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Added 10 mins ago
Dialogue Editor/ADR Engineer
Cuenion
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Contract
…pairing original composition with sound design that gives each project its own sonic identity. Our network includes Emmy and CSA-winning audio professionals and composers whose work spans…
Added 12 mins ago
Program Coordinator- Community Oncology Education and Transitions of Care - Repost
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Service Coordinator
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Full-time
We're looking for a Service Coordinator to join our Edmonton team. In this role, you'll play a critical part in supporting equipment repairs and maintenance projects by coordinating…
Added 12 mins ago
Lead, Events, Arts, Culture & Heritage Services
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Provide leadership for the City's Signature Event series and support the Events Coordinator in planning, implementing and advising on corporate and community events.
Added 26 mins ago
Senior Operations Coordinator, Regional Communities
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Lead Contracts Attorney / Staff Attorney 3
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…inclusion, and invests in employees by providing benefits, support resources, and training and development…
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State Program 5310 Coordinator - State Program Administrator Coordinator
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This position serves as the state program coordinator for the state’s 5310 program, a series of federal public transit grants serving seniors and people with disabilities. It provides…
Added 41 mins ago
Administrative Coordinator, Faculty of Graduate Studies
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…the Senior Director, Strategic Operations. The Administrative Coordinator provides administrative and operational support and co-ordination for the Senior Director and Associate Deans (6)…
Added 41 mins ago
Project Coordinator
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Added 41 mins ago
Subcontracts administrator
Pomerleau
Saint-Georges, QC · St-Georges, QC
$59,000 to $77,000 CAD / year
Full-time
Reporting to the Coordinator, the incumbent is responsible for preparing, reviewing for compliance, and issuing subcontracts for construction projects across Canada. They ensure that all…
Added 41 mins ago
Program Coordinator Technology Services - Committee & Council
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Temporary
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Added 41 mins ago
CRM Campaign Coordinator
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Added 41 mins ago
Sales Coordinator (consumer products)
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$55,000 to $65,000 CAD / year
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Job Title: Sales Coordinator & Product Development Support
Added 41 mins ago
Programmer, Aquatics
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Full-time
Reporting to the Coordinator, this position provides direct supervision to contract, part-time and volunteer support staff to ensure quality program delivery and excellent customer service…
Added 41 mins ago
Subcontracts administrator
Pomerleau
Ottawa, ON
$59,000 to $77,000 CAD / year
Full-time
Reporting to the Coordinator, the incumbent is responsible for preparing, reviewing for compliance, and issuing subcontracts for construction projects across Canada. They ensure that all…
Added 41 mins ago
Subcontracts administrator
Pomerleau
Montreal, QC
$59,000 to $77,000 CAD / year
Full-time
Reporting to the Coordinator, the incumbent is responsible for preparing, reviewing for compliance, and issuing subcontracts for construction projects across Canada. They ensure that all…
Added 42 mins ago
Assistant Utility Site Superintendent
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TRP is seeking an experienced Assistant Site Utility Superintendent to support the Utility Site Superintendent in the day-to-day field management and coordination of utility construction…
Added 57 mins ago
Marketing Coordinator
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Two Marketing Coordinators will support the VP Marketing in creating content and running promotional campaigns and events.
Added 57 mins ago
Senior Advisor, Credit Cards, Performance and Portfolio Management
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Full-time
Serve as project coordinator to drive closure of variances identified through KPI reviews and follow through of activities to improve performance
Added 57 mins ago
Coordonnateur(trice) marketing bilingue / Bilingual Marketing Coordinator
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Montreal, QC · CPX Latin Quarter
Full-time
The Location Based Entertainment (LBE) team is seeking a Marketing Coordinator based in Montreal to lead and assist in marketing efforts for The Rec Room and Playdium brands. In this role,…
Added 1 hour ago
Sales Coordinator
Sprouse Fire & Safety
Calgary, AB
$40,000 to $44,000 CAD / year
Full-time
…Sprouse Fire & Safety, is growing and searching for a Sales Coordinator to support our sales and account management for our Calgary…
Added 1 hour ago
CRM Campaign Coordinator
Shell
Toronto, ON
Full-time
Shell is seeking a Customer Relationship Management (CRM) Campaign Coordinator who will play a vital role in supporting the execution of the overall CRM and Digital Engagement strategy.…

Pomerleau

Subcontracts administrator

Montreal, QC, Canada

Pay: $59,000 to $77,000 CAD / year
Job type: Full-time
Apply by: Oct 21, 2026
Experience: Have 2 to 5 years of experience in an administrative, contract administration, or compliance-related role;
Posting language: English
Posted: Sep 21, 2026

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Original job description

Job Description

Ready to build your career? We want to hear from you.

Reporting to the Coordinator, the incumbent is responsible for preparing, reviewing for compliance, and issuing subcontracts for construction projects across Canada. They ensure that all required documentation is obtained and validated, maintain the integrity and accuracy of contractual records, and ensure compliance with internal processes and applicable requirements.

Responsibilities

Generate subcontracts using established templates and processes;
Review contractual documentation for compliance prior to issuance;
Review and validate the required administrative and legal documentation provided by subcontractors;
Ensure the collection, compilation, and maintenance of compliance documentation, including but not limited to licences, insurance certificates, bonds, tax compliance certificates, and other required documents;
Validate the accuracy of subcontractor and contract information prior to approval;
Collaborate with project teams and other functions to ensure contract files are complete and compliant;
Contribute to the continuous improvement of processes and tools related to subcontract administration.

Education, Qualifications And Experience

Hold a College Diploma (DEC) in Business Administration, Paralegal Technology, Accounting, Project Management, or a related field;
Have 2 to 5 years of experience in an administrative, contract administration, or compliance-related role;
Demonstrate excellent proficiency in Microsoft Office Suite and contract management software (CMiC, Textura, etc.);
Demonstrate a strong attention to detail, thoroughness, and accuracy;
Possess strong organizational skills and the ability to manage multiple files and priorities simultaneously;
Demonstrate sound judgment and a strong commitment to confidentiality;
Possess strong communication skills and a customer-service-oriented approach when working with internal stakeholders;
Knowledge of the construction industry and contractual documentation is considered an asset;
Ability to work effectively in a fast-paced environment with tight deadlines.

Benefits

RRSP with up to 5% employer matching
Hybrid work model for corporate roles
Employee stock ownership program
Career growth through real development opportunities
Transit pass reimbursement - get to work for free
Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

The expected compensation range posted for this role applies to available work locations in Ontario and/or British Columbia. Offered compensation may vary from the posted range based on a candidate’s relevant skills, experience, qualifications, geographic location, and the final job for which they are hired.

Please view this job on Pomerleau’s official Career Site if the posted compensation range is unavailable on a third‑party job board.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

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More about this job

Responsibilities

The incumbent is responsible for preparing, reviewing, and issuing subcontracts for construction projects while ensuring compliance with internal processes. They also manage the collection and validation of essential administrative and legal documentation from subcontractors.

Requirements

Candidates must hold a College Diploma in a relevant field and possess 2 to 5 years of experience in contract administration or compliance. Proficiency in Microsoft Office and contract management software is required, along with strong organizational and communication skills.

Skills

Contract administration
Compliance
Microsoft Office Suite
CMiC
Textura
Attention to detail
Organizational skills
Communication skills
Customer service
Construction industry knowledge
Contractual documentation
Time management

Benefits

RRSP with up to 5% employer matching
Hybrid work model
Employee stock ownership program
Career growth opportunities
Transit pass reimbursement
Minimum 4 weeks of vacation

Visa sponsorship

Not detected in the job text

Keywords

Subcontracts administrator
Construction
Contract management
Compliance
Documentation
CMiC
Textura
Microsoft Office
Business administration
Paralegal
Accounting
Project management
Insurance certificates
Bonds
Tax compliance
Contractual records
Administrative support

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