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Pomerleau

Executive Project Assistant

Montreal, QC, Canada

Experience: Minimum of 2 years of relevant experience in a similar role.
Working hours: 40 hours per week
Posting language: English
Posted: Sep 29, 2026

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Original job description

General Information

Job Location

Montreal, QC

Date Published

29-Sep-2026

Department

Administration - Major Projects

Employment Type

Permanent

Working Arrangement

On-Site

Role Type

Full-Time

Job Description

Ready to build your career? We want to hear from you.

This role involves supporting project team members by providing guidance and administrative support throughout all phases of the construction process.

What you will do :

Prepare, process, and draft all required correspondence and ensure the execution of various mandates across departments.
Serve as a key resource supporting the Executive Vice President, acting as the primary point of contact, triaging requests, and ensuring appropriate follow-up.
Coordinate various executive meetings, including the preparation of required documents, reports, and presentations.
Proactively identify, anticipate, and promptly communicate potential obstacles or roadblocks.
Effectively and proactively manage calendars and schedules.
Manage emails and maintain an efficient filing and document management system.
Ensure proper tracking and prioritization of tasks while maintaining the quality of established processes.
Facilitate the effective execution of the Executive Vice President’s responsibilities and activities.
Participate in special projects and strategic initiatives.
Provide translation support for various communications as required.
Prepare, reconcile, and follow up on executive expense reports and payments.
Organize and synthesize information received from various stakeholders and executives.
Draft a variety of publications, editorials, speeches, and executive communications.

This role could be for you if you have :

Minimum of 2 years of relevant experience in a similar role.
Diploma of Vocational Studies (DVS), Attestation of College Studies (ACS), or an equivalent combination of education and relevant experience.
Demonstrated creativity, autonomy, and versatility.
Strong attention to detail and the ability to manage multiple priorities simultaneously.
Excellent organizational skills, sense of responsibility, and strong political savvy.
Strong interpersonal and relationship-building skills.
High level of adaptability and flexibility.
Ability to maintain discretion and confidentiality at all times.
Sound judgment and the ability to anticipate needs and requirements proactively.
Exceptional attention to detail.
Demonstrated integrity and a collaborative, caring approach.
Advanced proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

Work Location : 4275 Jean-Talon East Street, Montréal, QC H1S 1J5

Employment Conditions :

Permanent full-time position 40 hours per week
Language of Work : French

Compensation and Benefits :

Salary ranging from $60,000 to $65,000, with eligibility for the company bonus program and employee share ownership plan.
Up to 5% RRSP matching following the eligibility period.
4 weeks of vacation.
Comprehensive health, medical, and dental coverage paid by the employer.
Annual salary increases ranging from 2% to 5% based on performance.

Contact Information : Estelle Lopez ( estelle.lopez@pomerleau.ca ) +1 (514) 789-2728

Benefits

RRSP with up to 5% employer matching
Hybrid work model for corporate roles
Employee stock ownership program
Career growth through real development opportunities
Transit pass reimbursement - get to work for free
Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

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More about this job

Responsibilities

The Executive Project Assistant provides administrative support to the Executive Vice President and project team members throughout construction phases. Responsibilities include managing calendars, drafting communications, coordinating executive meetings, and overseeing document management systems.

Requirements

Candidates must have at least 2 years of relevant experience and a DVS, ACS, or equivalent education. Proficiency in Microsoft Office and strong organizational, interpersonal, and communication skills are required.

Skills

Administrative support
Calendar management
Document management
Project coordination
Communication
Microsoft Office
Word
Excel
PowerPoint
Outlook
Expense reporting
Drafting correspondence
Attention to detail
Relationship building
Confidentiality
Strategic planning

Benefits

RRSP matching
Employee stock ownership plan
Vacation
Health insurance
Medical coverage
Dental coverage
Transit pass reimbursement
Bonus program

Visa sponsorship

Not detected in the job text

Hiring contact

Estelle Lopez

Hiring contact email

estelle.lopez@pomerleau.ca

Keywords

Construction
Administration
Project Management
Executive Support
Microsoft Office
Word
Excel
PowerPoint
Outlook
Document Management
Expense Reports
Strategic Initiatives
Communication
Scheduling
Stakeholder Management
Confidentiality
Professionalism
Reporting
Drafting
Coordination

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