Closed listing
Project Administrative Assistant - Civil & Infrastructure
- Montreal, QC, Canada
Full-time
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Full-time
- Closing date
- Experience
- 2+ years’ administrative experience working in a fast-paced environment.
- Posting language
- English
- Posted
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Archived listing. The details below describe a past opening.
Job Description
Ready to build your career? We want to hear from you.
As an Administrative Assistant on the structure project team within Pomerleau’s Civil & Infrastructure operations, you will play a key role in supporting project teams with essential administrative tasks. Working on large-scale construction projects - ranging from $1.5 million to over $1 billion - you will contribute to updating project documentation, managing meeting schedules, and coordinating project resources.
What you will do
Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.
Ready to build your career? We want to hear from you.
As an Administrative Assistant on the structure project team within Pomerleau’s Civil & Infrastructure operations, you will play a key role in supporting project teams with essential administrative tasks. Working on large-scale construction projects - ranging from $1.5 million to over $1 billion - you will contribute to updating project documentation, managing meeting schedules, and coordinating project resources.
What you will do
- Proactively communicate and maintain open lines of communication when working with team members, trade partners, consultants and clients, providing exceptional client service.
- Take pride in using and maintaining our innovative internal technology systems to maintain project documentation.
- Diligently assist with key documentation and drafting of contract award letters.
- You are a stickler for detail and consistently ensure that key information is updated and distributed accordingly.
- Utilize your passion for organization through the maintenance of shop drawings, RFI’s, material purchase orders, change notice quotes and project completion documents.
- Proactively adapt to all project changes, updating project presentations accordingly.
- Take charge of our project invoicing and ensure the successful transmission to our Accounts Payable team.
- 2+ years’ administrative experience working in a fast-paced environment.
- A College Diploma in Office Administration, or a combination of education and industry experience.
- A knack for working with MS Office suite.
- You have previous knowledge of the construction industry.
- RRSP with up to 5% employer matching
- Hybrid work model for corporate roles
- Employee stock ownership program
- Career growth through real development opportunities
- Transit pass reimbursement - get to work for free
- Minimum 4 weeks of vacation from day one
Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.
More about this job
Responsibilities
Provide administrative support to civil and infrastructure project teams, including maintaining project documentation and coordinating communications, meetings, and resources. Manage project records such as shop drawings, RFIs, purchase orders, change notice quotes, and completion documents, and coordinate contract award letters and invoicing.
Requirements
Applicants should have at least two years of administrative experience in a fast-paced environment and a college diploma in Office Administration or a combination of education and industry experience. Proficiency with Microsoft Office is expected; construction industry knowledge is an additional asset.
Skills
- Administrative Support
- Project Documentation
- Communication
- Client Service
- Document Management
- Contract Documentation
- Attention To Detail
- Organization
- Shop Drawing Management
- RFI Management
- Purchase Order Management
- Change Notice Coordination
- Project Presentation Updates
- Project Invoicing
- Microsoft Office
Benefits
- RRSP With Up To 5% Employer Matching
- Hybrid Work Model
- Employee Stock Ownership Program
- Career Growth Opportunities
- Transit Pass Reimbursement
- Minimum 4 Weeks Of Vacation From Day One
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Construction
Keywords
- Civil And Infrastructure
- Construction
- Project Administration
- Office Administration
- Microsoft Office
- Project Documentation
- Contract Award Letters
- Shop Drawings
- Requests For Information
- Material Purchase Orders
- Change Notice Quotes
- Project Completion Documents
- Project Invoicing
- Accounts Payable
- Project Presentations
- Trade Partners
- Consultants
- Client Service