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Added 5 mins ago
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Subcontracts administrator
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Pomerleau

Subcontracts administrator

Ottawa, ON, Canada

Pay: $59,000 to $77,000 CAD / year
Job type: Full-time
Apply by: Oct 21, 2026
Experience: Have 2 to 5 years of experience in an administrative, contract administration, or compliance-related role;
Posting language: English
Posted: Sep 21, 2026

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Original job description

Job Description

Ready to build your career? We want to hear from you.

Reporting to the Coordinator, the incumbent is responsible for preparing, reviewing for compliance, and issuing subcontracts for construction projects across Canada. They ensure that all required documentation is obtained and validated, maintain the integrity and accuracy of contractual records, and ensure compliance with internal processes and applicable requirements.

Responsibilities

Generate subcontracts using established templates and processes;
Review contractual documentation for compliance prior to issuance;
Review and validate the required administrative and legal documentation provided by subcontractors;
Ensure the collection, compilation, and maintenance of compliance documentation, including but not limited to licences, insurance certificates, bonds, tax compliance certificates, and other required documents;
Validate the accuracy of subcontractor and contract information prior to approval;
Collaborate with project teams and other functions to ensure contract files are complete and compliant;
Contribute to the continuous improvement of processes and tools related to subcontract administration.

Education, Qualifications And Experience

Hold a College Diploma (DEC) in Business Administration, Paralegal Technology, Accounting, Project Management, or a related field;
Have 2 to 5 years of experience in an administrative, contract administration, or compliance-related role;
Demonstrate excellent proficiency in Microsoft Office Suite and contract management software (CMiC, Textura, etc.);
Demonstrate a strong attention to detail, thoroughness, and accuracy;
Possess strong organizational skills and the ability to manage multiple files and priorities simultaneously;
Demonstrate sound judgment and a strong commitment to confidentiality;
Possess strong communication skills and a customer-service-oriented approach when working with internal stakeholders;
Knowledge of the construction industry and contractual documentation is considered an asset;
Ability to work effectively in a fast-paced environment with tight deadlines.

Benefits

RRSP with up to 5% employer matching
Hybrid work model for corporate roles
Employee stock ownership program
Career growth through real development opportunities
Transit pass reimbursement - get to work for free
Minimum 4 weeks of vacation from day one

For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

The expected compensation range posted for this role applies to available work locations in Ontario and/or British Columbia. Offered compensation may vary from the posted range based on a candidate’s relevant skills, experience, qualifications, geographic location, and the final job for which they are hired.

Please view this job on Pomerleau’s official Career Site if the posted compensation range is unavailable on a third‑party job board.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process.

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More about this job

Responsibilities

The incumbent is responsible for preparing, reviewing, and issuing subcontracts for construction projects while ensuring compliance with internal processes. They also manage the collection and validation of essential administrative and legal documentation from subcontractors.

Requirements

Candidates must hold a College Diploma in a relevant field and possess 2 to 5 years of experience in contract administration or compliance. Proficiency in Microsoft Office and contract management software is required, along with strong organizational and communication skills.

Skills

Contract administration
Compliance
Microsoft Office Suite
CMiC
Textura
Attention to detail
Organizational skills
Communication skills
Customer service
Contractual documentation
Construction industry knowledge
Time management

Benefits

RRSP with up to 5% employer matching
Hybrid work model
Employee stock ownership program
Career growth opportunities
Transit pass reimbursement
Minimum 4 weeks of vacation

Visa sponsorship

Not detected in the job text

Keywords

Subcontracts administrator
Construction
Compliance
Contract management
CMiC
Textura
Microsoft Office
Documentation
Insurance certificates
Bonds
Tax compliance
Business administration
Paralegal
Accounting
Project management
Administrative
Contractual records

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