Find work in Canada.

A simpler way to find your next job.

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 2 hours ago
P
Executive Administrative Assistant
Popular
St. Thomas, ON
- Full-time
Process and track expense reports, corporate card transactions, and other operational expenses for the Division.
Added 2 hours ago
B
Tax Analyst // Analyste Fiscal(e)
BAT
Montreal, QC
- Full-time
We’re pleased to share an exciting new opening within our Corporate Finance Team for the position of Tax Analyst based out of Montreal, Canada.
Added 2 hours ago
NB
Senior Analyst Custody Client Services
National Bank of Canada
Montreal, QC
- Full-time
A career as a Senior Custody Analyst within the Custody Operations team at National Bank Trust means acting as a primary point of contact for institutional clients and supporting their…
Added 4 hours ago
CK
Senior Financial Analyst, Financial Information and Controls
Circle K
Laval, QC
- Full-time
Bachelor's degree in administration, accounting option OR equivalent experience;
Added 8 hours ago
AC
Senior Financial Analyst
Aston Carter
Calgary, AB
- $100,000 to $115,000 CAD / year
- Full-time
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement,…
Added 8 hours ago
AC
Senior Financial Analyst
Aston Carter
AB · Edmonton, Alberta
- $100,000 to $115,000 CAD / year
- Full-time
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement,…
Added 8 hours ago
R|
Clinical Trial Financial Control Analyst, Oncology Portfolio
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
We are seeking a Clinical Trial Financial Control Analyst to provide independent financial control and reconciliation for Oncology-sponsored clinical research studies. Reporting within the…
Added 8 hours ago
R|
Accounts Receivable Analyst
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
We are looking for an Accounts Receivable Analyst to join our Finance team and support the organization’s end-to-end receivables operations.
Added 11 hours ago
MC
Oracle EPM Analyst
MMC Corporate
Toronto, ON
- Other
We are seeking a talented individual to join our IT Product Development team at Marsh as an Oracle EPM Analyst .This role will be based in Toronto. This is a hybrid role that has a…
Added 12 hours ago
KR
Financial Analyst, FP&A
Kassen Recruitment
Toronto, ON
- Full-time
An established organization is seeking a Financial Analyst, FP&A to join its finance team. This role is well suited to an analytical finance professional who enjoys working with complex…
Added 12 hours ago
KR
Senior Financial Analyst
Kassen Recruitment
Vaughan, ON
- Full-time
A progressive organization is seeking a Senior Financial Analyst to join its finance team and play a key role supporting financial operations across corporate and project-based activities.…
Added 12 hours ago
T
Analyst - Real Estate Property Brokerage
TD
Toronto, ON
- Full-time
TD Securities offers a wide range of capital markets products and services to corporate, government, private and institutional clients who choose us for our innovation, execution, and…
Added 13 hours ago
B
Financial and Business Intelligence Analyst, Global Trade Services
BRP
Sherbrooke, QC
- Full-time
We are looking for a Financial and Business Intelligence Analyst – Global Trade Services, reporting to the manager of Finance, Corporate Functions
Added 13 hours ago
S
Business Metrics Analyst
SaskTel
Regina, SK
- Full-time
Develops requirements and designs in corporate Business Intelligence Tools.
Added 13 hours ago
WS
Senior Finance Analyst, Operations Finance & Analytics
Wolf Steel Ltd
Barrie, ON
- Full-time
Job Title: Senior Finance Analyst - Operations Finance & Analytics
Added 14 hours ago
TS
TDS Operations Analyst III
TD Securities
Toronto, ON
- Full-time
TD Securities offers a wide range of capital markets products and services to corporate, government, and institutional clients who choose us for our innovation, execution, and experience.…
Added 14 hours ago
TS
TDS Operations Analyst II
TD Securities
Toronto, ON
- Full-time
TD Securities offers a wide range of capital markets products and services to corporate, government, and institutional clients who choose us for our innovation, execution, and experience.…
Added 14 hours ago
IR
Senior Accountant, Tax & Reporting
Integrated Resources, Inc ( IRI )
Laval, QC
- Contract
…including the planning and oversight of critical internal and corporate…
Added 14 hours ago
AI
Equity Research Analyst (Toronto or Boston)
AGF Investments
Toronto, ON
- Full-time
AGF brings a disciplined approach, focused on incorporating sound, responsible and sustainable corporate practices. The firm’s collective investment expertise, driven by its fundamental,…
Added 14 hours ago
EP
Analyst/ Associate – Corporate Finance & M&A
ElkLake Partners
Calgary, AB
- Full-time
3-5 years of relevant experience in accounting, finance, investment banking, commercial / corporate banking, consulting, valuation, private equity, corporate development, or other similar…
Added 14 hours ago
AC
Analyste D'affaires Principal En Finance
Aston Carter
Montreal, QC
- $95 to $115 CAD / hour
- Contract
The Business Analyst will lead finance-focused business analysis initiatives within the Finance Transformation & Systems function. This role involves translating complex financial…
Added 14 hours ago
PV
Treasury Analyst
Pet Valu
Markham, ON
- Full-time
The Treasury Analyst reports to the Manager, Treasury and plays a key role in the various aspects of Treasury including cash management activities, bank account management, month end…
Added 15 hours ago
AC
Analyste De Finance
Aston Carter
Montreal, QC
- $48 to $56 CAD / hour
- Contract
Added 15 hours ago
T
Senior Governance & Control Analyst
TD
Toronto, ON
- Full-time
Reporting to the Manager, TDS G&C, the primary role of the Senior Analyst, TDS G&C, support all TDS businesses in adherence to regulatory and enterprise requirements, managing non-financial…
Added 15 hours ago
M
Senior Analyst, Project Finance & Infrastructure Ratings
Morningstar
Toronto, ON
- Full-time
Morningstar DBRS is seeking a Senior Analyst to join its Project Finance & Infrastructure team in Toronto. This role offers an opportunity to contribute to credit ratings and research…

Popular

Executive Administrative Assistant

St. Thomas, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Date: Oct 30, 2026

Location:

St. Thomas, VI

Company: Popular

Workplace Type: On-site

Executive Administrative Assistant

Job Type

General Description

The Executive Administrative Assistant provides high-level administrative and operational support to the Division Manager and VI Region Division. This position plays a key role in coordinating administrative activities, managing office operations, streamlining business processes, and ensuring adherence to established policies and procedures. The incumbent contributes to the effective execution of departmental goals and supports the Division's overall operational success. Identifies administrative needs and develops appropriate solutions or recommendations. Prepares reports, and reviews and answers correspondence. Organizes and facilitates meetings, conferences, presentations and other special events; as appropriate.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Essential Duties And Responsibilities

Provide comprehensive administrative support to the Division Manager and management team, including managing calls, correspondence, mail distribution, document scanning, and recordkeeping.
Perform administrative and financial processes on behalf of the Division, including the preparation and submission of reimbursement requests, invoices, and payment requests.
Manage executive calendars; coordinate and schedule meetings; prepare agendas; and document meeting minutes and follow-up actions as required.
Support budget planning, monitoring, reconciliation, and reporting activities for the Division.
Coordinate logistics and activities for management meetings, strategic planning sessions, off-site events, business luncheons, and other special events.
Arrange domestic and international business travel, including transportation, lodging, itineraries, and related accommodations.
Prepare, edit, and compile correspondence, reports, presentations, and executive-level documentation.
Process and track expense reports, corporate card transactions, and other operational expenses for the Division.
Support employee onboarding and integration activities, ensuring a smooth transition into the Division.
Gather, analyze, and compile information, reports, and presentations to support executive decision-making and operational needs.
Create, maintain, and update databases, spreadsheets, records, and tracking systems to support administrative and operational activities.
Monitor compliance with established objectives, policies, procedures, and administrative controls.
Serve as a point of contact for internal and external stakeholders, providing guidance and directing inquiries to the appropriate departments or business units.
Maintain confidentiality of sensitive business information, executive communications, and personnel-related matters.
Support special projects and other duties as assigned by the Division Manager

Other Qualifications

Excellent verbal and written communication skills and the ability to prepare executive presentations, reports, correspondence, and business summaries.
Strong business acumen and interpersonal skills, with the ability to build effective relationships and interact professionally with executives, employees, clients, vendors, and external stakeholders.
Strong analytical, organizational, and problem-solving skills, with the ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
Demonstrated ability to handle confidential executive, employee, client, and business information with discretion, integrity, and professionalism.
Knowledge of administrative, operational, and regulatory processes, including the ability to monitor compliance with established policies, procedures, and controls.
Experience maintaining electronic records, filing systems, and document-retention practices while ensuring accuracy, accessibility, and confidentiality of information.
Advanced proficiency in Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Experience with reporting, data analysis, and presentation tools is preferred.
Experience supporting executive leaders within the banking, financial services, or other highly regulated industries.

Education

Bachelor's Degree in Business Administration

Experience

At least three (3) years of experience providing executive-level administrative support to senior executives and/orsenior managers in a corporate environment.

Certifications / Licenses

No certifications or license needed.

Region Locations

St. Thomas, U.S. Virgin Islands

Work Schedule

Monday through Friday 8:00 a.m. to 5:00 p.m.

Values

Passion for People
Succeed Together
Own Every Moment
Build the Future

Additional Requirements

The information provided here is only a general guide as to the nature of the position and does not constitute an exact description of the goals, tasks, duties and responsibilities of the position. The specific details of each position are described in the employee’s performance evaluation.

Important: The candidate must provide evidence of academic preparation or courses related to the job posting, if necessary.

Our hybrid work model benefit applies to certain positions and is subject to changes based on the organizational needs.

Applicants must be authorized to work for any employer in the United States. This position is not open to applicants who need visa sponsorship or transfer of visa sponsorship at this time.

About Us

Popular is Puerto Rico’s leading financial institution and have been evolving since it was founded over a century ago. From a small bank it has developed into a large corporation that offer a wide variety of services and financial solutions to our customers, with presence in the United States, the Caribbean and Latin America.

As employees, we are dedicated to making our customers dreams come true by offering financial solutions in each stage of their life. Our extensive trajectory demonstrates the resiliency and determination of our employees to innovate, reach for the right solutions and strongly support the communities we serve; therefore, we value their diverse skills, experiences and backgrounds.

We reaffirm our commitment to always offer essential financial services and solutions for our customers and communities, including during emergency situations and/or natural disasters. Popular’s employees are considered essential workers, whose role is critical in the continuity of these important services even under such circumstances. By applying to this position, you acknowledge that Popular may require your services during and immediately after any such events.

If you have a disability or need more information about requesting an accommodation, please contact us at asesorialaboral@popular.com . This email inbox is monitored for such types of requests only. All information you provide will be kept confidential and will be used only to the extent required to provide needed exemptions or reasonable accommodations. Any other correspondence will not receive a response.

Are you ready for a rewarding career?

Popular is an Equal Opportunity Employer, including Disability/Vets

Learn more about us at www.popular.com and keep updated with our latest job postings at www.jobs.popular.com .

Connect with us!

LinkedIn | Facebook | Twitter | Instagram

If you are a California resident, please click here to learn more about your privacy rights.

Job Segment: Compliance, Event Planning, Real Estate, Data Analyst, Law, Legal, Hospitality, Sales, Data

Apply About employer

More about this job

Responsibilities

Provide high-level administrative and operational support to the Division Manager and management team, including calendar and travel coordination, correspondence, meeting logistics, expense processing, and budget support. Maintain records and tracking systems, prepare reports and presentations, monitor compliance, support onboarding and special projects, and handle sensitive information confidentially.

Requirements

Requires a bachelor's degree in Business Administration and at least three years of executive-level administrative support experience in a corporate environment. Candidates should have advanced Microsoft Office 365 proficiency, strong communication, organizational, analytical, and interpersonal skills, and the discretion to manage confidential information; financial-services experience is preferred.

Skills

Executive Administrative Support
Calendar Management
Meeting Coordination
Travel Arrangements
Budget Monitoring
Expense Processing
Report Preparation
Microsoft Office 365
Data Analysis
Records Management
Confidentiality
Compliance Monitoring
Written Communication
Verbal Communication
Organization
Problem-Solving

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office 365
Outlook
Word
Excel
PowerPoint
Teams
SharePoint
Executive Administrative Support
Calendar Management
Meeting Coordination
Business Travel
Budget Planning
Budget Reconciliation
Expense Reports
Corporate Card Transactions
Invoice Processing
Reimbursement Requests
Financial Services
Regulatory Compliance
Document Retention
Electronic Records
Data Analysis
Executive Presentations
Onboarding
Confidential Information
Stakeholder Relations

Report this job