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Pomerleau

Project Administration Coordinator - Industrial

Granby, QC, Canada

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Job details

Experience: 3-5 years of relevant experience in a similar role.
Posting language: English
Posted: Nov 6, 2026

Original job description

Job Description

Ready to build your career? We want to hear from you.

As a Project Administration Coordinator working in the Industrial team at Pomerleau, you will play a key role in supporting the project teams with essential administrative tasks. Working on large-scale building and infrastructure projects - ranging from $1.5 to upwards of $1 billion, you will be responsible for a variety of tasks including updating project documentation, managing meeting schedules, and coordinating various project resources.

What you will do

Administrative Management and Documentation

Manage delivery slips and work orders in accordance with the project’s general conditions.
Collect, validate, and organize timesheets in line with the project’s general conditions.
Verify document coding and ensure compliance.
Upload daily reports, work orders, delivery slips, and other relevant documents to Procore.
Maintain up-to-date standard documents used for kickoff meetings with subcontractors.
Update dashboards used for project administrative tracking.
Support the project controls team.
Contribute to the preparation of weekly and monthly reports for the client.

Procurement, Orders, and Payments

Prepare certain purchase requests and follow up on orders.
Support the verification of payment applications from certain subcontractors (DDP).

Site Coordination Support

Participate in the daily organization of the Planning of the Day (POD).
Assist with meeting planning (logistics, invitations, document preparation).
Prepare selected meeting minutes.

Logistics, Inventory, and Visual Tracking

Maintain inventory of office equipment and administrative supplies.
Maintain the site cafeteria inventory.
Produce weekly photo reports.
Update site photos weekly in the HoloBuilder software.

This role could be for you if you have

A college diploma in office administration, or an equivalent combination of education and industry experience.
3-5 years of relevant experience in a similar role.
Comfortable using technology tools and management platforms (e.g., Procore, HoloBuilder).
Proficient with the Microsoft Office suite.

Additional assets:

Prior knowledge of the construction industry.

Benefits

RRSP with up to 5% employer matching
Hybrid work model for corporate roles
Employee stock ownership program
Career growth through real development opportunities
Transit pass reimbursement - get to work for free
Minimum 4 weeks of vacation from day one

For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

General Information

Job Location

Granby, QC

Date Published

06-Nov-2026

Department

Industrial Projects Professionals

Employment Type

Permanent

Working Arrangement

Hybrid

Role Type

Full-Time

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More about this job

Responsibilities

The Project Administration Coordinator supports industrial project teams by managing documentation, timesheets, and procurement tasks. They also assist with site logistics, meeting coordination, and the maintenance of project tracking software.

Requirements

Candidates must possess a college diploma in office administration or equivalent experience, along with 3-5 years of relevant industry experience. Proficiency in Microsoft Office and construction management platforms like Procore is required.

Skills

Office administration
Project documentation
Procore
HoloBuilder
Microsoft Office
Procurement
Timesheet management
Report preparation
Meeting coordination
Inventory management
Site coordination
Document coding
Purchase requests
Data entry
Administrative support

Benefits

RRSP with up to 5% employer matching
Hybrid work model
Employee stock ownership program
Career growth opportunities
Transit pass reimbursement
Minimum 4 weeks of vacation

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Industrial Construction
Procore
HoloBuilder
Microsoft Office
Procurement
Timesheets
Document Control
Site Coordination
Inventory Management
Purchase Requests
Reporting
Subcontractor Management
Infrastructure Projects
Project Controls
Administrative Support
Construction Industry

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