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Added 37 mins ago
Director of Finance & Administration
Genome Atlantic
Halifax, NS
Full-time
As our Director, Finance & Administration, you will be the senior financial leader in the organization and a trusted partner to our President & CEO. This is both a leadership role and a…
Added 1 hour ago
Industry Partnership & Employer Engagement Coordinator
St. Francis Xavier University
Antigonish, NS
Full-time
…of Canada's emerging graduate talent pipelines in enterprise technology management. Reporting to the Acting Director, Experiential Learning Operations, this position will develop local,…
Added 1 hour ago
Part-Time Budget Officer, International Education Centre
Algonquin College
Ottawa, ON
Part-time
…financial information for decision making by the Finance Manager, Director, Associate Directors, Managers and Project Leads of the…
Added 2 hours ago
Operations Manager
St. John's School
Vancouver, BC
Full-time
The Operations Manager coordinates school-wide operational services that support the safe, effective and uninterrupted operation of SJS. The portfolio includes events, health and safety,…
Added 3 hours ago
Human Resources Coordinator
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Montreal, QC
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Reporting to the Director, Talent & Culture, you will play a key role in day-to-day HR operations and employee support, while also contributing to recruitment, employee experience, and…
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Operations Manager
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Added 4 hours ago
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Senior Project Management Consultant
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Added 4 hours ago
Manager, Project Delivery
Four Seasons Hotels and Resorts
Toronto, ON · Four Seasons Corporate Headquarters Toronto
Full-time
The Manager, Project Delivery, is responsible for leading the successful delivery of a portfolio of technology initiatives, with a primary focus on technology-enabled transformation,…
Added 13 hours ago
Manager, ERP Development , Information Technology
Laurentian University/Université Laurentienne
Sudbury, ON
Full-time
Job Title: Manager, ERP Development , Information Technology
Added 17 hours ago
Office Manager
Pontosense
Toronto, ON
Full-time
You run the operations behind the team. Onboarding, offices, events and contracts go through you, and you support Finance, Supply Chain and Customer Success where they need a steady hand.…
Added 18 hours ago
Office Manager
Pontosense
Toronto, ON
Full-time
You run the operations behind the team. Onboarding, offices, events and contracts go through you, and you support Finance, Supply Chain and Customer Success where they need a steady hand.…
Added 18 hours ago
HRIS Analyst / Human Resources Generalist
College of Pharmacists of British Columbia
Vancouver, BC
…support its HR systems, programs, processes, and day-to-day operations. As the organization’s HRIS administrator and subject matter resource, this role will oversee system administration…
Added 21 hours ago
Director of HR
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Toronto, ON
Full-time
Build the people function at a fast-growing senior care technology company with global operations.
Added 1 day ago
Administrative Assistant
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Event Audio Visual Technician, Hilton Niagara Falls Fallsview - Full Time
Encore Canada
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…complete customer satisfaction. This position reports to an Operations Manager, Operations Director or Director, Event…
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Protection & Control Specialist
Wataynikaneyap Power PM Inc
Thunder Bay, ON
$90,500 to $113,000 CAD / year
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Reporting to the Director, Operations, the Protection & Control Specialist is responsible for supporting the safe, reliable, and efficient operation of Wataynikaneyap Power's transmission…
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Senior Director-Head of CNB Wealth Business Architecture
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The Senior Director-Head of CNB Wealth Business Architecture is a senior leadership role within City National Bank (RBC) Wealth Technology, reporting directly to the Head of CNB Wealth…
Added 2 days ago
Lead Change Management Specialist
RBC
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Full-time
…DevOps & EA Business Office, reporting directly to the Senior Director. This role owns the full Change Management mandate for the Business Office: enterprise change delivery for DevOps & EA…
Added 2 days ago
Director of Human Resources
Marriott International
Toronto, ON
Full-time
The Director of Human Resources will report directly to the property General Manager, with a dotted-line (functional) reporting relationship to the Regional Senior Director of Human…
Added 2 days ago
Chemistry Laboratory Manager
Auxilium Health
Oshawa, ON
$65,000 to $75,000 CAD / year
Full-time
Coordinate and review laboratory staffing, schedules, and task assignments with the Associate Director of Operations to ensure optimal resource utilization, operational efficiency, and…
Added 2 days ago
Graduate Administrator and Outreach Coordinator
Carleton University
Ottawa, ON
Other
Reporting to the Director, under the supervision of the College Administrator and in support of the Program Director(s) and faculty, the Graduate Administrator and Outreach Coordinator is…
Added 2 days ago
HRIS Analyst / Human Resources Generalist
College of Pharmacists of British Columbia
Vancouver, BC
Full-time
…support its HR systems, programs, processes, and day-to-day operations. As the organization’s HRIS administrator and subject matter resource, this role will oversee system administration…
Added 2 days ago
Director, Engineering & Operations
Wesdome Gold Mines Ltd
Toronto, ON · Montreal, QC
Full-time
Reporting directly to the Chief Operating Officer (COO), The Director of Engineering and Operations provides strategic technical leadership and governance across all Wesdome mine sites,…

Pontosense

Office Manager

Toronto, ON, Canada

Pay: $60,000 to $100,000 CAD base salary
Job type: Full-time
Apply by: Oct 27, 2026
Posting language: English
Posted: Sep 27, 2026

Apply About employer

Applications open in a new tab.

Original job description

Toronto or Waterloo, in office | Full-time | Reports to the CEO

You keep a fast-growing team ready to work and our offices running well.

The Company

We went from a lab in Waterloo to 24 countries in five years. Our sensors detect falls and track sleep, health and wellness, with no cameras, wearables or pendants. Families get peace of mind. Older adults keep their independence. Our CTO, Dr. Yihong Qi, holds 680 patents, and the next few hundred get built here.

Why now

We are scaling. The team is doubling over the next year and a half, across two offices, with more to come. That operational load needs one owner. This is a new role, reporting to the CEO.

The role

You run the operations behind the team. Onboarding, offices, events and contracts go through you, and you support Finance, Supply Chain and Customer Success where they need a steady hand. Other teams set the strategy. HR owns people matters. Finance approves payments. Supply Chain owns inventory. Support owns technical fixes. Leadership and counsel decide contract terms. You make sure the work gets done.

What You'll Own

Onboarding and offboarding. New hires start with a laptop, accounts, access and a complete file. Departures are handled cleanly
Our offices. Toronto and Waterloo today, more as we grow. Desks, rooms, access, vendors, maintenance and visitors
Team experience. Lunches, celebrations, recognition and company activities. You solve everyday workplace problems and flag recurring ones to the Director of HR
Events and travel. Venues, flights, hotels, conferences, materials and schedules
Contracts. You prepare them from approved templates, check the details, flag anything unusual, route them for review and get signatures. You keep the repository and renewal calendar current

What You'll Support

Logistics. Shipments, samples, equipment and returns, alongside the Supply Chain Manager
Customer Success. Routing requests, scheduling calls, sending resources and following up on deliveries, access and billing
Finance. Invoices, receipts, payment requests and vendor records
Follow-through. Tracking requests, deadlines and approvals across HR, Finance, Supply Chain, Support and outside providers so nothing gets lost

What Year One Looks Like

Every new hire is ready on day one
Both offices run without executive involvement
Contracts, renewals, insurance and filings live in one place. Nothing is overdue
Administrative requests get closed without anyone chasing

How We Work

Build it right, then make it better. People's safety rides on what we ship, so we test hard and never settle for good enough.
Say it as it is. Kind and direct, at every level, including the CEO.
Small team, real exposure. You'll see how every part of a company works, and learn faster than anywhere else.
Do what you said. Trust is built on follow-through, and we return it with real ownership.
Hard, and worth it. What we build keeps someone's parent safe at home. Rest is part of the work.

This is for you if

You would rather own a problem than be assigned a task
The mission matters to you and the pace feels real, not stressful
You are the person who just fixes it

This isn't for you if

You want a playbook. You'll be writing ours
You need a big team around you to get things done

What You Get

A sensor for your parents, on us
Direct access to the leadership team. No layers.
Fair pay, with the opportunity for equity
Impact decides your pay and your path, not tenure
In office in Toronto or Waterloo, at the centre of the team
Health, dental and vision benefits

The details

$60,000 to $100,000 CAD base salary
This is a new role, created to grow the team, not a backfill
How we hire: typically an initial interview, a short case, and a final interview in person with our CEO and members of the team. We may adjust this depending on the role
We leverage AI tools in our hiring process, but prioritize human input and manual review

Our Commitment

At Pontosense, we are committed to creating a workplace that is inclusive and accessible to all. We value diversity and believe that everyone deserves an equal opportunity to succeed.

If you have a disability or special need that requires accommodation during the hiring process, please let us know. We will work with you to make the necessary accommodations to ensure a fair and positive experience for all applicants.

We strive to provide accessible communication and technology for our employees and customers and always look for ways to improve. If you have any feedback or suggestions on how we can improve accessibility in our workplace, please don't hesitate to contact us.

We are proud to be an equal opportunity employer and welcome candidates from all backgrounds to apply for open positions at our company.

Apply About employer

More about this job

Responsibilities

Manage onboarding and offboarding, office operations across Toronto and Waterloo, team activities, events, travel, and contract administration. Support logistics, Customer Success, and Finance while tracking requests, deadlines, approvals, and follow-ups across internal teams and external providers.

Requirements

The posting does not specify formal education or years of experience; it emphasizes ownership, initiative, adaptability, and reliable follow-through in a fast-growing environment. The successful candidate should be comfortable building processes, solving everyday workplace problems, and coordinating work across multiple teams.

Skills

Office Operations
Onboarding and Offboarding
Facilities Management
Event Planning
Travel Coordination
Contract Administration
Document Management
Vendor Management
Logistics Coordination
Customer Success Support
Invoice and Receipt Processing
Administrative Request Tracking
Deadline Management
Cross-Functional Coordination
Follow-Through

Benefits

Health Insurance
Dental Insurance
Vision Insurance
Equity Opportunity
Complimentary Sensor for Parents

Visa sponsorship

Not detected in the job text

Keywords

Office Operations
Onboarding
Offboarding
Facilities
Workplace Management
Events
Travel Coordination
Contract Administration
Contract Templates
Signatures
Contract Repository
Renewal Calendar
Insurance
Filings
Logistics
Shipments
Equipment
Supply Chain
Customer Success
Invoices
Receipts
Payment Requests
Vendor Records
Administrative Coordination
Cross-Functional Coordination
Health and Wellness
Home Health Care

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