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Added 12 mins ago
Acheteur projet - Après-ventes / Project Buyer - Aftermarket
Wabtec Corporation
Montreal, QC
Full-time
Added 13 mins ago
Senior Contracts Administrator
Metrolinx
Toronto, ON
Full-time
Our Commercial Management team within CPG Rapid Transit is seeking a Contract Senior Contracts Administrator to provide contract planning, management and administration services for…
Added 28 mins ago
Project Administrator
BGIS
Winnipeg, MB
Full-time
The Project Administrator is responsible for project administration activities including but not limited to maintaining project documentations, completing project set up, financial and…
Added 42 mins ago
Manager- Social Media and Web designing
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Brampton, ON
Full-time
We’re seeking a dynamic, administrator, strategic thinker and achiever to head up our Marketing efforts and become an integral part of our brokerage by strengthening its business…
Added 42 mins ago
Advisor, Leadership Staffing and Support (Hybrid)
Calgary Board of Education
Calgary, AB
Full-time
Prepares monthly Administrator Staffing reports and presentations.
Added 58 mins ago
Coordinator, Climate Solutions / Coordonnateur·trice, Solutions climatiques
David Suzuki Foundation
Montreal, QC
Part-time
Assist the Climate Solutions Portfolio Administrator in coordinating all aspects of project and program implementation, including planning meetings and team retreats, note-taking, and other…
Added 1 hour ago
Culinary Administrator
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Full-time
The Culinary Administrator supports Culinary Development and Operations by managing recipes, training materials, product specifications, project documentation, dashboard data, reports, and…
Added 1 hour ago
Contract Administrator
Maven Consulting Limited
North Vancouver, BC
$77,000 to $110,000 CAD / year
Full-time
The Contract Administrator will have broad commercial and contract management experience on large infrastructure projects. This is a key project position requiring excellent communication…
Added 1 hour ago
HR Administrator, Talent Acquisition
Co-op
Saskatoon, SK
Full-time
Federated Co-operatives Limited (FCL) is hiring a HR Administrator, Talent Acquisition on a permanent basis within our People & Culture team.
Added 1 hour ago
Contract Administrator
Maven Consulting Limited
Remote, Canada
Full-time · Remote
The Contract Administrator will have broad commercial and contract management experience on large infrastructure projects. This is a key project position requiring excellent communication…
Added 1 hour ago
General Counsel 2
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
…Team alongside the Chief Judge, Deputy Chief Judge, and Court Administrator. Leading the Court’s Office of General Counsel and supervising a team of in-house attorneys, the General Counsel…
Added 2 hours ago
State Program 5310 Coordinator - State Program Administrator Coordinator
Minnesota Direct Care and Treatment
Saint-Paul, NB · St.-Paul, NB
Full-time
Job Class: State Program Administrator, Coordinator
Added 2 hours ago
Subcontracts administrator
Pomerleau
Saint-Georges, QC · St-Georges, QC
$59,000 to $77,000 CAD / year
Full-time
Collaborate with project teams and other functions to ensure contract files are complete and compliant;
Added 2 hours ago
Subcontracts administrator
Pomerleau
Ottawa, ON
$59,000 to $77,000 CAD / year
Full-time
Collaborate with project teams and other functions to ensure contract files are complete and compliant;
Added 2 hours ago
Subcontracts administrator
Pomerleau
Montreal, QC
$59,000 to $77,000 CAD / year
Full-time
Collaborate with project teams and other functions to ensure contract files are complete and compliant;
Added 2 hours ago
Enterprise NAS & Object Storage Specialist
TD
Toronto, ON
Full-time
…options and recommendations for prompt resolution; communicate project status and provide timely escalation of issues to ensure project objectives are…
Added 2 hours ago
Data Administrator
Aecon
Toronto, ON · Cambridge, ON
…teams collaborate with executive leadership, operations, and project teams in a dynamic, matrixed environment to solve complex challenges and drive…
Added 3 hours ago
Contract Administrator
Northern Employment Solutions Inc
Kirkland Lake, ON
$80 to $90 CAD / hour
Contract
The Contract Administrator reports to the Project Control Superintendent and works in close collaboration with his/her team members, as well as members of the other departments. The…
Added 3 hours ago
Office Administrator
MasTec Purnell Canada
Alexis Whitecourt 232, AB · Whitecourt, AB
Full-time
Individual development is strongly encouraged and fostered (e.g., hands-on training and cross-functional project opportunities)
Added 4 hours ago
Technical Specialist, Real Property Management
Defence Construction Canada
Ottawa, ON
Full-time
Preferred: university degree in one of the above fields and/or additional training in project management; professional certification may be required depending on position (e.g. Certified…
Added 4 hours ago
Architectural Technologist – Contract Administration And Construction Review (Ottawa/Gatineau)
Provencher Roy
Ottawa, ON
Contract
…administration, construction review, and technical coordination with project stakeholders. Working closely with the Senior Contract Administrator, the successful candidate will help ensure…
Added 5 hours ago
Project Administrator - Roofing Projects
Empire Roofing
Windsor, ON
Full-time
The Project Administrator plays a vital role in supporting the production team and ensuring the smooth and efficient execution of our projects.
Added 6 hours ago
Senior Network Administrator -CVH Telecommunication Services
Trillium Health Partners
Mississauga, ON
Full-time
As an integral member of the Network Services team, the Senior Network Administrator will actively contribute to developing and maintaining the high-level design plans for the enterprise…
Added 9 hours ago
Business Systems & Automation Developer
optiBPO
NB · Chiasson Office, NB
Full-time
Act as day-to-day HubSpot administrator: properties, pipelines, association labels, workflows, permissions, integrations and data quality.
Added 13 hours ago
Executive Administrator
Hydro One Networks Inc
Markham, ON
Manage and be responsible for the provision of administrative and support services relative to communications, project coordination and records management. Contribute towards the effective…

Pomerleau

Subcontracts administrator

Montreal, QC, Canada

Pay: $59,000 to $77,000 CAD / year
Job type: Full-time
Apply by: Oct 21, 2026
Experience: Have 2 to 5 years of experience in an administrative, contract administration, or compliance-related role;
Posting language: English
Posted: Sep 21, 2026

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Original job description

Job Description

Ready to build your career? We want to hear from you.

Reporting to the Coordinator, the incumbent is responsible for preparing, reviewing for compliance, and issuing subcontracts for construction projects across Canada. They ensure that all required documentation is obtained and validated, maintain the integrity and accuracy of contractual records, and ensure compliance with internal processes and applicable requirements.

Responsibilities

Generate subcontracts using established templates and processes;
Review contractual documentation for compliance prior to issuance;
Review and validate the required administrative and legal documentation provided by subcontractors;
Ensure the collection, compilation, and maintenance of compliance documentation, including but not limited to licences, insurance certificates, bonds, tax compliance certificates, and other required documents;
Validate the accuracy of subcontractor and contract information prior to approval;
Collaborate with project teams and other functions to ensure contract files are complete and compliant;
Contribute to the continuous improvement of processes and tools related to subcontract administration.

Education, Qualifications And Experience

Hold a College Diploma (DEC) in Business Administration, Paralegal Technology, Accounting, Project Management, or a related field;
Have 2 to 5 years of experience in an administrative, contract administration, or compliance-related role;
Demonstrate excellent proficiency in Microsoft Office Suite and contract management software (CMiC, Textura, etc.);
Demonstrate a strong attention to detail, thoroughness, and accuracy;
Possess strong organizational skills and the ability to manage multiple files and priorities simultaneously;
Demonstrate sound judgment and a strong commitment to confidentiality;
Possess strong communication skills and a customer-service-oriented approach when working with internal stakeholders;
Knowledge of the construction industry and contractual documentation is considered an asset;
Ability to work effectively in a fast-paced environment with tight deadlines.

Benefits

RRSP with up to 5% employer matching
Hybrid work model for corporate roles
Employee stock ownership program
Career growth through real development opportunities
Transit pass reimbursement - get to work for free
Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

The expected compensation range posted for this role applies to available work locations in Ontario and/or British Columbia. Offered compensation may vary from the posted range based on a candidate’s relevant skills, experience, qualifications, geographic location, and the final job for which they are hired.

Please view this job on Pomerleau’s official Career Site if the posted compensation range is unavailable on a third‑party job board.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

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More about this job

Responsibilities

The incumbent is responsible for preparing, reviewing, and issuing subcontracts for construction projects while ensuring compliance with internal processes. They also manage the collection and validation of essential administrative and legal documentation from subcontractors.

Requirements

Candidates must hold a College Diploma in a relevant field and possess 2 to 5 years of experience in contract administration or compliance. Proficiency in Microsoft Office and contract management software is required, along with strong organizational and communication skills.

Skills

Contract administration
Compliance
Microsoft Office Suite
CMiC
Textura
Attention to detail
Organizational skills
Communication skills
Customer service
Construction industry knowledge
Contractual documentation
Time management

Benefits

RRSP with up to 5% employer matching
Hybrid work model
Employee stock ownership program
Career growth opportunities
Transit pass reimbursement
Minimum 4 weeks of vacation

Visa sponsorship

Not detected in the job text

Keywords

Subcontracts administrator
Construction
Contract management
Compliance
Documentation
CMiC
Textura
Microsoft Office
Business administration
Paralegal
Accounting
Project management
Insurance certificates
Bonds
Tax compliance
Contractual records
Administrative support

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