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Added 3 mins ago
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Pomerleau

Project Administrative Assistant - Civil & Infrastructure

Montreal, QC, Canada

Job type: Full-time
Apply by: Oct 31, 2026
Experience: 2+ years’ administrative experience working in a fast-paced environment.
Posting language: English
Posted: Oct 1, 2026

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Original job description

Job Description

Ready to build your career? We want to hear from you.

As an Administrative Assistant on the structure project team within Pomerleau’s Civil & Infrastructure operations, you will play a key role in supporting project teams with essential administrative tasks. Working on large-scale construction projects - ranging from $1.5 million to over $1 billion - you will contribute to updating project documentation, managing meeting schedules, and coordinating project resources.

What you will do

Proactively communicate and maintain open lines of communication when working with team members, trade partners, consultants and clients, providing exceptional client service.
Take pride in using and maintaining our innovative internal technology systems to maintain project documentation.
Diligently assist with key documentation and drafting of contract award letters.
You are a stickler for detail and consistently ensure that key information is updated and distributed accordingly.
Utilize your passion for organization through the maintenance of shop drawings, RFI’s, material purchase orders, change notice quotes and project completion documents.
Proactively adapt to all project changes, updating project presentations accordingly.
Take charge of our project invoicing and ensure the successful transmission to our Accounts Payable team.

This role could be for you if you have

2+ years’ administrative experience working in a fast-paced environment.
A College Diploma in Office Administration, or a combination of education and industry experience.
A knack for working with MS Office suite.

Additional Assets Include

You have previous knowledge of the construction industry.

Benefits

RRSP with up to 5% employer matching
Hybrid work model for corporate roles
Employee stock ownership program
Career growth through real development opportunities
Transit pass reimbursement - get to work for free
Minimum 4 weeks of vacation from day one

For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

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More about this job

Responsibilities

Provide administrative support to civil and infrastructure project teams, including maintaining project documentation and coordinating communications, meetings, and resources. Manage project records such as shop drawings, RFIs, purchase orders, change notice quotes, and completion documents, and coordinate contract award letters and invoicing.

Requirements

Applicants should have at least two years of administrative experience in a fast-paced environment and a college diploma in Office Administration or a combination of education and industry experience. Proficiency with Microsoft Office is expected; construction industry knowledge is an additional asset.

Skills

Administrative Support
Project Documentation
Communication
Client Service
Document Management
Contract Documentation
Attention To Detail
Organization
Shop Drawing Management
RFI Management
Purchase Order Management
Change Notice Coordination
Project Presentation Updates
Project Invoicing
Microsoft Office

Benefits

RRSP With Up To 5% Employer Matching
Hybrid Work Model
Employee Stock Ownership Program
Career Growth Opportunities
Transit Pass Reimbursement
Minimum 4 Weeks Of Vacation From Day One

Visa sponsorship

Not detected in the job text

Keywords

Civil And Infrastructure
Construction
Project Administration
Office Administration
Microsoft Office
Project Documentation
Contract Award Letters
Shop Drawings
Requests For Information
Material Purchase Orders
Change Notice Quotes
Project Completion Documents
Project Invoicing
Accounts Payable
Project Presentations
Trade Partners
Consultants
Client Service

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