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Added 2 hours ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
Husky TechnologiesTM offers a wealth of opportunity for personal growth and development. Most importantly, Husky Technologies TM offers an opportunity to work with – and be challenged by –…
Added 2 hours ago
International Partner Coordinator
Hungry For Life International
Chilliwack, BC
Part-time
International relief and community development (an asset)
Added 3 hours ago
Deputy Fire Marshal
Government of Yukon
Whitehorse, YT
Full-time
Experience serving as a Fire Service Instructor, Training Officer, Chief Training Officer (CTO), Training Coordinator, or equivalent role responsible for firefighter training and…
Added 4 hours ago
Clinical Educator
Health Careers Canada
Ottawa, ON
Full-time
…and Support Services Team, the Manager contributes to program development, implementation, monitoring, evaluation and continuous quality improvement. As a member of the Management Team, the…
Added 4 hours ago
Marketing Coordinator
Royal Bank of Canada
Toronto, ON
Full-time
The RBC Client Engagement Marketing team is hiring a Marketing Coordinator to support the team. The successful individual will bring energy, curiosity, and a knack for turning plans into…
Added 5 hours ago
Coordinator, Finance & Administrative
Simon Fraser University
Burnaby, BC
The Finance & Administrative Coordinator supports the leadership team of the Invention to Innovation Research and Innovation Institute (i2IRII) and is responsible for the day-to-day…
Added 5 hours ago
CRM Campaign Coordinator
Shell
Toronto, ON · Calgary, AB
Full-time
Shell is seeking a Customer Relationship Management (CRM) Campaign Coordinator who will play a vital role in supporting the execution of the overall CRM and Digital Engagement strategy.…
Added 5 hours ago
Coordinator for Committee Programs - Calgary
Society of Petroleum Engineers International
Calgary, AB
Full-time
The Technical and Professional Activities (TPA) team is the driving force behind SPE's technical content, professional development initiatives, and industry knowledge exchange. Working…
Added 5 hours ago
Proposals & Contracts Coordinator
Banook
Montreal, QC
Full-time
We are looking for a Contract & Proposal Coordinator to support our Business Development and Operations teams. Reporting to the Contracts & Proposals Manager, you will contribute to…
Added 6 hours ago
Director of Marketing
BinSentry
Kitchener, ON
$150,000 to $185,000 CAD / year
Full-time
through to team development and executive strategy.
Added 7 hours ago
Marketing Coordinator - 6 month contract
MCAP
Toronto, ON
$50,000 to $55,000 CAD / year
Contract
…and Communications team. The role supports multiple brands, business units, and both B2B and B2C audiences by coordinating marketing requests, maintaining project trackers and timelines,…
Added 8 hours ago
Health Information Systems Specialist
Region of Waterloo
Waterloo, ON
Conducts reviews of current business practices, including documenting existing processes and work flows, analysing factors, and providing recommendations to management and clients.
Added 8 hours ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
Husky TechnologiesTM offers a wealth of opportunity for personal growth and development. Most importantly, Husky Technologies TM offers an opportunity to work with – and be challenged by –…
Added 8 hours ago
Financial Analyst (12-Month term)
NAV CANADA
Ottawa, ON
Full-time
University degree in Accounting, Finance, Business Administration, or a related field
Added 9 hours ago
Marketing Coordinator
RBC
Toronto, ON
Full-time
The RBC Client Engagement Marketing team is hiring a Marketing Coordinator to support the team. The successful individual will bring energy, curiosity, and a knack for turning plans into…
Added 9 hours ago
Account Coordinator
Rose PR Inc.
Montreal, QC
Full-time
Business Development Commission: Earn commission for bringing new clients to the agency.
Added 9 hours ago
Community Partnership Coordinator
The Salvation Army in Canada
Chilliwack, BC
Full-time
The Community Partnerships Coordinator plans and directs the fundraising and public relations programs for community ministries. The community partnerships coordinator does this by building…
Added 10 hours ago
Coordinator, Student Conduct and Case Administration
University of Victoria
Victoria, BC
Full-time
The Coordinator, Student Conduct and Case Administration, plays a critical role in supporting the review and response to student conduct and high-risk behaviour concerns managed by the…
Added 10 hours ago
Nutrition and Formula Administrative Coordinator
Floradale Feed Mill Limited
Elmira, ON
Full-time
The Nutrition & Formula Administrative Coordinator works closely with the Monogastric and Ruminant Nutrition teams and Operations to support the development, implementation, maintenance,…
Added 10 hours ago
Sales Administration Coordinator
Vast-Auto Distribution
Montreal, QC
Full-time
The Sales Administration Coordinator is responsible for supporting the retail sales team with professional customer programs, customer agreements, and sales performance reporting. This role…
Added 11 hours ago
Project Coordinator - Maternity Leave-EN
Guillevin
AB · Edmonton, AB
Part-time
Have an impact on the business centre’s profitability and be rewarded for that.
Added 11 hours ago
Administrative Coordinator GTA Land Base
Ornge
Mississauga, ON
Full-time
…transparency, and driving operational excellence. As an Administrative Coordinator, you will play a critical role in ensuring smooth day-to-day operations at our GTA and Peterborough…
Added 11 hours ago
Customer Success Coordinator
Jobgether
Canada
Part-time
The role offers broad exposure to customer success, sales, business development, marketing, and product operations.
Added 11 hours ago
Executive Operations Coordinator
Fundmetric
Halifax, NS
Full-time
…with the equipment vendors who keep the chair running. This is business continuity work. If the CEO can't move, the company slows down. It is the same category as making sure the trade show…
Added 12 hours ago
Customer Success Coordinator
Jobgether
Canada
Full-time
The role offers broad exposure to customer success, sales, business development, marketing, and product operations.

Pomerleau

Subcontracts administrator

Montreal, QC, Canada

Pay: $59,000 to $77,000 CAD / year
Job type: Full-time
Apply by: Oct 21, 2026
Experience: Have 2 to 5 years of experience in an administrative, contract administration, or compliance-related role;
Posting language: English
Posted: Sep 21, 2026

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Original job description

Job Description

Ready to build your career? We want to hear from you.

Reporting to the Coordinator, the incumbent is responsible for preparing, reviewing for compliance, and issuing subcontracts for construction projects across Canada. They ensure that all required documentation is obtained and validated, maintain the integrity and accuracy of contractual records, and ensure compliance with internal processes and applicable requirements.

Responsibilities

Generate subcontracts using established templates and processes;
Review contractual documentation for compliance prior to issuance;
Review and validate the required administrative and legal documentation provided by subcontractors;
Ensure the collection, compilation, and maintenance of compliance documentation, including but not limited to licences, insurance certificates, bonds, tax compliance certificates, and other required documents;
Validate the accuracy of subcontractor and contract information prior to approval;
Collaborate with project teams and other functions to ensure contract files are complete and compliant;
Contribute to the continuous improvement of processes and tools related to subcontract administration.

Education, Qualifications And Experience

Hold a College Diploma (DEC) in Business Administration, Paralegal Technology, Accounting, Project Management, or a related field;
Have 2 to 5 years of experience in an administrative, contract administration, or compliance-related role;
Demonstrate excellent proficiency in Microsoft Office Suite and contract management software (CMiC, Textura, etc.);
Demonstrate a strong attention to detail, thoroughness, and accuracy;
Possess strong organizational skills and the ability to manage multiple files and priorities simultaneously;
Demonstrate sound judgment and a strong commitment to confidentiality;
Possess strong communication skills and a customer-service-oriented approach when working with internal stakeholders;
Knowledge of the construction industry and contractual documentation is considered an asset;
Ability to work effectively in a fast-paced environment with tight deadlines.

Benefits

RRSP with up to 5% employer matching
Hybrid work model for corporate roles
Employee stock ownership program
Career growth through real development opportunities
Transit pass reimbursement - get to work for free
Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

The expected compensation range posted for this role applies to available work locations in Ontario and/or British Columbia. Offered compensation may vary from the posted range based on a candidate’s relevant skills, experience, qualifications, geographic location, and the final job for which they are hired.

Please view this job on Pomerleau’s official Career Site if the posted compensation range is unavailable on a third‑party job board.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

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More about this job

Responsibilities

The incumbent is responsible for preparing, reviewing, and issuing subcontracts for construction projects while ensuring compliance with internal processes. They also manage the collection and validation of essential administrative and legal documentation from subcontractors.

Requirements

Candidates must hold a College Diploma in a relevant field and possess 2 to 5 years of experience in contract administration or compliance. Proficiency in Microsoft Office and contract management software is required, along with strong organizational and communication skills.

Skills

Contract administration
Compliance
Microsoft Office Suite
CMiC
Textura
Attention to detail
Organizational skills
Communication skills
Customer service
Construction industry knowledge
Contractual documentation
Time management

Benefits

RRSP with up to 5% employer matching
Hybrid work model
Employee stock ownership program
Career growth opportunities
Transit pass reimbursement
Minimum 4 weeks of vacation

Visa sponsorship

Not detected in the job text

Keywords

Subcontracts administrator
Construction
Contract management
Compliance
Documentation
CMiC
Textura
Microsoft Office
Business administration
Paralegal
Accounting
Project management
Insurance certificates
Bonds
Tax compliance
Contractual records
Administrative support

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