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Pomerleau

Bid Coordinator

Montreal, QC, Canada

Experience: A minimum of 3 to 5 years of relevant experience;
Posting language: English
Posted: Sep 23, 2026

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Original job description

Job Description

Ready to build your career? We want to hear from you.

The Proposal Coordinator provides support to the Proposal Manager, who acts as the project lead during the Request for Proposal (RFP) phase. The Proposal Coordinator is responsible for ensuring the development of an optimized and competitive technical proposal (the deliverable), in full compliance with the client’s requirements.

They coordinate internal resources involved in design, proposal writing, estimating, construction, and legal affairs, as well as external resources such as professional consulting firms, long-term asset maintenance managers, and joint venture partners, when applicable, to support proposal development.

They manage all aspects related to project management, including contractual agreements, compliance, scope, quality, proposal schedule, risk management, and stakeholder communications.

They work closely with individuals identified as the Construction Project Director and the Investment Director, as applicable, to support execution by sharing the information required to establish execution schedules and prepare documentation for subcontracting partners and the estimating team for cost development.

They ensure that all required commitments and approvals are obtained from their manager and the Executive Committee prior to proposal submission. They maintain communication with the owner’s representatives throughout the proposal development process. In collaboration with the legal department, they prepare requests for clarification or amendments to contractual documents.

What You Will Do

Develop the Bid Plan by defining the proposal organizational structure and ensuring appropriate communication channels are established among internal teams, partners (if any), and external firms involved;
Coordinate the efforts of internal proposal team members (Design Manager, Construction Director, Proposal Writing Specialist) while acting as the Proposal Lead;
Ensure that all human resources required for proposal development are mobilized;
Collaborate in establishing the bid strategy with the designated Project Director or Vice President of Construction (technical proposal optimization strategies, procurement approach, subcontractor involvement, etc.);
Participate in the development of the construction strategy with the Director or VP of Construction;
Ensure that an Execution Project Plan is prepared and that all anticipated costs are included in the proposed price;
Ensure the implementation of a document management system with appropriate document control procedures;
Coordinate with the Construction Director and the estimating team to assess construction costs (CAPEX), and coordinate with the O&M partner to support the development of life-cycle costs (OPEX) within a PPP framework;
Identify cost drivers in collaboration with professional firms and the O&M team to optimize Net Present Value (NPV) and develop a competitive commercial proposal;
Develop a project schedule incorporating input from all stakeholders, aligned with a Work Breakdown Structure (WBS) including work packages and activities (design, procurement, permitting, construction, commissioning, etc.);
Oversee, in collaboration with legal advisors, the preparation of requests for information and discussions related to the various agreements required for the project (Design-Build Agreement, Interface Agreements, Service Agreements, etc.);
Ensure that a risk analysis is performed and integrated into the project strategy.

Proposal Development

Prepare the proposal schedule and ensure progress tracking against agreed milestones;
Lead periodic proposal team meetings, both internal and external, to monitor the production of deliverables;
Work with senior management, the Design Lead, partners, and professional teams to develop key messages and winning themes to be reflected in the proposal content;
Collaborate in the preparation of technical narratives and participate in technical and commercial reviews (Red Team, Gold Team, etc.);
Develop, obtain approval for, and monitor the proposal budget, making adjustments as required.

Upon Contract Award

Collaborate with the Construction Director and their team to ensure a smooth handover of the proposal file;
Work with the relevant departments to support commercial and financial close.

This Role Is for You If You Have

A bachelor’s degree in Architecture or Engineering;
A minimum of 3 to 5 years of relevant experience;
Prior involvement in Design-Build proposal processes;
PMP certification (an asset);
Strong skills in management, communication, negotiation, and problem-solving;
Demonstrated initiative and leadership;
An innovative and proactive business mindset.

Benefits

RRSP with up to 5% employer matching
Hybrid work model for corporate roles
Employee stock ownership program
Career growth through real development opportunities
Transit pass reimbursement - get to work for free
Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

General Information

Job Location

Montreal, QC

Date Published

23-Sep-2026

Department

Methods & Preconstruction

Employment Type

Permanent

Working Arrangement

Hybrid

Role Type

Full-Time

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More about this job

Responsibilities

The Bid Coordinator supports the Proposal Manager in developing competitive technical proposals by coordinating internal and external resources. They manage the entire proposal lifecycle, including project planning, risk analysis, budget monitoring, and ensuring compliance with client requirements.

Requirements

Candidates must hold a bachelor's degree in Architecture or Engineering with 3 to 5 years of relevant experience. Prior involvement in Design-Build proposal processes is required, and PMP certification is considered an asset.

Skills

Proposal management
Project management
Technical writing
Risk management
Stakeholder communication
Construction estimation
Contractual compliance
Bid strategy
Negotiation
Leadership
Problem-solving
Document control
Scheduling
Budgeting
Procurement
Life-cycle cost analysis

Benefits

RRSP with up to 5% employer matching
Hybrid work model
Employee stock ownership program
Career growth opportunities
Transit pass reimbursement
Minimum 4 weeks of vacation

Visa sponsorship

Not detected in the job text

Keywords

Bid Coordinator
Proposal Manager
RFP
Design-Build
Construction
CAPEX
OPEX
PPP
NPV
WBS
Project Management
Risk Analysis
Estimating
Contractual Agreements
Document Management
PMP
Architecture
Engineering
Preconstruction
Methods
Technical Proposal
Commercial Proposal
Stakeholder Management
Procurement
Commissioning
Life-cycle costs
Interface Agreements
Service Agreements
Red Team
Gold Team

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