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Added 1 hour ago
PA
Network and Systems Specialist
Prodomax Automation Ltd.
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- Full-time
This position will report to the (Information Technology) IT Manager, North America and dotted line to the Chief Financial Officer.
Added 1 hour ago
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Coordinator, People & Culture Hotel Operations - Global, Raffles & Fairmont
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- Full-time
Post-secondary education in Human Resources, Business Administration, Hospitality Management, or a related discipline preferred.
Added 2 hours ago
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Coordinator, People & Culture Hotel Operations - Global, Raffles & Fairmont
AccorCorpo
Toronto, ON
- Full-time
· Post-secondary education in Human Resources, Business Administration, Hospitality Management, or a related discipline preferred.
Added 2 hours ago
NR
Finance Education & Communication Advisor
Niagara Region
ON · Niagara, ON
- Full-time
Post-secondary degree in Business Administration, Adult Education, Human Resource Management or other related discipline.
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Burnaby, BC
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Added 10 hours ago
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Added 11 hours ago
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Burnaby, BC
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…comprehensive educational programs and services to 41 elementary and 8 secondary schools, plus a number of additional facilities. The Burnaby School District is seeking a Senior Buyer to…
Added 15 hours ago
UO
Department Secretary
University of Victoria
Victoria, BC
- Full-time
This position requires a level of education, training and experience equivalent to a minimum of 3 years’ experience working in a senior administrative assistant role, preferably in a…
Added 15 hours ago
NF
People Services Specialist
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Post-secondary education in Human Resources, a related field, or equivalent experience
Added 18 hours ago
1P
Information Technology Service Desk
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Two-year post-secondary diploma in Information Technology or a related discipline.
Added 23 hours ago
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Campus Director
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Surrey, BC
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…Canadian career training institution, dedicated to quality education and student success. Established in 1970, we offer over 50 diploma and certifications programs across various…
Added 1 day ago
Campus Director
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AVRCE Casual Educational Assistants - November 2026
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ANNAPOLIS VALLEY REGIONAL CENTRE FOR EDUCATION
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Area Sales Manager
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Post-secondary education in Business, Engineering, or a related field, or equivalent combination of education and relevant experience.
Added 1 day ago
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HSE Specialist II
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Added 1 day ago
NS
EDUCATIONAL ASSISTANT: CLASSROOM ASSISTANT/PHYSICAL CARE
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North Bay, ON
- Temporary
Two-year post-secondary diploma in a relevant field such as Developmental Service Worker, Youth Worker, Early Childhood Education, or Practical Nursing (formerly RNA diploma).
Added 1 day ago
NS
EDUCATIONAL ASSISTANT: CLASSROOM ASSISTANT/PHYSICAL CARE
Nipissing-Parry Sound Catholic District School Board
North Bay, ON
- Full-time
Two-year post-secondary diploma in a relevant field such as Developmental Service Worker, Youth Worker, Early Childhood Education, or Practical Nursing (formerly RNA diploma).
Added 1 day ago
NS
EDUCATIONAL ASSISTANT: CLASSROOM ASSISTANT/PHYSICAL CARE
Nipissing-Parry Sound Catholic District School Board
North Bay, ON
- Temporary
Two-year post-secondary diploma in a relevant field such as Developmental Service Worker, Youth Worker, Early Childhood Education, or Practical Nursing (formerly RNA diploma).
Added 1 day ago
DS
Accounting Clerk - Continuing - Tuesday/Thursday/Friday
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Delta, BC
- Full-time
…duties to support the accounting and purchasing functions of a secondary…
Added 1 day ago
NS
EDUCATIONAL ASSISTANT: CLASSROOM ASSISTANT/PHYSICAL CARE
Nipissing-Parry Sound Catholic District School Board
North Bay, ON
- Full-time
Two-year post-secondary diploma in a relevant field such as Developmental Service Worker, Youth Worker, Early Childhood Education, or Practical Nursing (formerly RNA diploma).

Pomerleau

Project Administrative Assistant

Toronto, ON, Canada

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Job details

Experience: 2+ years of administrative experience in a similar role
Posting language: English
Posted: Sep 14, 2026

Original job description

Job Description

Ready to build your career? We want to hear from you.

As a Project Administrative Assistant working on the WAHA Project team at Pomerleau Construction, you will play a key role in supporting the project team(s) with key administrative tasks. Working on $2 billion project, you will support the maintenance of project documentation, meeting schedules, and assisting with the coordination of project resources.

What you will do:

Proactively communicate and maintain open lines of communication when working with team members, trade partners, consultants and clients, providing exceptional client service.
Take pride in using and maintaining our innovative internal technology systems to maintain project documentation.
Diligently assist with key documentation and drafting of contract award letters.
You are a stickler for detail and consistently ensure that key information is updated and distributed accordingly.
Utilize your passion for organization through the maintenance of shop drawings, RFI’s, material purchase orders, change notice quotes and project completion documents.
Proactively adapt to all project changes, updating project presentations accordingly.
Take charge of our project invoicing and ensure the successful transmission to our Accounts Payable team.
Support overall office operations by maintaining an organized, efficient workspace and assisting with administrative tasks to ensure smooth day‑to‑day functioning.

This role could be for you if you have

2+ years of administrative experience in a similar role

Post-secondary education in Office or Legal Administration, or a combination of education and industry experience
Experience with construction, estimating and/or knowledge of contracts is preferred
Ability to work in a fast-paced environment using strong multitasking and prioritization skills
Solid written and verbal communication skills
Proven organizational skills and a keen attention to detail
Proficiency in Microsoft Office Suite and Bluebeam
Knowledge of Smartbid and CMiC is an asset

Benefits

RRSP with up to 5% employer matching
Hybrid work model for corporate roles
Employee stock ownership program
Career growth through real development opportunities
Transit pass reimbursement - get to work for free
Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

The expected compensation range posted for this role applies to available work locations in Ontario and/or British Columbia. Offered compensation may vary from the posted range based on a candidate’s relevant skills, experience, qualifications, geographic location, and the final job for which they are hired.

Please view this job on Pomerleau’s official Career Site if the posted compensation range is unavailable on a third‑party job board.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

General Information

Job Location

Toronto, ON

Date Published

14-Sep-2026

Department

Administration

Employment Type

Permanent

Working Arrangement

Hybrid

Role Type

Full-Time

Apply About employer

More about this job

Responsibilities

Maintain project documentation and schedules, coordinate project resources, and support communication with team members, trade partners, consultants, and clients. Assist with contract award letters, project records and presentations, invoicing, and day-to-day office operations.

Requirements

Requires at least two years of administrative experience in a similar role, with post-secondary education in Office or Legal Administration or a combination of education and industry experience. Candidates should have strong communication, organization, multitasking, prioritization, and attention-to-detail skills, plus proficiency in Microsoft Office Suite and Bluebeam; construction, estimating, contract knowledge, Smartbid, and CMiC are preferred or assets.

Skills

Project Documentation
Administrative Support
Communication
Organization
Attention To Detail
Multitasking
Prioritization
Microsoft Office Suite
Bluebeam
Smartbid
CMiC
Contract Documentation
Invoicing
Meeting Coordination
Project Resource Coordination

Benefits

RRSP With Up To 5% Employer Matching
Hybrid Work Model
Employee Stock Ownership Program
Career Development Opportunities
Transit Pass Reimbursement
Minimum 4 Weeks Of Vacation From Day One

Visa sponsorship

Not detected in the job text

Keywords

Construction
Project Administration
Project Documentation
Contract Award Letters
Shop Drawings
Requests For Information
Material Purchase Orders
Change Notice Quotes
Project Completion Documents
Project Invoicing
Accounts Payable
Microsoft Office Suite
Bluebeam
Smartbid
CMiC
Estimating
Contract Knowledge
Meeting Schedules
Project Resource Coordination
Office Operations

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