Administrative Assistant, Procurement and Finance
- Montreal, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Experience
- 5 to 7 years of experience in an administrative support and/or executive assistant role.
- Posting language
- English
- Posted
Original job description
Job Description
Ready to build your career? We want to hear from you.
The Administrative Assistant, Procurement and Financet plays a key role in providing administrative, operational, and coordination support to the Procurement and Finance teams. The incumbent serves as a central point of coordination among internal stakeholders and contributes to the smooth execution of operations, the quality and accuracy of information, and the overall efficiency of departmental processes.
Working in a dynamic environment, the Executive Assistant ensures effective administrative support, facilitates communication across teams, and helps optimize activities and priorities in support of business objectives.
What you will do
Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.
Ready to build your career? We want to hear from you.
The Administrative Assistant, Procurement and Financet plays a key role in providing administrative, operational, and coordination support to the Procurement and Finance teams. The incumbent serves as a central point of coordination among internal stakeholders and contributes to the smooth execution of operations, the quality and accuracy of information, and the overall efficiency of departmental processes.
Working in a dynamic environment, the Executive Assistant ensures effective administrative support, facilitates communication across teams, and helps optimize activities and priorities in support of business objectives.
What you will do
- Provide proactive and efficient calendar management support to the Procurement and Finance leadership teams, including scheduling, prioritization, and coordination of competing demands.
- Coordinate and organize various meetings, including the preparation and translation of supporting documents and presentations, as well as tracking action items and commitments.
- Draft, process, and manage a variety of correspondence, publications, and internal communications, including distribution list management and the optimization of communication tools such as SharePoint, Teams, and email.
- Manage travel arrangements through corporate booking platforms, as well as executive expense reports and corporate credit card administration.
- Coordinate and support the planning, content development, and logistics for internal events, special projects, and team activities.
- Respond to internal inquiries and assist employees with a range of administrative needs related to the Procurement and Finance departments.
- Monitor compliance registrations and coordinate communications with government authorities regarding compliance-related identification numbers.
- 5 to 7 years of experience in an administrative support and/or executive assistant role.
- A vocational, college, or post-secondary diploma (DEP, AEC, or DEC) in Administration, Secretarial Studies, or a related field.
- Full professional proficiency in both French and English, written and spoken.
- Advanced proficiency with the Microsoft Office Suite.
- Strong organizational skills and a demonstrated ability to work proactively, maintain confidentiality, exercise sound judgment, work independently, and effectively manage priorities.
- RRSP with up to 5% employer matching
- Hybrid work model for corporate roles
- Employee stock ownership program
- Career growth through real development opportunities
- Transit pass reimbursement - get to work for free
- Minimum 4 weeks of vacation from day one
Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.
More about this job
Responsibilities
Provide high-level administrative and operational support to the Procurement and Finance leadership teams, including calendar and travel management. Coordinate internal communications, organize meetings, and monitor compliance registrations with government authorities.
Requirements
Requires 5 to 7 years of experience in administrative or executive support and a diploma in Administration or a related field. Full professional proficiency in both English and French and advanced Microsoft Office skills are mandatory.
Skills
- Calendar Management
- Meeting Coordination
- Correspondence Drafting
- Travel Arrangement
- Expense Reporting
- Event Planning
- Compliance Monitoring
- Microsoft Office Suite
- SharePoint
- Microsoft Teams
- Bilingual English and French
- Organizational Skills
- Confidentiality
- Priority Management
- Administrative Support
- Executive Assistance
Benefits
- RRSP With Up To 5% Employer Matching
- Hybrid Work Model
- Employee Stock Ownership Program
- Career Growth Opportunities
- Transit Pass Reimbursement
- Minimum 4 Weeks Of Vacation
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Finance & Accounting
- Construction
- Management & Leadership
Keywords
- Procurement
- Finance
- Administrative Support
- Executive Assistant
- Microsoft Office
- SharePoint
- Microsoft Teams
- Calendar Management
- Expense Reports
- Compliance
- Construction Industry
- Bilingual
- Event Logistics
- Corporate Booking Platforms