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Pomerleau

Executive Assistant – Civil & Infrastructure

Montreal, QC, Canada

Posting language: English
Posted: Jul 15, 2026

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Original job description

Job Description

Ready to build your career? We want to hear from you.

As an Executive Assistant within Pomerleau’s Bridges and Marine Works team, you will serve as the right-hand person to the Vice President and a key partner to the leadership team. You will contribute to the division’s operational efficiency by coordinating administrative activities, tracking strategic priorities, and preparing executive deliverables. Working on large-scale construction projects across the country, you will have the opportunity to thrive in a dynamic environment where your organizational skills, autonomy, and proactive approach will have a direct impact on the team’s success.

What you will do

· Provide administrative and operational support to the Vice President and leadership team.

· Act as the central point of contact between directors, corporate functions, and internal stakeholders.

· Plan, prepare, and coordinate Monthly Operational Reviews (MORs) and other leadership meetings.

· Prepare agendas, meeting minutes, decision logs, and action item follow-ups.

Track commitments and ensure follow-through on actions arising from management meetings.

· Coordinate leadership committees, collaborative meetings, and internal forums.

· Centralize, organize, and maintain division documentation.

· Manage and govern SharePoint sites and collaboration tools.

· Maintain organizational charts, distribution lists, and division directories.

· Prepare and format PowerPoint presentations, executive briefs, reports, and leadership documents.

· Produce summaries, dashboards, and decision-support materials.

· Coordinate division events, workshops, retreats, conferences, and travel arrangements.

· Contribute to the continuous improvement of administrative and operational processes.

This Role Is for You If You Have

· A diploma in Administration, Office Technology, Management, or a related field.

· At least five years of experience in an executive support or leadership coordination role.

· Exceptional organizational skills and the ability to manage multiple priorities simultaneously.

· Strong communication, writing, and summarization skills.

· A high level of autonomy, initiative, and professional judgment.

· The professionalism and discretion required to handle confidential and sensitive information.

· The ability to collaborate effectively with stakeholders at all levels of the organization.

· Advanced proficiency in Microsoft 365, including Outlook, Excel, PowerPoint, Teams, and SharePoint.

Additional Assets

· Experience preparing executive presentations, management reports, and leadership-level documentation.

· Experience in a project-based environment or within the construction industry.

Benefits

RRSP with up to 5% employer matching
Hybrid work model for corporate roles
Employee stock ownership program
Career growth through real development opportunities
Transit pass reimbursement - get to work for free
Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

General Information

Job Location

Montreal, QC

Date Published

15-Jul-2026

Department

Administration

Employment Type

Permanent

Working Arrangement

Hybrid

Role Type

Full-Time

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More about this job

Responsibilities

The Executive Assistant will provide administrative and operational support to the Vice President and leadership team while coordinating strategic priorities and meetings. They will also manage division documentation, prepare executive deliverables, and facilitate communication across internal stakeholders.

Requirements

Candidates must possess a diploma in Administration or a related field and at least five years of experience in an executive support role. Proficiency in Microsoft 365 and strong organizational, writing, and collaboration skills are essential for this position.

Skills

Administrative support
Operational support
Project coordination
Meeting management
Document management
SharePoint
Microsoft 365
Outlook
Excel
PowerPoint
Teams
Communication
Writing
Summarization
Organizational skills
Professional judgment

Benefits

RRSP with up to 5% employer matching
Hybrid work model
Employee stock ownership program
Career growth opportunities
Transit pass reimbursement
Minimum 4 weeks of vacation

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Civil & Infrastructure
Pomerleau
Administrative
Operational efficiency
Monthly Operational Reviews
SharePoint
Microsoft 365
Outlook
Excel
PowerPoint
Teams
Construction industry
Project-based environment
Leadership support
Documentation management
Strategic priorities
Executive briefs
Dashboards
Event coordination
Travel arrangements
Continuous improvement
Office Technology
Management
Stakeholder management

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