Project Administrative Assistant
- Montreal, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Experience
- 5+ years’ administrative experience working in a fast-paced environment.
- Posting language
- English
- Posted
Original job description
Job Description
Ready to build your career? We want to hear from you.
As a Project Administrative Assistant working in the Building Operations team at Pomerleau, you will play a key role in supporting the project teams with essential administrative tasks. Working on large-scale building and infrastructure projects - ranging from $1.5 to upwards of $1 billion, you will be responsible for a variety of tasks including updating project documentation, managing meeting schedules, and coordinating various project resources.
What you will do
Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.
Ready to build your career? We want to hear from you.
As a Project Administrative Assistant working in the Building Operations team at Pomerleau, you will play a key role in supporting the project teams with essential administrative tasks. Working on large-scale building and infrastructure projects - ranging from $1.5 to upwards of $1 billion, you will be responsible for a variety of tasks including updating project documentation, managing meeting schedules, and coordinating various project resources.
What you will do
- Proactively communicate and maintain open lines of communication when working with team members, trade partners, consultants and clients, providing exceptional client service.
- Take pride in using and maintaining our innovative internal technology systems to maintain project documentation.
- Diligently assist with key documentation and drafting of contract award letters.
- You are a stickler for detail and consistently ensure that key information is updated and distributed accordingly.
- Utilize your passion for organization through the maintenance of shop drawings, RFI’s, material purchase orders, change notice quotes and project completion documents.
- Proactively adapt to all project changes, updating project presentations accordingly.
- Take charge of our project invoicing and ensure the successful transmission to our Accounts Payable team.
- 5+ years’ administrative experience working in a fast-paced environment.
- A College Diploma in Office Administration, or a combination of education and industry experience.
- A knack for working with MS Office suite.
- Previous knowledge of the construction industry.
- Experience working with Procore.
- RRSP with up to 5% employer matching
- Hybrid work model for corporate roles
- Employee stock ownership program
- Career growth through real development opportunities
- Transit pass reimbursement - get to work for free
- Minimum 4 weeks of vacation from day one
Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.
More about this job
Responsibilities
The role involves supporting project teams by managing essential documentation, meeting schedules, and coordinating resources for large-scale building projects. Key tasks include handling project invoicing, drafting contract award letters, and maintaining shop drawings and RFIs.
Requirements
Candidates need 5+ years of administrative experience in a fast-paced environment and a College Diploma in Office Administration or equivalent experience. Proficiency in MS Office is required, with Procore and construction industry knowledge considered assets.
Skills
- Project Administration
- Documentation Management
- Meeting Scheduling
- Client Service
- Contract Drafting
- MS Office Suite
- Procore
- Invoicing
- Organization
- Communication
Benefits
- RRSP with up to 5% employer matching
- Hybrid work model
- Employee stock ownership program
- Career growth opportunities
- Transit pass reimbursement
- Minimum 4 weeks of vacation
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Construction
Keywords
- Construction
- Project Administration
- Procore
- MS Office
- RFI
- Shop Drawings
- Purchase Orders
- Change Notice Quotes
- Invoicing
- Contract Award Letters
- Building Operations
- Infrastructure Projects
- Administrative Support