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Added 5 mins ago
NS
Leader Patient Flow Operations - Access and Flow
Nova Scotia Health Authority
Sydney Indian Reserve No. 28A, NS · Sydney, NS
- Full-time
The Leader Patient Flow Operations exhibits sound professional judgement and initiative while working within the framework and objectives of the Health Services Program and the Mission,…
Added 5 mins ago
J
Environmental Impact Assessment Professional
Jacobs
Ottawa, ON
- $98,500 to $153,850 USD / year
- Full-time
…a full-time hybrid office-home role based out of one of our Canada offices (Calgary, Edmonton, Burnaby, Victoria, Toronto, Ottawa, Montreal, or…
Added 5 mins ago
MV
Program Assistant
Metro Vancouver Regional Parks Foundation
Burnaby, BC
- Full-time
…activities, outdoor recreation, and community building. Our Peer Leader program supports youth ages 15–18 in developing leadership skills through training, mentorship, and hands-on…
Added 36 mins ago
UO
Documentation & Compliance Specialist, Office of the VP (Finance and Services) and CFO
University of Calgary
Calgary, AB
- Full-time
UCalgary is Canada's entrepreneurial university, located in Canada's most enterprising city. It is a top research university and one of the highest-ranked universities of its age. Founded…
Added 36 mins ago
FN
Manager, Physician Contracts
First Nations Health Authority
Vancouver, BC · Metro Vancouver A, BC
- Full-time
The first of its kind in Canada, FNHA works as a health-and-wellness partner with BC First Nations to support self-determination and decision-making to improve health outcomes.
Added 1 hour ago
Instrumentation and Communication Work Leader
FortisBC
Surrey, BC
Takes initiative to proactively address and prevent problems
Added 1 hour ago
T
Customer Experience Associate
TD
Burnaby, BC
- Part-time
…refreshingly simple for over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and…
Added 1 hour ago
T
Personal Banking Associate Trainee
TD
St. Albert, AB
- Full-time
…refreshingly simple for over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and…
Added 1 hour ago
T
Customer Experience Associate
TD
Duncan, BC
- Part-time
…refreshingly simple for over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and…
Added 1 hour ago
B
Personal Banking Associate
BMO
Toronto, ON
- Full-time
As a lobby leader, assists in conducting client conversations about banking services to recommend alternative banking channels and provide personal banking and investment advice.
Added 1 hour ago
PH
Operations Coordinator, Advancing Health
Providence Healthcare
Vancouver, BC
- Temporary
…innovative approach to the delivery of integrated care in B.C. and Canada, designed to appropriately address the future health needs of patients, families, and our communities. From…
Added 1 hour ago
CC
Retail Shift Leader
Canna Cabana
Winnipeg, MB · Portage, Winnipeg, MB
- Full-time
Take the initiative: recruit, coach, and train top talent in an emerging new industry to ensure your team educates and informs their customers.
Added 2 hours ago
T
Customer Experience Associate
TD
Calgary, AB
- Part-time
…refreshingly simple for over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and…
Added 2 hours ago
D
Associate Dentist - Tuscany Dental Centre
dentalcorp
Victoria, BC · Tuscany Dental Centre
- Part-time
Associate Development Program: A structured yet flexible learning initiative with curated offerings from top clinicians and mentors where you will receive individualized learning &…
Added 2 hours ago
T
Customer Experience Associate
TD
Yorkton, SK
- Part-time
…refreshingly simple for over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and…
Added 2 hours ago
Application Architect, Scotiabank
Scotiabank
Toronto, ON
We are looking for an enthusiastic and skilled technology leader to deliver value for key fraud and insider threat solutions. This role will support both ongoing and new projects that serve…
Added 2 hours ago
L
Business Analyst, Requirement Specialist - Health and Welfare Administration
LifeWorks
Toronto, ON
- Full-time
Independent, self-directed, and comfortable taking initiative and exercising good judgment
Added 3 hours ago
ER
Sr. Sales Coordinator
Empire Roofing
Georgetown, ON
- Full-time
At Empire Roofing Corporation, we take pride in quality, safety, and doing things the right way. With operations across Canada and the U.S., our success is built on teamwork,…
Added 3 hours ago
T
Customer Experience Associate
TD
Red Deer, AB
- Part-time
…refreshingly simple for over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and…
Added 4 hours ago
VC
Clinical Operations Supervisor (RPN/RN) - Long Term Care
Vancouver Coastal Health
Richmond, BC
- $52.39 to $66.65 CAD / hour
- Temporary
…implementation of minimum Nurse to Patient Ratios (mNPRs), an initiative aimed at enhancing nursing practice and strengthening quality of care across the health system. mNPRs set the…
Added 4 hours ago
HA
Medical Aesthetics Account Manager – BC East, Hugel Canada
Hugel Aesthetics
BC · Vancoucer, British Columbia
- Full-time
Founded in 2001, Hugel is a South Korea–based global leader in medical aesthetics, specializing in the development and commercialization of botulinum toxin, hyaluronic acid fillers, skin…
Added 5 hours ago
T
Personal Banking Associate Trainee
TD
Delta, BC
- Full-time
…refreshingly simple for over 27 million households and businesses in Canada, the United States and around the world. More than 95,000 TD colleagues bring their skills, talent, and…
Added 5 hours ago
A
Steward (Part-Time)
AccorHotel
Calgary, AB
- Part-time
Communicate equipment shortages, maintenance concerns, and operational issues to the appropriate leader.
Added 5 hours ago
Accounts Payable Specialist (9-Month Contract)
Tridel Group of Companies
Toronto, ON
Ability to take initiative on their own and reliability to complete tasks.
Added 5 hours ago
HA
Junior Product Manager, Hugel Canada
Hugel Aesthetics
Toronto, ON
- Full-time
Founded in 2001, Hugel is a South Korea–based global leader in medical aesthetics, specializing in the development and commercialization of botulinum toxin, hyaluronic acid fillers, skin…

Closed listing

Pomerleau

Executive Assistant – Civil & Infrastructure

Montreal, QC, Canada

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Posting language: English
Posted: Jul 15, 2026

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Original job description

Archived listing. The details below describe a past opening.

Job Description

Ready to build your career? We want to hear from you.

As an Executive Assistant within Pomerleau’s Bridges and Marine Works team, you will serve as the right-hand person to the Vice President and a key partner to the leadership team. You will contribute to the division’s operational efficiency by coordinating administrative activities, tracking strategic priorities, and preparing executive deliverables. Working on large-scale construction projects across the country, you will have the opportunity to thrive in a dynamic environment where your organizational skills, autonomy, and proactive approach will have a direct impact on the team’s success.

What you will do

· Provide administrative and operational support to the Vice President and leadership team.

· Act as the central point of contact between directors, corporate functions, and internal stakeholders.

· Plan, prepare, and coordinate Monthly Operational Reviews (MORs) and other leadership meetings.

· Prepare agendas, meeting minutes, decision logs, and action item follow-ups.

Track commitments and ensure follow-through on actions arising from management meetings.

· Coordinate leadership committees, collaborative meetings, and internal forums.

· Centralize, organize, and maintain division documentation.

· Manage and govern SharePoint sites and collaboration tools.

· Maintain organizational charts, distribution lists, and division directories.

· Prepare and format PowerPoint presentations, executive briefs, reports, and leadership documents.

· Produce summaries, dashboards, and decision-support materials.

· Coordinate division events, workshops, retreats, conferences, and travel arrangements.

· Contribute to the continuous improvement of administrative and operational processes.

This Role Is for You If You Have

· A diploma in Administration, Office Technology, Management, or a related field.

· At least five years of experience in an executive support or leadership coordination role.

· Exceptional organizational skills and the ability to manage multiple priorities simultaneously.

· Strong communication, writing, and summarization skills.

· A high level of autonomy, initiative, and professional judgment.

· The professionalism and discretion required to handle confidential and sensitive information.

· The ability to collaborate effectively with stakeholders at all levels of the organization.

· Advanced proficiency in Microsoft 365, including Outlook, Excel, PowerPoint, Teams, and SharePoint.

Additional Assets

· Experience preparing executive presentations, management reports, and leadership-level documentation.

· Experience in a project-based environment or within the construction industry.

Benefits

RRSP with up to 5% employer matching
Hybrid work model for corporate roles
Employee stock ownership program
Career growth through real development opportunities
Transit pass reimbursement - get to work for free
Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

General Information

Job Location

Montreal, QC

Date Published

15-Jul-2026

Department

Administration

Employment Type

Permanent

Working Arrangement

Hybrid

Role Type

Full-Time

About employer

More about this job

Responsibilities

The Executive Assistant will provide administrative and operational support to the Vice President and leadership team while coordinating strategic priorities and meetings. They will also manage division documentation, prepare executive deliverables, and facilitate communication across internal stakeholders.

Requirements

Candidates must possess a diploma in Administration or a related field and at least five years of experience in an executive support role. Proficiency in Microsoft 365 and strong organizational, writing, and collaboration skills are essential for this position.

Skills

Administrative support
Operational support
Project coordination
Meeting management
Document management
SharePoint
Microsoft 365
Outlook
Excel
PowerPoint
Teams
Communication
Writing
Summarization
Organizational skills
Professional judgment

Benefits

RRSP with up to 5% employer matching
Hybrid work model
Employee stock ownership program
Career growth opportunities
Transit pass reimbursement
Minimum 4 weeks of vacation

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Civil & Infrastructure
Pomerleau
Administrative
Operational efficiency
Monthly Operational Reviews
SharePoint
Microsoft 365
Outlook
Excel
PowerPoint
Teams
Construction industry
Project-based environment
Leadership support
Documentation management
Strategic priorities
Executive briefs
Dashboards
Event coordination
Travel arrangements
Continuous improvement
Office Technology
Management
Stakeholder management

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