technologies
Bolton, ON
Full-time
Supervise the machine while it executes the program and make any necessary adjustments to produce the desired result.
Added 2 hours ago
Sales Consultant
Wood Automotive Group
Calgary, AB
Full-time
…dedication of our people. If you got what it takes to be a natural leader, trainer and coach with a proven track record in the automotive industry than this is your opportunity to join…

Pomerleau

Administrative Assistant, Procurement and Finance

Montreal, QC, Canada

Job type: Full-time
Apply by: Oct 21, 2026
Experience: 5 to 7 years of experience in an administrative support and/or executive assistant role.
Posting language: English
Posted: Sep 21, 2026

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Applications open in a new tab.

Original job description

Job Description

Ready to build your career? We want to hear from you.

The Administrative Assistant, Procurement and Financet plays a key role in providing administrative, operational, and coordination support to the Procurement and Finance teams. The incumbent serves as a central point of coordination among internal stakeholders and contributes to the smooth execution of operations, the quality and accuracy of information, and the overall efficiency of departmental processes.

Working in a dynamic environment, the Executive Assistant ensures effective administrative support, facilitates communication across teams, and helps optimize activities and priorities in support of business objectives.

What you will do

Provide proactive and efficient calendar management support to the Procurement and Finance leadership teams, including scheduling, prioritization, and coordination of competing demands.
Coordinate and organize various meetings, including the preparation and translation of supporting documents and presentations, as well as tracking action items and commitments.
Draft, process, and manage a variety of correspondence, publications, and internal communications, including distribution list management and the optimization of communication tools such as SharePoint, Teams, and email.
Manage travel arrangements through corporate booking platforms, as well as executive expense reports and corporate credit card administration.
Coordinate and support the planning, content development, and logistics for internal events, special projects, and team activities.
Respond to internal inquiries and assist employees with a range of administrative needs related to the Procurement and Finance departments.
Monitor compliance registrations and coordinate communications with government authorities regarding compliance-related identification numbers.

This role could be for you if you have

5 to 7 years of experience in an administrative support and/or executive assistant role.
A vocational, college, or post-secondary diploma (DEP, AEC, or DEC) in Administration, Secretarial Studies, or a related field.
Full professional proficiency in both French and English, written and spoken.
Advanced proficiency with the Microsoft Office Suite.
Strong organizational skills and a demonstrated ability to work proactively, maintain confidentiality, exercise sound judgment, work independently, and effectively manage priorities.

Benefits

RRSP with up to 5% employer matching
Hybrid work model for corporate roles
Employee stock ownership program
Career growth through real development opportunities
Transit pass reimbursement - get to work for free
Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

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More about this job

Responsibilities

Provide high-level administrative and operational support to the Procurement and Finance leadership teams, including calendar and travel management. Coordinate internal communications, organize meetings, and monitor compliance registrations with government authorities.

Requirements

Requires 5 to 7 years of experience in administrative or executive support and a diploma in Administration or a related field. Full professional proficiency in both English and French and advanced Microsoft Office skills are mandatory.

Skills

Calendar Management
Meeting Coordination
Correspondence Drafting
Travel Arrangement
Expense Reporting
Event Planning
Compliance Monitoring
Microsoft Office Suite
SharePoint
Microsoft Teams
Bilingual English and French
Organizational Skills
Confidentiality
Priority Management
Administrative Support
Executive Assistance

Benefits

RRSP With Up To 5% Employer Matching
Hybrid Work Model
Employee Stock Ownership Program
Career Growth Opportunities
Transit Pass Reimbursement
Minimum 4 Weeks Of Vacation

Visa sponsorship

Not detected in the job text

Keywords

Procurement
Finance
Administrative Support
Executive Assistant
Microsoft Office
SharePoint
Microsoft Teams
Calendar Management
Expense Reports
Compliance
Construction Industry
Bilingual
Event Logistics
Corporate Booking Platforms

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