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Added 13 mins ago
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Contract Administration Specialist
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Under the supervision of the Contract Administration Manager or Contract Administration Lead, the Contract Administration Specialist is responsible for the comprehensive and diligent…
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/ Design Manager confirms invoices against contract scope; you record, schedule and pay

Pomerleau

Contract Administration Specialist

Montreal, QC, Canada

Apply on jobs.pomerleau.ca About employer

Applications open in a new tab.

Job details

Experience: 3 to 6 years of experience in the industrial construction sector, including significant experience in project contract administration.
Posting language: English
Posted: Nov 11, 2026

Original job description

Job Description

Ready to build your career? We want to hear from you.

Under the supervision of the Contract Administration Manager or Contract Administration Lead, the Contract Administration Specialist is responsible for the comprehensive and diligent management of industrial contracts, from award through closeout. The incumbent serves as a functional reference for project teams, contributes to the contractual risk management of projects, and ensures compliance with internal, legal, and contractual requirements.

What you will do

Initial Preparation and Coordination

Participate actively in pre-award contract meetings to gain a thorough understanding of decisions, strategies, and key project considerations.
Collaborate with the Procurement team to incorporate negotiated terms and conditions into contract agreements.
Review contracts, proposals, and vendors to identify risks, critical provisions, and non-compliance issues.
Develop a comprehensive understanding of the contractual scope, applicable standards, and project requirements.
Perform cost analyses, scenario evaluations, and comparative studies as required.

Contract Award and Mobilization

Organize and facilitate contract kick-off meetings.
Establish contract files and define change management and contract administration processes.
Coordinate the preparation and distribution of contractual documentation to stakeholders.
Support contract implementation and provide guidance to project teams.

Contract Administration and Execution Monitoring

Serve as the primary point of contact for contractual communications with subcontractors.
Review, validate, and negotiate contractual claims, requests, and change orders.
Monitor key contractual performance indicators (KPIs) and prepare the monthly Estimate at Completion (EAC).
Analyze and justify cost variances while supporting project controls activities.
Oversee progress payments, final payments, and holdback administration.

Claims Management and Compliance

Identify contractual risks and contribute to mitigation strategies.
Support the resolution of disputes, claims, and contested issues.
Maintain contract records and documentation for contractual and legal purposes.
Ensure compliance with applicable standards, regulations, and internal procedures.

Contract Closeout

Lead the administrative and financial closeout of contracts.
Finalize change orders, final accounts, and release of holdbacks.
Compile closeout documentation and capture lessons learned.

Cross-Functional Collaboration and Coordination

Work closely with Project, Construction, Finance, and Legal teams.
Provide contractual and technical guidance to site personnel and project stakeholders.
Contribute to the continuous improvement of contract management and administration practices.

This role could be for you if you have

Bachelor’s degree in Engineering, Law, Construction Management, or another related field.

College diploma (DEC) in Civil Engineering Technology or a related discipline, combined with significant experience in industrial contract administration.

3 to 6 years of experience in the industrial construction sector, including significant experience in project contract administration.
Demonstrated experience in analyzing contract clauses, contractual documentation, and their financial and operational impacts.
Strong understanding of construction project documentation, including tender documents, contracts, budgets, cost tracking, payment applications, and change orders.
Ability to read, interpret, and apply contracts, drawings, specifications, and scope of work documents.
Proven ability to collaborate closely with project teams, subcontractors, and internal stakeholders.
Proficiency in contract management tools, information systems, and standard business software applications.

Benefits

RRSP with up to 5% employer matching
Hybrid work model for corporate roles
Employee stock ownership program
Career growth through real development opportunities
Transit pass reimbursement - get to work for free
Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

General Information

Job Location

Montreal, QC

Date Published

11-Nov-2026

Department

Industrial Projects Professionals

Employment Type

Permanent

Working Arrangement

Hybrid

Role Type

Full-Time

Apply on jobs.pomerleau.ca About employer

More about this job

Responsibilities

The Contract Administration Specialist manages industrial contracts from award through closeout, ensuring compliance with legal and contractual requirements. They serve as a primary point of contact for subcontractors, oversee change orders, and support project teams with cost analysis and risk mitigation.

Requirements

Candidates must hold a bachelor's degree in Engineering, Law, or Construction Management, or a college diploma in Civil Engineering Technology with significant experience. The role requires 3 to 6 years of experience in the industrial construction sector and proficiency in contract management tools.

Skills

Contract administration
Risk management
Procurement
Cost analysis
Change management
Claims management
Contract negotiation
KPI monitoring
Project controls
Construction documentation
Financial closeout
Stakeholder management
Technical guidance
Regulatory compliance
Contractual documentation

Benefits

RRSP with up to 5% employer matching
Hybrid work model
Employee stock ownership program
Career growth opportunities
Transit pass reimbursement
Minimum 4 weeks of vacation

Visa sponsorship

Not detected in the job text

Keywords

Contract Administration
Industrial Construction
Procurement
Risk Management
Change Orders
Cost Tracking
Project Controls
Subcontractor Management
KPIs
EAC
Tender Documents
Legal Compliance
Financial Closeout
Engineering
Construction Management
Contractual Claims
Holdback Administration
Project Teams
Documentation
Negotiation

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Work requirements

Jobs in Canada