Find work in Canada.

550,580 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 5 mins ago
WB
Senior Administrative Assistant
Whistler Blackcomb
Whistler, BC
- Full-time
…through Epic Service - our leading training and development experience, and wellness benefits to fuel your…
Added 5 mins ago
7
Assistant Store Leader (Assistant Manager)
7-Eleven
AB · Edmonton, AB
- Full-time
…fuel through cutting edge innovation - working hard to be the customer's first choice. 7-Eleven empowers our employees to "activate awesome" and make a meaningful impact in their stores and…
Added 5 mins ago
Sales Associate - Retail Sales
Roots
Mont-Tremblant, QC
Reporting to the Store Manager, the Sales Associate plays a vital role in promoting our core values. The main objective of this position is to provide exceptional service to customers and…
Added 5 mins ago
Northern Station Agent
The Talent Team at Perimeter Aviation
Brochet, MB · Cross Lake 19, MB · MB · God'S River 86A, MB · Grand Rapids, MB · Island Lake, MB · Lac Brochet 197A, MB · Norway House 17, MB · Oxford House 24, MB · Shamattawa 1, MB · South Indian Lake, MB · St. Theresa Point, MB · Wasagamack, MB · Lake, ON · Sachigo Lake, ON · ON · Gods Lake Narrows, MB · Gods River, MB · Lac Brochet, MB · Little Grand Rapids, MB · North Spirit Lake, ON · Pikangikum, ON · Red Sucker Lake, MB · Saint Theresa Point, MB · Sandy Lake, ON · Tadoule Lake, MB · Weagamow Lake, ON
We are a Canadian company, proudly building a diverse workforce that is driven by a shared sense of community, customer service and a dedication to safety. We’re fostering a culture where…
Added 5 mins ago
Front of House - Supervisor, Food Services
Northland Properties
Calgary, AB
As a Service Co-ordinator, you will help create a welcoming and quality experience for our guests. You will be assisting in the supervision of 15-20 crew members and running the restaurant…
Added 5 mins ago
ETOBICOKE - QUEENSWAY
Kitchen Stuff Plus
Toronto, ON
…places to shop again and again for our great staff and helpful customer service. We are proud of, and invest in, our great people. Join our team, explore, and discover all the great stuff…
Added 5 mins ago
Hide Labourer
West Coast Reduction Ltd.
AB
…tanks to ensure that materials are handled properly to exceed customer’s expectations and ensure the high quality and efficient production of WCRL products. NOTE: This role requires someone…
Added 5 mins ago
HD Mechanic - Journeyperson
West Coast Reduction Ltd.
Calgary, AB
Perform shift work based on company business needs which evolve and change in response to customer demands
Added 5 mins ago
C
Food Services Manager
Chartwell
Waterloo, ON
- Full-time
At least one year of front-of-house and customer service experience
Added 19 mins ago
W
Health and Beauty Team Associate
Walmart
Ottawa, ON
- Full-time
To provide exceptional customer service and assist in salesfloor operations in the Cosmetics department to ensure a positive shopping experience and drive customer loyalty.
Added 19 mins ago
AE
Gas Fitter A / Apprentice
Avenir Energy
Saskatoon, SK
- Full-time
Reporting to the Service Manager, the Gasfitter A plays a vital role in ensuring the safe and efficient installation, maintenance, and service of propane systems. This position is essential…
Added 19 mins ago
SC
shift supervisor - Store# 66437, PRINCE OF WALES
Starbucks Coffee Company
Ottawa, ON
- Full-time
As a Starbucks Shift Supervisor, you will assist the store manager in executing store operations during scheduled shifts. As a team lead, you will deploy partners and delegate tasks to…
Added 35 mins ago
BI
Senior Brand Manager, Oncology
Boehringer Ingelheim
Burlington, ON
- Full-time
Lead the cross functional team to develop launch readiness plans and Integrated Customer Plans (ICPs)for the brand(s), patients & specific customer segments in line with corporate…
Added 35 mins ago
J
VIP Insurance Broker
JobsMedia.io
Toronto, ON
- Full-time
We are currently recruiting for a Private Client Account Manager on behalf of a boutique brokerage in the Greater Toronto Area.
Added 35 mins ago
MC
Senior Retail Sales Associate
Moores Clothing
Belleville, ON
- Full-time
Our Senior Retail Sales Consultant is responsible for all aspects of the customer experience within multiple businesses (retail, rental, custom, and omni-channel). This position would be a…
Added 35 mins ago
WC
Health and Beauty Team Associate
Walmart Canada
Ottawa, ON
- Full-time
Position Summary...To provide exceptional customer service and assist in salesfloor operations in the Cosmetics department to ensure a positive shopping experience and drive customer…
Added 35 mins ago
BP
Cashier - PT
Bass Pro Shops
Delta, BC · Vancouver, BC
- Part-time
Reporting to the Group Sales Manager – Front End-Receiving, Cashiers will greet and engage customers during the checkout process, process customer funds accurately and appropriately, while…
Added 50 mins ago
Retail Assistant Brand Manager, Sandro/Maje, (Holt Renfrew Ogilvy, Montreal)
SMCP NORTH AMERICA (US, CANADA)
Montreal, QC
As an Assistant Brand Manager, you’ll be a key leader in delivering an elevated client experience while inspiring and coaching your team to achieve excellence. You’ll lead by example,…
Added 50 mins ago
CC
Retail Shift Leader
Canna Cabana
Saskatoon, SK
- Part-time
Oversee the responsibilities of the Store Manager in the absence of SM or ASM
Added 1 hour ago
J
Major Account Manager
JobsMedia.io
Mascouche, QC
- Full-time
We are seeking an experienced Key Account Manager for a large company in the industrial sector. This individual will assume strategic responsibility for a portfolio of key accounts, with a…
Added 1 hour ago
N
Growth Operations Manager
nesto
Toronto, ON
- Full-time
…push the industry forward through innovation, technology, and customer-focused…
Added 1 hour ago
CH
Secretary I
Covenant Health Canada
AB · Edmonton, AB
- Full-time
Reporting to the Manager, Medication Management, the Secretary I provides administrative and clerical support to the Medication Management Safety Team (MMST), Patient & Resident Experience…
Added 1 hour ago
Global Supply Chain Manager
Intertape Polymer Group (IPG)
Truro, NS
Foster a culture of customer-centricity and accountability.
Added 1 hour ago
Food & Beverage Supervisor - Winter 2026/27
Sunshine Village Corporation
Banff, AB
…Western Canada. If you want to be part of making our guests’ ski experience unforgettable and think a winter season skiing and riding on the best powder in the Rockies would be great too,…
Added 1 hour ago
Commercial HVAC Field Service Rep/Trainer
Human Resources
Toronto, ON
Reporting to the Manager, Technical Services & Training, the CAC Field Service Representative and Trainer is a specialist who supports heat-pump and ventilation systems. The role is…

Popular

Executive Administrative Assistant

St. Thomas, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Date: Oct 30, 2026

Location:

St. Thomas, VI

Company: Popular

Workplace Type: On-site

Executive Administrative Assistant

Job Type

General Description

The Executive Administrative Assistant provides high-level administrative and operational support to the Division Manager and VI Region Division. This position plays a key role in coordinating administrative activities, managing office operations, streamlining business processes, and ensuring adherence to established policies and procedures. The incumbent contributes to the effective execution of departmental goals and supports the Division's overall operational success. Identifies administrative needs and develops appropriate solutions or recommendations. Prepares reports, and reviews and answers correspondence. Organizes and facilitates meetings, conferences, presentations and other special events; as appropriate.

Supervisory Responsibilities

This job has no supervisory responsibilities.

Essential Duties And Responsibilities

Provide comprehensive administrative support to the Division Manager and management team, including managing calls, correspondence, mail distribution, document scanning, and recordkeeping.
Perform administrative and financial processes on behalf of the Division, including the preparation and submission of reimbursement requests, invoices, and payment requests.
Manage executive calendars; coordinate and schedule meetings; prepare agendas; and document meeting minutes and follow-up actions as required.
Support budget planning, monitoring, reconciliation, and reporting activities for the Division.
Coordinate logistics and activities for management meetings, strategic planning sessions, off-site events, business luncheons, and other special events.
Arrange domestic and international business travel, including transportation, lodging, itineraries, and related accommodations.
Prepare, edit, and compile correspondence, reports, presentations, and executive-level documentation.
Process and track expense reports, corporate card transactions, and other operational expenses for the Division.
Support employee onboarding and integration activities, ensuring a smooth transition into the Division.
Gather, analyze, and compile information, reports, and presentations to support executive decision-making and operational needs.
Create, maintain, and update databases, spreadsheets, records, and tracking systems to support administrative and operational activities.
Monitor compliance with established objectives, policies, procedures, and administrative controls.
Serve as a point of contact for internal and external stakeholders, providing guidance and directing inquiries to the appropriate departments or business units.
Maintain confidentiality of sensitive business information, executive communications, and personnel-related matters.
Support special projects and other duties as assigned by the Division Manager

Other Qualifications

Excellent verbal and written communication skills and the ability to prepare executive presentations, reports, correspondence, and business summaries.
Strong business acumen and interpersonal skills, with the ability to build effective relationships and interact professionally with executives, employees, clients, vendors, and external stakeholders.
Strong analytical, organizational, and problem-solving skills, with the ability to manage multiple priorities, meet deadlines, and work independently with minimal supervision.
Demonstrated ability to handle confidential executive, employee, client, and business information with discretion, integrity, and professionalism.
Knowledge of administrative, operational, and regulatory processes, including the ability to monitor compliance with established policies, procedures, and controls.
Experience maintaining electronic records, filing systems, and document-retention practices while ensuring accuracy, accessibility, and confidentiality of information.
Advanced proficiency in Microsoft Office 365 applications, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.
Experience with reporting, data analysis, and presentation tools is preferred.
Experience supporting executive leaders within the banking, financial services, or other highly regulated industries.

Education

Bachelor's Degree in Business Administration

Experience

At least three (3) years of experience providing executive-level administrative support to senior executives and/orsenior managers in a corporate environment.

Certifications / Licenses

No certifications or license needed.

Region Locations

St. Thomas, U.S. Virgin Islands

Work Schedule

Monday through Friday 8:00 a.m. to 5:00 p.m.

Values

Passion for People
Succeed Together
Own Every Moment
Build the Future

Additional Requirements

The information provided here is only a general guide as to the nature of the position and does not constitute an exact description of the goals, tasks, duties and responsibilities of the position. The specific details of each position are described in the employee’s performance evaluation.

Important: The candidate must provide evidence of academic preparation or courses related to the job posting, if necessary.

Our hybrid work model benefit applies to certain positions and is subject to changes based on the organizational needs.

Applicants must be authorized to work for any employer in the United States. This position is not open to applicants who need visa sponsorship or transfer of visa sponsorship at this time.

About Us

Popular is Puerto Rico’s leading financial institution and have been evolving since it was founded over a century ago. From a small bank it has developed into a large corporation that offer a wide variety of services and financial solutions to our customers, with presence in the United States, the Caribbean and Latin America.

As employees, we are dedicated to making our customers dreams come true by offering financial solutions in each stage of their life. Our extensive trajectory demonstrates the resiliency and determination of our employees to innovate, reach for the right solutions and strongly support the communities we serve; therefore, we value their diverse skills, experiences and backgrounds.

We reaffirm our commitment to always offer essential financial services and solutions for our customers and communities, including during emergency situations and/or natural disasters. Popular’s employees are considered essential workers, whose role is critical in the continuity of these important services even under such circumstances. By applying to this position, you acknowledge that Popular may require your services during and immediately after any such events.

If you have a disability or need more information about requesting an accommodation, please contact us at asesorialaboral@popular.com . This email inbox is monitored for such types of requests only. All information you provide will be kept confidential and will be used only to the extent required to provide needed exemptions or reasonable accommodations. Any other correspondence will not receive a response.

Are you ready for a rewarding career?

Popular is an Equal Opportunity Employer, including Disability/Vets

Learn more about us at www.popular.com and keep updated with our latest job postings at www.jobs.popular.com .

Connect with us!

LinkedIn | Facebook | Twitter | Instagram

If you are a California resident, please click here to learn more about your privacy rights.

Job Segment: Compliance, Event Planning, Real Estate, Data Analyst, Law, Legal, Hospitality, Sales, Data

Apply About employer

More about this job

Responsibilities

Provide high-level administrative and operational support to the Division Manager and management team, including calendar and travel coordination, correspondence, meeting logistics, expense processing, and budget support. Maintain records and tracking systems, prepare reports and presentations, monitor compliance, support onboarding and special projects, and handle sensitive information confidentially.

Requirements

Requires a bachelor's degree in Business Administration and at least three years of executive-level administrative support experience in a corporate environment. Candidates should have advanced Microsoft Office 365 proficiency, strong communication, organizational, analytical, and interpersonal skills, and the discretion to manage confidential information; financial-services experience is preferred.

Skills

Executive Administrative Support
Calendar Management
Meeting Coordination
Travel Arrangements
Budget Monitoring
Expense Processing
Report Preparation
Microsoft Office 365
Data Analysis
Records Management
Confidentiality
Compliance Monitoring
Written Communication
Verbal Communication
Organization
Problem-Solving

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office 365
Outlook
Word
Excel
PowerPoint
Teams
SharePoint
Executive Administrative Support
Calendar Management
Meeting Coordination
Business Travel
Budget Planning
Budget Reconciliation
Expense Reports
Corporate Card Transactions
Invoice Processing
Reimbursement Requests
Financial Services
Regulatory Compliance
Document Retention
Electronic Records
Data Analysis
Executive Presentations
Onboarding
Confidential Information
Stakeholder Relations

Report this job