Nordic Spa Administrator
- Kananaskis, AB, Canada
Full-time
Applications open in a new tab.
Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Kananaskis Nordic Spa | Kananaskis, Alberta
Full-Time, Hourly | Reports to the General Manager
The Opportunity
Great guest experiences depend on a strong team behind the scenes. At the Kananaskis Nordic Spa, our Administrator keeps information accurate, systems organized and important deadlines on track giving our operational leaders the support they need to focus on their people and our guests.
Reporting to the General Manager, you will support financial administration, daily revenue reconciliation, payroll coordination and day-to-day administrative needs. If you enjoy working with numbers, bringing order to busy days and following details through to completion, we would love to hear from you.
What You’ll Do
Financial & Payroll Administration
This full-time, hourly position generally follows regular business hours, with occasional flexibility required to meet payroll, month-end, audit and reporting deadlines.
You will work primarily in an indoor office environment, with regular interaction with leaders, employees and business partners and movement throughout the spa. Duties include extended computer use, sitting, standing, walking, bending, reaching, using stairs and carrying routine office supplies and files. When moving through operational areas, you may encounter changing temperatures, humidity, steam and wet or slippery surfaces.
Your accuracy creates confidence. Your organization helps teams stay focused. Your follow-through keeps the day running smoothly.
Bring your skills to the Kananaskis Nordic Spa and help support an exceptional experience for our guests and our people.
Full-Time, Hourly | Reports to the General Manager
The Opportunity
Great guest experiences depend on a strong team behind the scenes. At the Kananaskis Nordic Spa, our Administrator keeps information accurate, systems organized and important deadlines on track giving our operational leaders the support they need to focus on their people and our guests.
Reporting to the General Manager, you will support financial administration, daily revenue reconciliation, payroll coordination and day-to-day administrative needs. If you enjoy working with numbers, bringing order to busy days and following details through to completion, we would love to hear from you.
What You’ll Do
Financial & Payroll Administration
- Complete daily revenue audits and reconcile cash, credit card, point-of-sale and other transactions.
- Investigate discrepancies and resolve or escalate them promptly.
- Process invoices, expenses and supporting financial documentation accurately and on time.
- Support payroll administration, including coordinating required information and employee changes with leaders and People & Culture.
- Prepare financial and operational reports and support month-end accounting requirements.
- Assist with expense tracking and budget monitoring, maintaining organized records for reporting and audits.
- Provide responsive administrative support to the General Manager and department leaders.
- Maintain accurate, accessible and current administrative records, files and systems.
- Coordinate office supplies, purchasing, receiving and administrative inventory as required.
- Track deadlines and follow up on outstanding information, approvals and documentation.
- Anticipate administrative issues and help resolve them before they affect daily operations.
- Identify practical ways to simplify processes, improve accuracy and reduce unnecessary costs.
- Work closely with spa departments, People & Culture and Corporate support teams.
- Handle guest, employee and business information with confidentiality and discretion.
- Communicate clearly and help make administrative processes easy for employees and leaders to navigate.
- Follow through on commitments, ensuring teams have the information and support they need.
- Previous administrative experience, ideally in hospitality, wellness or another service-focused environment.
- Strong financial aptitude, attention to detail and confidence working with numbers.
- Excellent organizational skills and the ability to manage competing priorities and deadlines.
- Clear, professional written and verbal communication.
- Sound judgment when handling sensitive and confidential information.
- Proficiency with Microsoft Office and a willingness to learn new technology.
- Experience with point-of-sale, payroll, accounting, property management or similar business systems is an asset.
- A collaborative approach, strong problem-solving skills and reliable follow-through.
This full-time, hourly position generally follows regular business hours, with occasional flexibility required to meet payroll, month-end, audit and reporting deadlines.
You will work primarily in an indoor office environment, with regular interaction with leaders, employees and business partners and movement throughout the spa. Duties include extended computer use, sitting, standing, walking, bending, reaching, using stairs and carrying routine office supplies and files. When moving through operational areas, you may encounter changing temperatures, humidity, steam and wet or slippery surfaces.
Your accuracy creates confidence. Your organization helps teams stay focused. Your follow-through keeps the day running smoothly.
Bring your skills to the Kananaskis Nordic Spa and help support an exceptional experience for our guests and our people.
More about this job
Responsibilities
Reconcile daily revenue, investigate discrepancies, process invoices and expenses, coordinate payroll information, and prepare financial and operational reports. Provide administrative support to spa leaders, maintain records and supplies, track deadlines, and improve processes while handling sensitive information discreetly.
Requirements
The role calls for previous administrative experience, ideally in hospitality, wellness, or another service-focused setting, along with financial aptitude, strong organization, and attention to detail. Candidates should communicate professionally, handle confidential information with sound judgment, use Microsoft Office, and be willing to learn new systems; experience with POS, payroll, accounting, or property management systems is an asset.
Skills
- Financial Administration
- Revenue Reconciliation
- Cash Auditing
- Invoice Processing
- Payroll Coordination
- Financial Reporting
- Budget Monitoring
- Administrative Support
- Recordkeeping
- Deadline Management
- Microsoft Office
- Attention To Detail
- Organization
- Confidentiality
- Problem-Solving
- Communication
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Finance & Accounting
- Hospitality
- Human Resources
Keywords
- Hospitality
- Wellness
- Financial Administration
- Revenue Audit
- Cash Reconciliation
- Credit Card Transactions
- Point-Of-Sale
- Invoice Processing
- Expense Tracking
- Payroll Administration
- Month-End Accounting
- Financial Reporting
- Budget Monitoring
- Administrative Records
- Microsoft Office
- Accounting Systems
- Property Management Systems
- Confidential Information
- Purchasing
- Inventory Management
- Process Improvement