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Pomerleau

Project Administrative Assistant

Toronto, ON, Canada

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Job details

Experience: 2+ years of administrative experience in a similar role
Posting language: English
Posted: Sep 14, 2026

Original job description

Job Description

Ready to build your career? We want to hear from you.

As a Project Administrative Assistant working on the WAHA Project team at Pomerleau Construction, you will play a key role in supporting the project team(s) with key administrative tasks. Working on $2 billion project, you will support the maintenance of project documentation, meeting schedules, and assisting with the coordination of project resources.

What you will do:

Proactively communicate and maintain open lines of communication when working with team members, trade partners, consultants and clients, providing exceptional client service.
Take pride in using and maintaining our innovative internal technology systems to maintain project documentation.
Diligently assist with key documentation and drafting of contract award letters.
You are a stickler for detail and consistently ensure that key information is updated and distributed accordingly.
Utilize your passion for organization through the maintenance of shop drawings, RFI’s, material purchase orders, change notice quotes and project completion documents.
Proactively adapt to all project changes, updating project presentations accordingly.
Take charge of our project invoicing and ensure the successful transmission to our Accounts Payable team.
Support overall office operations by maintaining an organized, efficient workspace and assisting with administrative tasks to ensure smooth day‑to‑day functioning.

This role could be for you if you have

2+ years of administrative experience in a similar role

Post-secondary education in Office or Legal Administration, or a combination of education and industry experience
Experience with construction, estimating and/or knowledge of contracts is preferred
Ability to work in a fast-paced environment using strong multitasking and prioritization skills
Solid written and verbal communication skills
Proven organizational skills and a keen attention to detail
Proficiency in Microsoft Office Suite and Bluebeam
Knowledge of Smartbid and CMiC is an asset

Benefits

RRSP with up to 5% employer matching
Hybrid work model for corporate roles
Employee stock ownership program
Career growth through real development opportunities
Transit pass reimbursement - get to work for free
Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

The expected compensation range posted for this role applies to available work locations in Ontario and/or British Columbia. Offered compensation may vary from the posted range based on a candidate’s relevant skills, experience, qualifications, geographic location, and the final job for which they are hired.

Please view this job on Pomerleau’s official Career Site if the posted compensation range is unavailable on a third‑party job board.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

General Information

Job Location

Toronto, ON

Date Published

14-Sep-2026

Department

Administration

Employment Type

Permanent

Working Arrangement

Hybrid

Role Type

Full-Time

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More about this job

Responsibilities

The Project Administrative Assistant will support the project team by maintaining project documentation, managing meeting schedules, and coordinating project resources. They are also responsible for handling project invoicing, drafting contract award letters, and ensuring efficient office operations.

Requirements

Candidates must have at least 2 years of administrative experience and post-secondary education in Office or Legal Administration. Proficiency in Microsoft Office and Bluebeam is required, with preference given to those with construction or estimating knowledge.

Skills

Project documentation
Contract administration
Client service
Microsoft Office Suite
Bluebeam
Smartbid
CMiC
Invoicing
Multitasking
Prioritization
Communication skills
Organizational skills
Attention to detail
Construction documentation
RFI management
Shop drawings

Benefits

RRSP with up to 5% employer matching
Hybrid work model
Employee stock ownership program
Career growth opportunities
Transit pass reimbursement
Minimum 4 weeks of vacation

Visa sponsorship

Not detected in the job text

Keywords

Construction
Documentation
Contract award letters
RFI
Shop drawings
Invoicing
Accounts payable
Microsoft Office
Bluebeam
Smartbid
CMiC
Estimating
Administrative support
Project management
Office administration
Legal administration
Client service
Hybrid work
RRSP
Employee stock ownership

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